Final Exams, Final Grades, Gradebooks

Final Exam Schedule

  • All instructors should give final exams or hold a class session during scheduled exam period. Any exceptions must be approved by the Dean.
  • Classes starting at or after 4:00 p.m. are considered evening classes. Examinations for evening classes should be given during the evening exam period as indicated on the final exam schedule.
  • Students scheduled for more than two exams on any one day should contact their instructors to facilitate an alternate exam schedule.

Letter Grades and Incomplete Guidelines

  • Letter grades, “A,” “B,” “C,” “D,” or “F”, should be awarded based on student performance as defined in the instructor’s syllabus.
  • Instructors may also assign an incomplete with an “I,” and a date to complete the coursework by, dependent upon faculty policy, and in accordance with the dates specified by the Director of Admissions and Records.
  • The IVCC Board Policy on incomplete grades states, in part:  Incomplete is a temporary grade assigned when illness, unavoidable absence, or other reasons satisfactory to the instructor prevent completion of the course requirements by the end of the semester. A grade of "I" must be removed as designated by the instructor, but not later than the last class day of the semester following the issuance of the incomplete.  If the Incomplete is not made up by the last class day of the semester following the issuance of the "Incomplete", the grade will revert to an "F." Summer session will not be considered a semester for this policy.

Final Grades and Gradebooks

  • Final grades are due at 10 AM on the deadline date.  The Admissions and Records office communicates deadlines for each semester.
  • Instructions for grading and verifications in IVCC Self Service can be found on the CETLA webpage. Need assistance with submitting grades?  Call 815-224-0530 to arrange help from someone in CETLA.
  • All faculty are expected to submit an electronic copy of the class grade book to the Admissions office and to the division office.  Email  the Admissions copy to the Director of Admissions and the division copy to your dean.  Gradebooks are retained for Illinois Community College Board (ICCB) auditing and for investigating student issues, if they arise.