July 14, 2022 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 5:30 p.m. on Thursday, July 14, 2022 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Everett J. Solon, Chair

Jay K. McCracken, Vice Chair

Angela M. Stevenson, Secretary

Amy L. Boyles

Maureen O. Rebholz

Members Virtually Present

Jane E. Goetz

William F. Hunt

Austin F. Dille, Student Trustee

Members Telephonically Present

Members Absent

Others Physically Present

Jerry Corcoran, President

Matthew Seaton, Vice President for Business Services & Finance

Gary Roberts, Vice President for Academic Affairs

Mark Grzybowski, Vice President for Student Services

Bonnie Campbell, Associate Vice President for Academic Affairs

Leslie Hofer, Director of Human Resources      

Kathy Ross, Controller   

Walt Zukowski, Attorney

Others Virtually Present

Mr. Solon informed of the following: Provisions within Section 7(e) of the Open Meetings Act, allowing for Board meetings to be virtual and without requiring the physical presence of a quorum of the members, continue to apply to our Board meetings due to (a) Governor Pritzker’s most recent disaster proclamation; and (b) my determination that in-person meetings are not practical or prudent (for all board members and members of the public) because of the disaster. It is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video. Anyone joining the meeting virtually, please mute until you are ready to speak.

APPROVAL OF AGENDA

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the amended agenda.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Ms. Stevenson and seconded by Dr. Boyles to approve the consent agenda, as presented.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – June 9, 2022 Board Meeting.

Approval of Bills - $1,480,226.85

Education Fund - $776,331.25; Operations & Maintenance Fund - $84,872.90; Operations & Maintenance (Restricted Fund) - $43,896.73; Auxiliary Fund - $18,262.20; Restricted Fund - $277,465.15; and Liability, Protection & Settlement Fund - $279,398.62.

Treasurer’s Report

Personnel

Approved stipends for pay periods ending June 4, 2022 and June 18, 2022 & Part-time Faculty and Staff Appointments June 2022.

Purchase Request – ICCTA Annual Dues.

PRESIDENT’S REPORT

Dr. Corcoran reported that IVCC was well represented at the ICCTA Awards Banquet held in downtown Chicago on Friday, June 10, 2022. Those in attendance with him included Ty Perin, Paul Simon Student Essay contest entrant; Dr. Holly Novak, our college’s distinguished alumnus award nominee and her sister Dr. Kim Novak one of our Foundation board of directors; and Jane Goetz, trustee education award recipient for having participated in 15 or more professional development ICCTA seminars. Dr. Corcoran extended thanks to the Trustees Association for all of the time and effort that was put into planning and delivering an excellent event. Dr. Corcoran noted that the annual National Electrical Contractors Association and International Brotherhood of Electrical Workers graduation banquet for those who have fulfilled apprenticeship-completion recognition while also earning their applied associate degrees from IVCC, will be held next month and several administrators will be in attendance with him to congratulate this year’s class of 28 students. This is a program that has been in place for a number of years thanks to Drs Jean Goodnow, Harriet Custer, John Allen, Shane Lange and our friend Sue Isermann. Dr. Corcoran noted that we are proud of its tradition and success. Dr. Corcoran informed that our Nursing Department’s LPN Pinning ceremony will be held in the Dr. Mary Margaret Weeg Cultural Centre one week from tonight on July 21 at 5 p.m. He added that we have 10 LPN graduates. He thanked Laura Hodgson and Polly Ragazinsky for coordinating this event. Dr. Corcoran commented that if there are any Board members who would like to join us that would be great. He noted that we would love to recognize you for your ever-present support. Dr. Corcoran informed that the Ottawa Chamber of Commerce will be sponsoring a Business Before Hours event at the IVCC Ottawa Center on August 9 from 7:30 until 9 a.m. He added that if you can join us please do so. Dr. Corcoran informed that Justin Denton and his staff have produced an excellent departmental newsletter they are calling IT Tech Tidbits that will go a long way toward enhanced communication within the IT Department and with IT end-users across the campus. He noted that included within the first letter is a farewell from Dr. Jim Carlson, who has done an incredible job of addressing a number of IT objectives in a short amount of time. Dr. Corcoran thanked Jim for his dedicated professional service.  Dr. Corcoran noted that Yesterday’s Explore IVCC event was successful with 35 prospects and parents in attendance thanks to VP Mark Grzybowski and his Student Services Division Team. Dr. Corcoran informed that Dr. Seaton and Reed Wilson have been working very closely with Kevin Lindeman and Duane Calbow from the North Central Illinois Council of Governments on an EDA grant proposal to substantially support our Agriculture program. Dr. Corcoran noted that the first wave of feedback has been very encouraging so thanks very much to these four gentlemen on their fine work.

COMMITTEE REPORTS

Mr. McCracken noted that the Audit Finance Committee met today prior to the regular Board meeting and covered a variety of topics, many of which will be covered at this meeting.

FY2023 TENTATIVE BUDGET

It was moved by Dr. Rebholz and seconded by Mr. McCracken to approve the FY2023 Tentative Budget, as presented and authorize publication of the Notice of Public Hearing.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried.

STUDENT ATHLETIC INSURANCE RENEWALS

It was moved by Ms. Stevenson and seconded by Dr. Boyles to accept the recommendation of the insurance consultant to accept the proposal from Berkley Life and Health for the student athletic insurance coverage with 1^st Agency at $25,064.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried.

It was moved by Dr. Rebholz and seconded by Mr. McCracken to accept the recommendation of the insurance consultant to accept the renewal from Gerber Life Insurance Company for the student athletic catastrophic insurance coverage with Zevitz Student Accident Insurance at $2,990.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried.

RISK MANAGEMENT PLAN UPDATE

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the updated Risk Management Program Policy, as presented. The Audit Finance Committee approved the Risk Management Plan at its meeting on July 14.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried.

STAFF APPOINTMENT – MARY BETH HERRON, DIRECTOR OF HUMAN RESOURCES

It was moved by Dr. Rebholz and seconded by Dr. Boyles to approve the appointment of Mary Beth Herron as Director of Human Resources at an annualized salary of $86,500, effective August 8, 2022.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried. Ms. Herron was present and was welcomed and congratulated on her appointment by the Board.

FACULTY APPOINTMENT – SHANNON SLAIGHT-BROWN, ART INSTRUCTOR

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the appointment of Shannon Slaight-Brown as Art Instructor, effective August 11, 2022 at Step B-4, an annualized salary of $49,874 on the 2022/2023 faculty salary schedule.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried. Ms. Slaight-Brown was in attendance and was welcomed and congratulated on her appointment by the Board.

FACULTY RETIRMENT – TIM BIAS, MANUFACTURING TECHNOLOGY INSTRUCTOR & PROGRAM COORDINATOR

It was moved by Dr. Boyles and seconded by Dr. Rebholz to approve the retirement of Tim Bias, Manufacturing Technology Instructor and Program Coordinator, effective August 10, 2022.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried. Dr. Corcoran thanked Mr. Bias for his years of service and wished him well in his retirement.

BID RESULTS – UPGRADE BUILDING EXTERIORS

It was moved by Ms. Stevenson and seconded by Dr. Rebholz to approve the bid totaling $1,050,000 for Upgrade Building Exteriors from P. J. Hoerr, as presented.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried.

FURNITURE PURCHASE – D201 RENOVATION

It was moved by Dr. Rebholz and seconded by Dr. Boyles to approve to accept the quotes from KI and Wenger for a total of $98,199.32 for D201 furniture purchases.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried.

BOARD TRAVEL

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve reimbursement of expenses in the amount of $236.02 incurred by Ms. Goetz for attending the 2022 ICCTA Annual Convention on June 10 and 11, 2022.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, and Mr. Solon.  “Nay” – none.  “Abstain” – Ms. Goetz. Motion carried.

ITEMS FOR INFORMATION

Mr. Solon pointed out the information items on pages 47-62 of the Board book.

TRUSTEE COMMENT

Ms. Stevenson thanked Dr. Seaton for conducting a tour of our new dental assisting and hygiene lab prior to the Board meeting. Dr. Rebholz added that the dental lab area was very impressive.

CLOSED SESSION

Mr. Solon requested a motion and a roll call vote at 5:50 p.m. to enter into a closed session to discuss: 1) complaint lodged against an official or employee of the public body; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 3) pending litigation; 4) security procedures, school building safety and security; and 5) closed session minutes.  Motion made by Ms. Stevenson and seconded by Dr. Rebholz to enter into a closed session.

Student Advisory Vote: – “Aye” – Mr. Dille.   Roll Call Vote: “Ayes”– Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried. After a brief break the Board entered closed session at 5:55 p.m.

Motion made by Ms. Stevenson and seconded by Dr. Rebholz to return to the regular meeting.

Student Advisory Vote: – “Aye” – Mr. Dille.   Roll Call Vote: “Ayes”– Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried. The regular meeting resumed at 6:32 p.m.

CLOSED SESSION MINUTES

It was moved by Mr. McCracken and seconded by Dr. Rebholz to approve and retain the closed session minutes of the June 9, 2022 Board meeting.

Student Advisory Vote: – “Aye” – Mr. Dille.   Roll Call Vote: “Ayes”– Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Ms. Goetz and Mr. Solon.  “Nay” – none.  Motion carried.

OTHER

None

ADJOURNMENT

Mr. Solon declared the meeting adjourned at 6:35 p.m.