April 25, 2023 Organizational Meeting Minutes
The Board of Trustees of Illinois Valley Community College District No. 513 convened a special session at 5:30 p.m. on Tuesday, April 25, 2023 in the Board Room (C307) at Illinois Valley Community College.
Members Physically Present
Everett J. Solon Board Chair
Jay K. McCracken, Vice Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
William F. Hunt
Jane E. Goetz
Maureen O. Rebholz
Members Virtually Present
Members Absent
Elizabeth G. Boyles, Student Trustee
Members Elect Physically Present
Rebecca Donna
Jay K. McCracken
Angela M. Stevenson
Others Physically Present
Jerry Corcoran, President
Tracy Morris, President-Elect
Gary Roberts, Vice President for Academic Affairs
Mark Grzybowski, Vice President for Student Services
Mary Beth Herron, Director of Human Resources
Kathy Ross, Controller
Walt Zukowski, Attorney
Others Virtually Present
CALL TO ORDER AND ROLL CALL
The meeting was called to order at 5:30 p.m. by Mr. Solon with members Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, and Dr. Rebholz present.
OPENING REMARKS
Mr. Solon informed of the following: Provisions within Section 7(e) of the Open Meetings Act, allowing for Board meetings to be virtual and without requiring the physical presence of a quorum of the members, continue to apply to our Board meetings due to (a) Governor Pritzker’s most recent disaster proclamation; and (b) my determination that in-person meetings are not practical or prudent (for all board members and members of the public) because of the disaster. It is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video. Anyone joining the meeting virtually, please mute until you are ready to speak.
RECOGNITION – WILLIAM F. HUNT
Dr. Corcoran was joined by Board members in thanking Mr. William “Bill” F. Hunt, for his dedicated service to the IVCC Board of Trustees during 2021-2023. Dr. Corcoran noted that it has been an honor and privilege to have Bill Hunt among our Trustees and noted that he was delighted that Bill would be joining our Foundation Board of Directors. A standing ovation was given to Mr. Hunt by all present.
PUBLIC COMMENT
None
RESOLUTION DECLARING RESULTS OF BOARD OF TRUSTEES ELECTION HELD APRIL 4, 2023
It was moved by Ms. Goetz and seconded by Dr. Rebholz to approve the resolution declaring results of the April 4, 2023 election in which the candidates receiving the highest number of votes for the three six-year terms were Mr. Jay K. McCracken, Ms. Angela M. Stevenson and Dr. Rebecca Donna and were hereby elected as members of the Board of Trustees of Community College District No. 513.
Roll Call Vote: – “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
ADJOURNMENT SINE DIE
It was moved by Mr. McCracken and seconded by Ms. Stevenson that the meeting adjourn sine die at 5:35 p.m.
Roll Call Vote: –-“Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
CALL TO ORDER AND ROLL CALL
The meeting was called to order at 5:36 p.m. by Mr. Solon with members Dr. Boyles, Ms. Goetz, Dr. Rebholz, Ms. Stevenson, Mr. McCracken, and Dr. Donna present.
REORGANIZATION OF THE BOARD
For the purpose of reorganizing the Board, it was moved by Dr. Boyles, seconded by Ms. Goetz and carried unanimously that Dr. Corcoran be named Chair Pro-Tem. It was moved by Ms. Stevenson and seconded by Mr. McCracken and carried unanimously that Judy Day be named Secretary Pro-Tem.
Dr. Corcoran requested a motion to nominate a Board Chair. It was moved by Mr. McCracken and seconded by Ms. Goetz to nominate Everett Solon for Board Chair. It was moved by Ms. Stevenson, seconded by Dr. Rebholz and carried unanimously to close the nominations. Motion made by Ms. Goetz and seconded by Mr. McCracken to name Everett Solon as Board Chair.
Roll Call Vote: –-“Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
Mr. Solon requested a motion to nominate a Board Vice Chair. It was moved by Ms. Stevenson and seconded by Dr. Boyles to nominate Jay McCracken for Board Vice Chair. It was moved by Ms. Goetz, seconded by Dr. Rebholz and carried unanimously to close the nominations. Motion made by Ms. Stevenson and seconded by Dr. Boyles to name Jay McCracken as Board Vice Chair.
Roll Call Vote: –-“Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
It was moved by Mr. McCracken and seconded by Ms. Goetz to nominate Angela Stevenson for Board Secretary. It was moved by Dr. Rebholz, seconded by Dr. Boyles and carried unanimously to close the nominations. Motion made by Mr. McCracken and seconded by Ms. Goetz to name Angela Stevenson as Board Secretary.
Roll Call Vote: –-“Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
BOARD APPOINTMENTS
It was moved by Ms. Goetz and seconded by Dr. Rebholz to appoint Walter Zukowski & Associates as its Attorney.
Roll Call Vote: –-“Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
It was moved by Dr. Boyles and seconded by Mr. McCracken to appoint Ms. Kathy Ross as its Treasurer.
Roll Call Vote: –-“Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
It was moved by Dr. Rebholz and seconded by Ms. Stevenson to appoint Ms. Judy Day as Secretary to the Board.
Roll Call Vote: –-“Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
REGULAR MEETING DATES AND TIMES
It was moved by Ms. Stevenson and seconded by Dr. Rebholz, to set the second Thursday of each month as its regular meeting day, at 5:30 p.m. in Room C307, the Board Room, on the campus of Illinois Valley Community College, 815 N. Orlando Smith Road, Oglesby, Illinois.
Roll Call Vote: –-“Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
TRUSTEE APPOINTMENTS
It was moved by Ms. Goetz and seconded by Dr. Donna to appoint Dr. Amy Boyles as the Illinois Community College Trustees Association Representative.
Roll Call Vote: –-“Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
It was moved by Mr. McCracken and seconded by Dr. Boyles to appoint Jane Goetz as the Illinois Community College Trustees Association Alternate Representative.
Roll Call Vote: –-“Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Dr. Donna, Ms. Stevenson and Mr. Solon. “Nay” – none. Motion carried.
Appointments to Board committees
Audit/Finance Committee Facilities Committee
Mr. Jay McCracken, Chair Ms. Angela Stevenson, Chair
Dr. Amy Boyles Dr. Maureen Rebholz
Dr. Maureen Rebholz Dr. Rebecca Donna
Planning Committee Closed Session Minutes Committee
Ms. Jane Goetz, Chair Ms. Angela Stevenson, Chair
Dr. Amy Boyles Ms. Jane Goetz
Mr. Jay McCracken Dr. Rebecca Donna
REQUEST TO ADDRESS THE BOARD – DR. LARRY HUFFMAN
Dr. Huffman, former IVCC President and Trustee addressed the Board regarding enrollment, a campaign issue in the April 4th election. He commented about the greater difficulty in increasing enrollment due to fewer high school graduates, more competition by all other higher education institutions that are competing for the traditional college-age students, and the limited methods for communicating with the older adult population. Dr. Huffman praised current IVCC President Dr. Corcoran and commended him for staying with the college during the difficult pandemic times and the unsettling results of the college’s computer system being hacked. He noted that a lesser person and lesser professional would have bailed out but Dr. Corcoran chose to stay and help IVCC get back on track.
OTHER
Ms. Goetz shared the brochure and registration form regarding the ICCTA annual convention on June 1 – 3 at Normal, Illinois. She noted that trustee training would be provided at the convention on Friday, June 2 and the awards banquet would follow later that day. Ms. Goetz added that trustee training would also be available through Robbins Schwartz on June 10.
ADJOURNMENT
Mr. Solon declared the meeting adjourned at 5:55 p.m.