January 13, 2022 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 5:30 p.m. on Thursday, January 13, 2022 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Everett J. Solon, Chair

Jay K. McCracken, Vice Chair

Angela M. Stevenson, Secretary

Amy L. Boyles

Jane E. Goetz

William F. Hunt

Madison N. Miranda, Student Trustee

Members Virtually Present

Maureen O. Rebholz

Members Telephonically Present

Members Absent

Others Physically Present

Jerry Corcoran, President

Gary Roberts, Vice President for Academic Affairs

Mark Grzybowski, Vice President for Student Services

Bonnie Campbell, Associate Vice President for Academic Affairs

Leslie Hofer, Director of Human Resources

Walt Zukowski, Attorney

Others Virtually Present

Matthew Seaton, Vice President for Business Services & Finance

Patrice Hess, Director of Learning Resources

Mr. Solon informed of the following items: 1) The provisions related to the Open Meetings Act allowing for Board meetings to be virtual continue due to Governor Pritzker’s most recent disaster proclamation and 2) it is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video.

APPROVAL OF AGENDA

It was moved by Ms. Stevenson and seconded by Mr. Hunt to approve the amended agenda.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes” – Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried.

PUBLIC COMMENT

Delores Robinson provided a “spotlight on faculty and students” presentation. Ms. Robinson highlighted the Medical Assisting program and the Program Coordinator and lead faculty member for the program, Kaity Ritter.  She noted that Medical Assisting is a high-growth career opportunity and Ms. Ritter is excited about all that the field offers. According to Ms. Ritter “medical assistants are in high demand, not just in our community, but nationwide.”  Ms. Robinson noted that community and student feedback has led to a couple of recent changes to the MA program at IVCC. The program previously ran on a calendar year. Ms. Ritter now structures the program on an academic year which helps students have better access to financial aid and an easier-to-work-with class schedule.

CAMPUS UPDATE – IVCC EMPLOYEE DEMOGRAPHICS – LESLIE HOFER

Leslie Hofer, Director of Human Resources, presented an update on the college’s employee demographics. Ms. Hofer noted that in the White, non-Hispanic category, IVCC employees had an increase from last year’s numbers whereas our district population and students had a decrease over last year. Our Black/African American category showed an increase across all populations from last year’s data. The college’s Hispanic employee category took a sharp decrease while our student and district populations rose slightly. The percentage of our district population for the remaining race/ethnicity continues to decrease while our student and district populations are rising. Ms. Hofer informed that the college makes a concerted effort to recruit a diverse pool of candidates for each open position. Supervisors and selection committee members are provided with training to ensure that the hiring process is handled fairly and the best candidates are selected for employment. She noted that we continue to use assessment testing and have recently been utilizing Leadership Assessment for our director and above positions. Ms. Hofer noted that the HR department continues to focus on new employee orientation, development days, training, wellness and compliance activities.

CONSENT AGENDA ITEMS

It was moved by Mr. McCracken and seconded by Ms. Goetz to approve the consent agenda, as presented.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes” – Ms. Goetz, Mr. Hunt, Ms. Stevenson, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – November 29, 2021 Audit Finance Committee Meeting; December 9, 2021 Closed Session Minutes Committee Meeting; and December 9, 2021 Board Meeting.

Approval of Bills - $1,536,812.39

Education Fund - $985,698.24; Operations & Maintenance Fund - $173,691.65; Operations & maintenance (Restricted Fund) - $13,515.86; Auxiliary Fund - $75,163.33; Restricted Fund - $228,682.62; Audit Fund - $12,500.00; Liability, Protection & Settlement Fund - $47,537.27; and Grants, Loans, and Scholarships - $23.42.

Treasurer’s Report

Personnel

Approved stipends for pay periods ending December 4, 2021 & Part-time Faculty and Staff Appointments December 2021.

PRESIDENT’S REPORT

Dr. Corcoran reported that last Friday’s all-staff session and development day activities turned out just fine. Feedback from attendees was positive. He expressed special thanks to Dr. Patrice Hess for coordinating the day’s program on our behalf. Dr. Corcoran thanked all of the contributors to the discussion on the Covid 19 Protocol, especially, those who have demonstrated their patience and professionalism when explaining what is involved with adherence. Dr. Corcoran noted that as conditions have changed along with directives from the governor’s office, health department and CDC, so have we. Dr. Corcoran informed that the college’s administrative team has been very transparent on this matter and he is proud of them. Dr. Corcoran reported that Jill Guynn, Illinois Extension director and huge supporter of IVCC, will be retiring at the end of January and he wanted to be sure to recognize her for recommending that the local Extension office be located on IVCC’s main campus in the first place. He added that the Illinois Extension-IVCC partnership has worked out well on many fronts, especially when one considers the roll that Jill and her colleagues played in helping IVCC to relaunch our Agriculture program. Dr. Corcoran thanked Jill for a job well done and wished her nothing but the best as she retires. He noted that athletic director Cory Tomasson recently reported that fall semester GPAs for our student athletes were 2.83 for men’s sports and 3.21 for women’s sports. The overall Athletics Department GPA was 3.01. Dr. Corcoran extended congratulations to our coaches, staff and student athletes on a job well done. Dr. Corcoran informed that on behalf of Fran Brolley and his staff, thanks in part to tremendous support from our board of trustees and attorney Walt Zukowski, the Foundation’s 2021 Annual Appeal raised a record $44,205 from 133 donors as of Wednesday. Dr. Corcoran reported that despite all the challenges we have faced this past year pertaining to the pandemic, enrollments continue moving in the right direction.  Fall semester headcount ended up increasing by about 4 percent and credit hours ended the term down only about 2 percent. He added that intercession enrollments yielded 158 credit hours from 65 duplicated students. Dr. Corcoran announced that our 2022 Commencement speaker will be Dr. Holly Novak, a cardiologist affiliated with multiple hospitals in the Springfield area. She graduated from IVCC in 1974 and was one of the first students to attend Southern Illinois University’s School of Medicine. A philanthropist, Dr. Novak is among the IVCC Foundation’s leading benefactors. Dr. Corcoran noted that now that Dr. Gary Roberts has had a chance to settle in as our new academic VP, he thought it would be a good time to explore his comfort level with our tentative plans for moving the May 14, 2022 Commencement outdoors and was delighted with his positive response. Coincidentally, Lake Michigan College had their commencement outdoors last spring and everything went very well. Dr. Corcoran added that we are good to go: mark your calendars for a very special event in IVCC’s 98-year history to begin at 1:30 p.m. on May 14 with Dr. Holly Novak as our distinguished keynote speaker.

COMMITTEE REPORTS

Mr. Solon noted that the minutes of the Audit Finance Committee meeting on November 29 and the Closed Session Minutes Committee meeting on December 9 minutes are in the Board book.

PROPOSAL RESULTS – LEARNING MANAGEMENT SYSTEM (LMS)

It was moved by Ms. Goetz and seconded by Dr. Rebholz to approve the authorization to license Brightspace by Desire2Learn for a three-year contract starting 2022 through 2025, as presented.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes” – Ms. Goetz, Mr. Hunt, Mr. McCracken, Ms. Stevenson, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried.

APPROVAL – BASIC MANUFACTURING, INTERMEDIATE MANUFACTURING, AND ADVANCED MANUFACTURING CERTIFICATES

It was moved by Ms. Goetz and seconded by Dr. Boyles to approve the Basic Manufacturing, Intermediate Manufacturing, and Advanced Manufacturing Certificates, as presented. .Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes” – Ms. Goetz, Mr. Hunt, Mr. McCracken, Ms. Stevenson, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried

APPROVAL – EARLY CHILDHOOD EDUCATION (ECE) LICENSURE ENDORSEMENT CERTIFICATE

It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve the Early Childhood Education Licensure Endorsement Certificate, as presented.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes” – Ms. Goetz, Mr. Hunt, Mr. McCracken, Ms. Stevenson, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried.

PURCHASE REQUEST – BATTERY BACKUP SYSTEM (UPS SYSTEM)

It was moved by Ms. Goetz, seconded by Ms. Stevenson to approve the purchase of up to eight Eaton 9PX3000RT-L systems at a cost not to exceed $42,479.92.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes” – Ms. Goetz, Mr. Hunt, Mr. McCracken, Ms. Stevenson, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried.

APPROVAL – AGREEMENT WITH ILLINOIS VALLEY YMCA FOR CHILD ACTIVITY CENTER

It was moved by Mr. McCracken and seconded by Mr. Hunt to approve the contractual agreement with the Illinois Valley YMCA for a Child Activity Center to be located on the College’s campus.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes” – Ms. Goetz, Mr. Hunt, Mr. McCracken, Ms. Stevenson, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried. Dr. Boyles thanked everyone involved in the proposed Child Activity Center on campus and for seeing the need and meeting our students where they are. She noted that the on-campus Child Activity Center would greatly assist a number of students obtaining their educational goals.

SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES

It was moved by Ms. Goetz and seconded by Ms. Stevenson to approve the release of closed session minutes from August 30, 2021 and September 2, 2021, as presented.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes” – Ms. Goetz, Mr. Hunt, Mr. McCracken, Ms. Stevenson, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried.

FACULTY APPOINTMENT – AGRICULTURE INSTRUCTOR

There was no action taken on this item.

ITEMS FOR INFORMATION

Mr. Solon pointed out the information items on pages 49-60 of the Board book.

TRUSTEE COMMENT

Ms. Goetz shared with Board members handouts from the November ICCTA meeting which she attended. Ms. Goetz noted that it was great to see the addition of Dr. Carlson on campus and  working with us.

CLOSED SESSION

Mr. Solon requested a motion and a roll call vote at 6:01 p.m. to enter into a closed session to discuss: 1) complaint lodged against an official or employee of the public body; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 3) collective negotiations; 4) security procedures, school building safety and security; and 5) closed session minutes.  Motion made by Dr. Boyles and seconded by Mr. McCracken to enter into a closed session.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes”– Ms. Goetz, Mr. Hunt, Mr. McCracken, Ms. Stevenson, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried. After a brief break the Board entered closed session at 6:10 p.m.

Motion made by Dr. Boyles and seconded by Mr. McCracken to return to the regular meeting.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes”– Ms. Goetz, Mr. Hunt, Mr. McCracken, Ms. Stevenson, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried. The regular meeting resumed at 6:32 p.m.

REQUEST FROM EMPLOYEE – TEMPORARY REASSISGNMENT FROM FULL-TIME TO PART-TIME POSITION

Motion made by Ms. Goetz and seconded by Mr. Hunt to accept the agreement with Ms. Angela Dunlap, Tutoring Coordinator, as presented.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes”– Ms. Goetz, Mr. Hunt, Mr. McCracken, Ms. Stevenson, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried.

CLOSED SESSION MINUTES

It was moved by Ms. Stevenson  and seconded by Mr. McCracken to approve and retain the closed session minutes of the December 9, 2021 Board meeting and the Closed Session Minutes Committee meeting.

Student Advisory Vote: – “Aye” – Ms. Miranda.  Roll Call Vote: “Ayes”– Ms. Goetz, Mr. Hunt, Mr. McCracken, Ms. Stevenson, Dr. Rebholz, Dr. Boyles and Mr. Solon.  “Nay” – none.  Motion carried.

OTHER

None

ADJOURNMENT

Mr. Solon declared the meeting adjourned at 6:35 p.m.