January 15, 2025 Minutes of Regular Meeting
Members Physically Present
Everett J. Solon, Chair
Jay K. McCracken, Vice Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
Jane E. Goetz
Maureen O. Rebholz
Emma J. Garretson, Student Trustee
Members Virtually Present
Rebecca Donna
Members Telephonically Present
Members Absent
Others Physically Present
Tracy Morris, President
Kathy Ross, Vice President for Business Services and Finance
Vicki Trier, Vice President for Academic Affairs
Mark Grzybowski, Vice President for Student Services
Mary Beth Herron, Director of Human Resources
Walt Zukowski, Attorney
Others Virtually Present
MOMENT OF SILENCE
A moment of silence was held to remember Marilyn Lange of Peru, who served the College for 16 years as an adjunct instructor, as well as a tutor and worked in the library; Joan Jepngetich of Galesburg, a student athlete at Carl Sandburg College; Francis “Fran” Scoma of LaSalle, who is the uncle of Diane Scoma, counselor in Project Success; and former President Jimmy Carter.
APPROVAL OF AGENDA
It was moved by Dr. Boyles and seconded by Dr. Rebholz to approve the agenda.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
PUBLIC COMMENT
None
RECOGNITION OF EMERITUS/EMERITA STATUS RECIPIENTS
Dr. Morris was pleased to recognize whose resolutions were approved by Board in December 2024 for Emeritus Status. Five of the nine individuals awarded Emeritus Status and in attendance were: Stephen Alvin, Faculty Emeritus; Bonnie Campbell, Administrator Emerita; Dr. Rose Marie Lynch, Faculty Emerita; Dr. Robert Marshall, Administrator Emeritus; and Dr. Jane Sack, Faculty Emerita.
CLOSED SESSION
Mr. Solon requested a motion and a roll call vote at 4:50 p.m. to enter into a closed session to discuss: 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending or imminent litigation; and 3) closed session minutes.
It was moved by Ms. Goetz and seconded by Mr. McCracken to enter into a closed session.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
The Board entered closed session at 4:54 p.m.
It was moved by Ms. Stevenson and seconded by Dr. Rebholz to return to the regular meeting.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
The regular meeting resumed at 5:17 p.m.
CONSENT AGENDA ITEMS
It was moved by Ms. Goetz and seconded by Ms. Stevenson to approve the consent agenda, as presented.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
The following items were approved in the consent agenda:
Approval of Minutes – December 12, 2024 Closed Session Minutes Committee Meeting and December 12, 2024 Board Meeting.
Approval of Bills - $1,181,462.74
Education Fund - $907,878.88; Operations and Maintenance Fund - $111,915.24; Auxiliary Fund - $71,477.89; Restricted Fund - $11,065.22; Audit Fund - $14,667.00; Liability, Protection, and Settlement Fund - $64,038.51; Grants, Loans, and Scholarship Fund - $420.00.
Treasurer’s Report
Personnel
Approved stipends for pay periods ending November 30,2024, December 14, 2024 and December 28, 2024, and Part-Time Faculty and Staff Appointments for December 2024.
STUDENT TRUSTEE’S REPORT
Ms. Garretson highlighted the Fall 2024 overall Athletics GPA was 3.21. The women’s overall GPA was 3.41 and the men’s overall GPA was 3.09. The Student Government Association is organizing the annual Soul Food Buffet for Black History Month. Student Activities is collaborating with Career Services to host its annual Etiquette Dinner in February. Dental students will offer teeth cleanings on Monday, Thursday, and Friday mornings this semester. The Spring 2025 semester began on January 9 and students and staff were welcomed back with a Cocoa Crawl, which provided treats and a cup of hot cocoa.
PRESIDENT’S REPORT
Dr. Morris highlighted the start of the Spring semester including a cocoa crawl to welcome students back to campus. The Academic Support Center has started re-branding with the help of Michelle Carboni to standardize logos for windows. Dr. Morris added to the Dental Health Center report given by Ms. Garretson stating she is proud of the work they do to serve our community and noted children dental screenings are also free. The golf team is hosting an open house at Deer Park Golf Club on January 25, as a way to meet the team and reunite golf alumni. Proceeds will help finance the team’s trip to pre-season warmup competitions in Missouri. The first two peer mentors, who completed 60 hours of training, are now available five days a week and accept walk-in appointments.
Dr. Morris highlighted the work done by the Student Success team and volunteers on the Cocoa Crawl and the payroll team and HR benefits team for the work done over break. Spring Preview served 160 new students with 30 students attending drop-in session. The overall satisfactory rating for the event was 4.93 out of 5. Ashlee Fitzpatrick was named to the Illinois College Access Network Steering Committee for a 2-year term; the Assessment Committee had over 45 faculty attend sessions on in-service day; CETLA is leading the way with accessibility using a new Panorama platform for faculty; and the Academic Support Center is offering tours to faculty and classes again this semester. Work is being done to get the transitional reporting for Financial Value Transparency/Gainful Employment in place; Truck Driver Training was awarded a $300,000 Taking Back the Trades Grant from ICCB; and IVCC was notified that MAP grants were reduced for the Spring semester. Updated award letters were sent to impacted students notifying them of the changes.
Evan Wixom from First State Bank in Mendota invited IVCC Ag to participate in their annual ag bank conference on January 23; Dr. Maureen Dunne, who was a guest speaker at IVCC last semester, was the 2024 recipient of the national Golden Apple Impact Award. Dr. Dunne talked about IVCC and our students in her acceptance speech.
The Transformative Growth report indicated an increase in students served from 41 to 64 and a total of 615 sessions provided in 2023-2024. Additional information was provided on student preference in therapy modality; types of engagement and outreach; event examples that were offered; and results of a survey completed by 169 individuals.
Monthly updates included Spring 2025 an enrollment increase of 6.35% in headcount and 12.77% in credit hours compared to Spring 2024.We are at 112.15% of budgeted hours and 112.83% of actual prior 10th day hours. We are at 109.6% of the total annual budgeted credit hours.
Dr. Morris updated the Board on two tax challenges discussed last month. The first challenge was successful. The second challenge was unsuccessful, and we will not pursue additional action. Important upcoming dates were shared with the Board and the upcoming process and timelines for the President’s evaluation and Board self-evaluation were discussed.
COMMITTEE REPORTS
None
PURCHASE REQUEST – AUDIO-VISUAL TECHNOLOGY UPGRADES FOR CTC CONFERENCE CENTER, KITCHEN, AND YOGA STUDIO
It was moved by Mr. McCracken and seconded by Ms. Garretson to authorize the purchase of Audio-Visual Systems upgrades for the CTC Conference Center (CTC124/125), Kitchen (CTC122/123) and Yoga Studio (CTC121) from Intech Innovations in the amount of $323,955.37.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
PURCHASE REQUEST – FURNITURE FOR DISTANCE LEARNING CLASSROOM CTC-206
It was moved by Dr. Rebholz and seconded by Ms. Goetz to approve the purchase furniture for the Distance Learning Classroom in the CTC building from KI at a cost of $27,120.30.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
APPROVAL – INACTIVATION OF BASIC AND ADVANCED DENTAL OFFICE MANAGMENT CERTIFICATES
It was moved by Ms. Goetz and seconded by Ms. Stevenson to approve the inactivation of the Basic Dental Office Management Certificate.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
It was moved by Ms. Goetz and seconded by Mr. McCracken to approve the inactivation of the Advanced Dental Office Management Certificate.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
APPROVAL – ECE DIRECTOR QUALIFIED CERTIFICATE
It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the Board Policy, as presented.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
APPROVAL – BOARD POLICY 04.06 AUDITS
It was moved by Dr. Rebholz and seconded by Ms. Goetz to approve the Board Policy, as presented.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
ITEMS FOR INFORMATION
Mr. Solon pointed out the information items on pages 50-56 of the Board book.
TRUSTEE COMMENT
Mr. McCracken stated was pleased to see the Cocoa Crawl and other welcome back events take place at the Ottawa Center as well. A joint Chamber of Commerce workshop is being held on February 26 at Senica’s in LaSalle with Jason Kotecki.
Dr. Rebholz noted the physical therapy shortage in the area. ICC has eliminated their program and suggested working with OSF to possibly create the program at IVCC. Dr. Trier noted there are plans to review the possibility.
CLOSED SESSION MINUTES
It was moved by Ms. Garretson and seconded by Dr. Boyles to approve and retain the closed session minutes of the December 12, 2024 Closed Session Minutes Committee Meeting and the December 12, 2024 Board Meeting.
Student Advisory Vote: “Aye” – Ms. Garretson. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson, and Mr. Solon. “Nay” – none. Motion carried.
OTHER
Dr. Morris stated the Board Planning Committee will meet at 6:30 p.m. this evening.
ADJOURNMENT
Mr. Solon declared the meeting adjourned at 5:52 p.m.