September 8, 2022 Minutes of Regular Meeting

Members Physically Present

Everett J. Solon, Chair

Jay K. McCracken, Vice Chair

Angela M. Stevenson, Secretary

Amy L. Boyles

Jane E. Goetz

William F. Hunt

Maureen O. Rebholz

Members Virtually Present

Austin F. Dille, Student Trustee   

Members Telephonically Present

Members Absent

Others Physically Present

Jerry Corcoran, President

Matthew Seaton, Vice President for Business Services & Finance

Gary Roberts, Vice President for Academic Affairs

Mark Grzybowski, Vice President for Student Services

Bonnie Campbell, Associate Vice President for Academic Affairs

Mary Beth Herron, Director of Human Resources

Walt Zukowski, Attorney

Others Virtually Present

 

Mr. Solon informed of the following: Provisions within Section 7(e) of the Open Meetings Act, allowing for Board meetings to be virtual and without requiring the physical presence of a quorum of the members, continue to apply to our Board meetings due to (a) Governor Pritzker’s most recent disaster proclamation; and (b) my determination that in-person meetings are not practical or prudent (for all board members and members of the public) because of the disaster. It is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video. Anyone joining the meeting virtually, please mute until you are ready to speak.

APPROVAL OF AGENDA

It was moved by Ms. Goetz and seconded by Dr. Rebholz to approve the agenda.

Student Advisory Vote: “Aye”– Mr. Dille.  Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Mr. McCracken and seconded by Mr. Hunt to approve the consent agenda, as presented.

Student Advisory Vote: “Aye”– Mr. Dille.  Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – August 15, 2022 Board Retreat; August 18, 2022 Closed Session Minutes Committee Meeting; and August 18, 2022 Board Meeting.

 

Approval of Bills - $1,708,231.37

Education Fund - $883,966.45; Operations & Maintenance Fund - $174,002.46; Operations & Maintenance (Restricted Fund) - $63,913.59; Auxiliary Fund - $107,355.42; Restricted Fund - $433,519.89; Liability, Protection & Settlement Fund - $44,473.56; and Grants, Loans & Scholarships - $1,000.00.

Treasurer’s Report

Personnel

Approved stipends for pay periods ending August 13, 2022 and August 27, 2022 & Part-time Faculty and Staff Appointments August 2022.

PRESIDENT’S REPORT

Dr. Corcoran reported that the college’s 26th annual scholarship recognition reception held on September 1st in the gymnasium was great thanks to the fine work of Foundation executive director Fran Brolley and his hardworking staff of Donna Swiskoski, Janice Corrigan and Samantha Manahan. Others who volunteered their time were Angie Dunlap, Peggy Schneider, Aseret Loveland, Gracelyn Quesse, Susan Monroe, Ashlee Fitzpatrick, Kim Herout, and Chad Brokaw.  He added that we had a record 441 attend including 108 scholarship recipients and 78 donors. Dr. Corcoran noted that as he has said many times is the past, there is something magical about seeing generous donors and their scholarship recipients meet for the first time because it often leads to relationships that can last a lifetime. Dr. Corcoran extended special thanks also to Trustees Dr. Amy Boyles and William “Bill” Hunt and Foundation board directors Dr. Sue Schmitt, Dr. Kim Novak, Pat Seibert and O.J. Soutner for attending and congratulating honorees.  He commented that although Fran is planning to provide a Foundation campus update for us in a month or two, keep in mind that the Foundation awards conservatively $400,000 in scholarships and assistance to specific populations of students. Dr. Corcoran noted that Fran and his team work hard and inspire all of us to do our best. Dr. Corcoran offered many thanks to Dr. Jim Carlson and all of the fine people who have worked with him in launching the Presidential Search website. He noted that everything looks great and we are exactly where we want to be in carrying out the plan to name IVCC’s next president by the end of the semester. Dr. Corcoran extended a thank you as well to the folks who have agreed to work on behalf of the BOT with Dr. Carlson as members of the Presidential Search Advisory Committee. Dr. Corcoran reported that in the last few days we have received the excellent news that IVCC is part of a consortium that will share $5 million in federal funding for a Strengthening Community Colleges Training grant to support the district’s manufacturing and logistics-training needs. Dr. Corcoran added that our share will be $540,000 over four years and he thanked Dr. Shane Lange, Bonnie Campbell, Jennifer Scheri and Gary Roberts for their work on the grant. Dr. Corcoran advised that we are also going to receive $583,000 in this fiscal year to carry out the Pipeline for the Advancement of Healthcare Workforce initiative. He commented that we want to do everything we can to encourage individuals to select healthcare pathways to obtain credentials and degrees that allow people to enter or advance their careers in the healthcare industry. Dr. Corcoran noted that in both cases Bonnie Campbell played a key role in designing these programs and positioning the college favorably to receive the funding. Dr. Corcoran noted that this will be the last time that she will be attending our monthly meeting as associate VP for academic affairs and asked for everyone to join him in saying thank you, Bonnie, for a job well done. All present thanked Ms. Campbell for her years of service to the college and community and gave her a standing ovation.

COMMITTEE REPORTS

None

STUDENT SUPPORT SERVICES – PROJECT SUCCESS – LOCAL MATCH

It was moved by Dr. Boyles and seconded by Ms. Goetz to approve the annual $10,000 transfer from the Education Fund (Fund 01) to Restricted Funds (Fund 06) for the Student Support Services (TRiO) grant for FY2023.

Student Advisory Vote: “Aye”– Mr. Dille.  Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried.

MASTER PLAN UPDATE

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the proposal from DKA Architects for $29,930 to facilitate a Facilities Master Plan Review and Update, as presented.

Student Advisory Vote: “Aye”– Mr. Dille.  Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried.

REQUEST FOR PROPOSAL – FARM TILING PROJECT

It was moved by Mr. Hunt and seconded by Dr. Boyles to approve the authorization for a Phase One – Farm Tiling Project not to exceed $100,000.

Student Advisory Vote: “Aye”– Mr. Dille.  Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried.

FACULTY APPOINTMENT – SCOTT M. FOX, MANUFACTURING/ADVANCED MACHINING INSTRUCTOR

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the appointment of Scott Fox as Manufacturing/Advanced Machining Instructor effective September 9, 2022 at Step A-12, an annualized salary of $60,331 on the 2022/2023 faculty salary schedule.

Student Advisory Vote: “Aye – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried.

Mr. Fox joined the meeting virtually and was welcomed and congratulated on his appointment by the Board.

FACULTY RESIGNATION – JESSIE BOUXSEIN, NURSING INSTRUCTOR

It was moved by Dr. Rebholz and seconded by Ms. Goetz to accept with regret the resignation of Jessie Bouxsein, Nursing Instructor effective October 7, 2022.

Student Advisory Vote: “Aye”– Mr. Dille.  Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried

RESOLUTION DESIGNATING DATE, TIME AND PLACE FOR FILING BOARD OF TRUSTEES NOMINATING PETITIONS

It was moved by Dr. Boyles and seconded by Ms. Stevenson to adopt the Resolution Designating Date, Time and Place for Filing Board of Trustees Nominating Petitions for the April 4, 2023 Election, as presented.

Student Advisory Vote: “Aye”– Mr. Dille. Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried.

STAFF RETIRMENT – DR. JERRY CORCORAN, PRESIDENT

It was moved by Dr. Rebholz and seconded by Mr. Hunt to accept with great regret the announcement of Dr. Jerry Corcoran’s intention to officially retire from the presidency of the college effective June 30, 2023.

Student Advisory Vote: “Aye” –Mr. Dille. Roll. Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried.

APPROVAL – PRESIDENTIAL SEARCH ADVISORY COMMITTEE

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the Resolution of the Board of Trustees as follows:

Therefore, be it resolved, that the Board of Trustees appoints Austin Dille,     Christopher Dvorak, Jane Goetz, Kathy Hart, Bill Hunt, Art Koudelka, Tracy Lee, Marlene Merkel, Mike Phillips, Gary Roberts, Jennifer Scheri and Susan Schmitt to serve as members of the Presidential Search Advisory Committee; and

Further be it resolved, that the Board of Trustees charges the Presidential Search Advisory Committee with the responsibilities and duties as set forth within the   Charge to the Presidential Search Advisory Committee; and

Further be it resolved, that said Appointments and Charge shall be effective this 8th day of September 2022.

Student Advisory Vote: “Aye – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried.

ITEMS FOR INFORMATION

Mr. Solon pointed out the information items on pages 52-55 of the Board book.

TRUSTEE COMMENT

Mr. McCracken thanked Bonnie Campbell for doing an amazing job during her tenure at IVCC to serve the needs of area students, faculty and staff. 

Ms. Goetz noted that the college’s credit hours for Fall 2022 have increased 2.76 percent compared to last year at this time.

CLOSED SESSION

Mr. Solon requested a motion and a roll call vote at 5:50 p.m. to enter into a closed session to discuss: 1) complaint lodged against an official or employee of the public body; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 3) collective negotiations; 4) pending litigation; and 5) closed session minutes.  Motion made by Ms. Goetz and seconded by Ms. Stevenson to enter into a closed session.

Student Advisory Vote: “Aye” – Mr. Dille.  Roll Call Vote: “Ayes”– Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried. The Board immediately entered closed session at 5:52 p.m.

Motion made by Ms. Goetz and seconded by Mr. McCracken to return to the regular meeting.

Student Advisory Vote: “Aye”– Mr. Dille. Roll Call Vote: “Ayes”–   Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried. The regular meeting resumed at 6:15 p.m.

CLOSED SESSION MINUTES

It was moved by Mr. Hunt and seconded by Dr. Boyles to approve and retain the closed session minutes of the August 15, 2022 and August 18, 2022 Board meetings.

Student Advisory Vote: “Aye –  Mr. Dille.  Roll Call Vote: “Ayes”– Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz, Mr. Hunt, Ms. Stevenson and Mr. Solon.  “Nay” – none.  Motion carried.

OTHER

None

ADJOURNMENT

Mr. Solon declared the meeting adjourned at 6:17 p.m.