June 10, 2025 Facilities Committee Meeting Minutes

The Facilities Committee of the Board of Trustees of Illinois Valley Community College District No. 513 met at 4:00 p.m. on Tuesday, June 10, 2025 in the Board Room (C307) at Illinois Valley Community College.

Committee Members Physically Present

Angela M. Stevenson

Maureen O. Rebholz

Committee Members Absent

Committee Members Virtually Present

Everett J. Solon

Other Board Members Physically Present

Lynda Marlene Moshage

Others Physically Present

Tracy Morris, President

Kathy Ross, Vice President for Business Services and Finance

Eric Johnson, Controller

Scott Curley, Director of Facilities

Others Virtually Present

William F. Hunt

Ms. Stevenson called the meeting to order at 4:00 p.m.

PUBLIC COMMENT

None

PROJECT UPDATES

Ms. Ross presented updates on current projects. Specific projects highlighted included the Facilities Master Plan, which was approved by the Board and submitted to ICCB in March 2025. The CDB Parking Lot and Roadway Improvement Project has made it through the CDB approval process with the orientation meeting still to be scheduled. It is forecasted that this project will not begin until next summer.

The first PHS project underway as part of the 2025 Campus Renovations includes the Interior Lighting Replacement Phase I. Construction began on May 13, 2025 with all lighting completed in all areas on January 6, 2026. The second project is the Microbiology Lab. Construction began on May 13, 2025 and is scheduled to be completed by December 19, 2025. The Assessment Center, Distance Learning Classrooms, Café and Corridors projects are also part of 2025 Campus Renovations. Construction began on May 13, 2025 and is funded by PHS and fund balance reserves. As of the end of last week, significant progress has been made including demolition, asbestos abatement, framing and soffit work.

Updates on grant projects were provided. A second IGEN Project-Solar Bench was purchased and should be operational sometime this summer. The Agriculture Education Center update included the final approval from the EDA on pre-bid documents to go to bid. Once approval is received, the general timeline for the project will be updated. Distance Learning Grant equipment updates include installation in one classroom at the Ottawa Center and the huddle room for tele-counseling this week. The remainder of the rooms are being renovated as part of the 2025 Campus Renovations and will be ready for the distance learning equipment in November 2025. We anticipate closing out this grant in early 2026.

Deferred Maintenance (CDB) Project submissions will include Building C restroom renovations and Building C lighting panel replacement.

PRESENTATION FROM DEMONICA KEMPER ARCHITECTS

Mr. Demonica presented renderings, cost estimations, and funding sources for possible 2026 Campus Renovations projects. The four possible projects in priority order include: IT Office Space/Building E Corridor Renovation; Lighting Replacement Phase II; Academic Support Center Renovation; and Building E Office Space Renovation.

A motion was made at 4:40 pm by Dr. Rebholz and seconded by Mr. Solon to adjourn the meeting for approximately 30 minutes to tour the possible 2026 renovation spaces.

Roll Call Vote: “Ayes” – Mr. Solon, Ms. Stevenson, Dr. Rebholz. “Nay” – None. Motion carried.

TOUR OF POSSIBLE 2026 CAMPUS RENOVATION SPACES

Dr. Morris and Ms. Ross led a tour of the Academic Support Center and Building E Office Spaces as possible renovations spaces in 2026.

A motion was made at 4:58 pm by Dr. Rebholz and seconded by Mr. Solon to return to regular session

Roll Call Vote: “Ayes” – Mr. Solon, Ms. Stevenson, Dr. Rebholz. “Nay” – None. Motion carried.

DISCUSSION

Ms. Stevenson supported the possible spaces proposed for renovation in 2026. Dr. Rebholz sees the importance of touching areas that haven’t been renovated in a long time. Dr. Morris stated reserve money will not cover all these possible renovations and that will guide Audit Finance Committee discussions. Dr. Rebholz stated the impact for students and faculty will be great. Mr. Solon stated he sees the priority list as being accurate and if more capital comes through then more projects could be possible.

OTHER

None

ADJOURNMENT

Ms. Stevenson declared the meeting adjourned at 5:12 p.m.