March 10, 2022 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 5:30 p.m. on Thursday, March 10, 2022 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Everett J. Solon, Chair

Jay K. McCracken, Vice Chair

Angela M. Stevenson, Secretary

Jane E. Goetz

William F. Hunt

Maureen O. Rebholz

Members Virtually Present

Madison N. Miranda, Student Trustee

Members Telephonically Present

Members Absent

Amy L. Boyles

Others Physically Present

Jerry Corcoran, President

Matthew Seaton, Vice President for Business Services & Finance

Gary Roberts, Vice President for Academic Affairs

Mark Grzybowski, Vice President for Student Services

Bonnie Campbell, Associate Vice President for Academic Affairs

Leslie Hofer, Director of Human Resources

Walt Zukowski, Attorney

Others Virtually Present

Mr. Solon informed of a couple items: 1) The provisions related to the Open Meetings Act allowing for Board meetings to be virtual continue due to Governor Pritzker’s most recent disaster proclamation and 2) it is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video.

Approval of Agenda

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the agenda.

Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Ms. Goetz, Mr. Hunt and Mr. Solon. “Nay” – none. Motion carried.

Public Comment

None

Campus Update - Fall 2021 Student Demographic Report

Mark Grzybowski presented the Fall 2021 Student Demographic Report. Mr. Grzybowski noted that the student demographic metrics of the 2021 Fall semester remained consistent when compared to those of the same point in time during recently completed Fall semesters. The percentage measurements of enrollment status, gender, location of enrollment, permanent residence, ethnicity and reason for enrolling all remained relatively consistent. He shared that students aged 18 accounted for 23.2 percent of IVCC’s total enrollment as of the tenth day of the 2021 Fall semester. This is nearly a 2 percent increase from tenth day Fall 2018, which was the most recent presentation of this information. Mr. Grzybowski noted the indication of continued positive impact that we are making with our traditional high-school-age students. For example, at the height of the enrollment bubble in Fall 2010 the mean age of IVCC students was 25 years old. In comparison, the mean age was 23.8 years old in Fall 2021. Mr. Grzybowski pointed out that the student financials have been slightly readjusted this year to provide a more accurate snapshot of institutional data. In the past, we detailed an awarded amount of aid as opposed to a received amount of aid. He explained that for Financial Aid the term awarded refers to all FAFSA filers who list IVCC as a school district on their FAFSA, which could then include some who choose to enroll elsewhere. Mr. Grzybowski added that we thought it would be more applicable to share in this report the received aid figures, which is reflective of only those FAFSA filers who subsequently choose to enroll at IVCC.

Consent Agenda Items

It was moved by Ms. Goetz and seconded by Dr. Rebholz to approve the consent agenda, as presented.

Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Ms. Goetz, Mr. Hunt and Mr. Solon. “Nay” – none. Motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – February 10, 2022 Audit Finance Committee Meeting and the February 10, 2022 Board Meeting.

Approval of Bills - $1,685,242.30

Education Fund - $1,325,433.61; Operations & Maintenance Fund - $96,250.60; Auxiliary Fund - $164,942.36; Restricted Fund - $42,835.74; Audit Fund - $6,500.00; Liability, Protection & Settlement Fund - $49.279.99.

Treasurer’s Report

Personnel

Approved stipends for pay periods ending February 12, 2022 and February 26, 2022 & Part-time Faculty and Staff Appointments February 2022.

President's Report

Dr. Corcoran began his report by complimenting Mr. Grzybowski on his excellent student demographics report and thanked him for drawing our attention to the fact that we are seeing an uptick in the student population made up of 18-year old’s. Dr. Corcoran noted that it tells him that our outreach efforts to high school students is paying off, so thanks again to our Board of Trustees for supporting an overall tuition freeze for another year and allowing the administration to continue exploring incentive-retention programs with HEERF resources as we move forward. He urged high school students and their parents to take advantage of these opportunities while they can. Dr. Corcoran informed that Susan Monroe is our point person for dual credit and dual enrollment – she works hard and does a fine job. Dr. Corcoran informed that Eric Johnson, our excellent director of financial aid, reported recently that our 2019 draft cohort default rate has gone from 7.9% to 2.2%. Dr. Corcoran noted that without question the pause in student loan repayments because of the national emergency has to be the No. 1 reason for this good news, however, from his standpoint the fact is that our students benefitted from that decision and at the end of the day, that is what matters to him. Dr. Corcoran noted that as he stated last month, our annual recognition event is back on the calendar this year for Friday, April 22 at Grand Bear Resort. The deadline to RSVP is March 15 so if any more Board members should be free and able to join us please let Judy know and we will be good to go. Social Hour will begin at 4 p.m.; great hors d’oeuvres will be ready at 4:30 p.m.; and the presentation of awards (one-hour max) will begin promptly at 5:30 p.m. Under the heading of Recognition, Dr. Corcoran was delighted to report that Art Koudelka is the 2022 Stephen Charry Teaching Excellence award winner and Paula Hallock is this year’s recipient of the Connie Skerston Memorial Award for Support Staff Distinguished Service. Dr. Corcoran extended congratulations to Art and Paula on their well-deserved recognition and noted that we are proud of you! Our Black History Program and Edible Car Contest were held on the same day, February 23^rd. Dr. Corcoran reported that Amanda Cook Fesperman, as she has in the past took the lead on planning the celebration of Black History Month – she brought in David “DJ” Lee who talked in the Student Life Center about the history of Hip Hop and Rap music and their influence on American Culture. Dr. Corcoran informed that Dorene Data coordinated everything related to the very popular Edible Car Contest in our Community Technology Center. He reported that there was a great turnout; the room was filled with lots of excited students from schools in the district, including the Area Career Center. He noted that it is nice to see so many things going back to normal. Dr. Corcoran informed that all of the Development Day activities held on Friday, March 8 were well received. The Active Shooter Drill Training held in the afternoon was especially well done and he extended many thanks to everyone who played a role in facilitating the day’s agenda. Dr. Corcoran informed that Dr. Seaton and he had a good meeting with our friends from the City of Oglesby earlier this week to talk about a number of things, one of them being progress that has been made in partnering with Oglesby on having a full-time police officer on campus throughout the year. He noted that we look forward to possibly having an agreement in place with the city before the end of the academic year, so we may have an action item for Board consideration when we next meet on April 14. Dr. Corcoran added that IVCC sophomore Dylan Zupec of Granville has been named a 2022 Coca-Cola Academic Team Gold Scholar and will receive a $1,500 scholarship. He noted that selection as a Coca-Cola Gold Scholar was based on scores Dylan Zupec earned in the All-USA Academic Team competition, for which more than 2,000 applications were received and Dylan is one of just 50 Gold Scholars.

Committee Reports

Mr. Solon noted that the minutes of the Audit Finance Committee meeting on February 10 are in the Board book.

Aproval - Food Service Contract with Arbor Management

It was moved by Ms. Goetz and seconded by Mr. Hunt to approve a one-year contract with Arbor Management, Inc. to perform food services for the Oglesby campus for the 2022-2023 Academic Year.

Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Ms. Goetz, Mr. Hunt and Mr. Solon. “Nay” – none. Motion carried.

Request for Inactivation - Process Operators Certificate

It was moved by Dr. Rebholz and seconded by Ms. Stevenson to inactivate the Process Operators Certificate, as presented. Dr. Roberts noted that there would be a one-year teach-out for students wishing to complete their studies.

Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Ms. Goetz, Mr. Hunt and Mr. Solon. “Nay” – none. Motion carried.

Items for Information

Mr. Solon pointed out the information items on pages 43-56 of the Board book.

Trustee Comment

Ms. Goetz informed that she will be attending the ICCTA meeting scheduled on Friday and Saturday, March 11 and 12. She noted that there is a zoom link to join the meeting on Saturday.

Closed Session

Mr. Solon requested a motion and a roll call vote at 6:00 p.m. to enter into a closed session to discuss: 1) complaint lodged against an official or employee of the public body; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 3) pending litigation; 4) collective negotiations; 5) security procedures, school building safety and security; and 6) closed session minutes. Motion made by Ms. Stevenson and seconded by Mr. McCracken to enter into a closed session.

Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Ms. Goetz, Mr. Hunt and Mr. Solon. “Nay” – none. Motion carried. The Board immediately entered closed session at 6:04 p.m.

Motion made by Mr. McCracken and seconded by Dr. Rebholz to return to the regular meeting.

Closed Session Minutes

It was moved by Ms. Goetz and seconded by Ms. Stevenson to approve and retain the closed session minutes of the February 10, 2022 Board meeting.

Student Advisory Vote: – “Aye” – Ms. Miranda. Roll Call Vote: “Ayes”– Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Ms. Goetz, Mr. Hunt and Mr. Solon. “Nay” – none. Motion carried.

Other

None

Adjournment

Mr. Solon declared the meeting adjourned at 6:40 p.m.