August 18, 2022 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 5:30 p.m. on Thursday, August 18, 2022 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Everett J. Solon, Chair

Jay K. McCracken, Vice Chair (left at 6:15 p.m.)

Angela M. Stevenson, Secretary

Amy L. Boyles

Jane E. Goetz

William F. Hunt

Members Virtually Present

Austin F. Dille, Student Trustee

Members Telephonically Present

Members Absent

Maureen O. Rebholz

Others Physically Present

Jerry Corcoran, President

Matthew Seaton, Vice President for Business Services & Finance

Gary Roberts, Vice President for Academic Affairs

Mark Grzybowski, Vice President for Student Services

Bonnie Campbell, Associate Vice President for Academic Affairs

Mary Beth Herron, Director of Human Resources

Leslie Hofer, Director of Human Resources      

Walt Zukowski, Attorney

Others Virtually Present

PUBLIC HEARING

This being the time and place published for a Public hearing regarding the FY2023 budget, Board Chair Everett Solon called for questions and/or comments from the audience. Since there were no questions and/or comments, Mr. Solon called for a motion to close the Public Hearing. It was moved by Ms. Stevenson and seconded by Mr. Hunt to close the Public Hearing.

Student Advisor Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  Motion carried.

Mr. Solon informed of the following: Provisions within Section 7(e) of the Open Meetings Act, allowing for Board meetings to be virtual and without requiring the physical presence of a quorum of the members, continue to apply to our Board meetings due to (a) Governor Pritzker’s most recent disaster proclamation; and (b) my determination that in-person meetings are not practical or prudent (for all board members and members of the public) because of the disaster. It is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video. Anyone joining the meeting virtually, please mute until you are ready to speak.

APPROVAL OF AGENDA

It was moved by Mr. McCracken and seconded by Dr. Boyles to approve the agenda.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Ms. Goetz and seconded by Mr. Hunt to approve the consent agenda, as presented.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – July 14, 2022 Audit Finance Committee Meeting and July 14, 2022 Board Meeting.

Approval of Bills - $2,611,434.62

Education Fund - $1,065,456.17; Operations & Maintenance Fund - $77,598.66; Operations & Maintenance (Restricted Fund) - $157,000.00; Auxiliary Fund - $65,350.87; Restricted Fund - $1,079,560.41; and Liability, Protection & Settlement Fund - $166,468.51.

Treasurer’s Report

Personnel

Approved stipends for pay periods ending July 2, 2022; July 16, 2022; July 30, 2022 & Part-time Faculty and Staff Appointments July 2022.

Purchase Requests – Approved the following:

• Purchase of an estimated $50,000 in fuel for the Truck Driver Training Program using WEX, Inc. fuel cards.

Purchase through consortia: 1) Janitorial supplies from Home Depot Pro at an estimated annual cost of $35,000 through the Illinois Public Higher Education Cooperative (IPHEC); and 2) Elevator maintenance services from ThyssenKrupp Elevator Corporation, Peoria, Illinois through National Joint Powers Alliance (NJPA) for an annual cost of $31,531.56.

PRESIDENT’S REPORT

Dr. Corcoran reported that last month he stated that several of our administrators and he were looking forward to attending the NECA-IBEW Joint Apprenticeship graduation ceremony on August 12 because of the 28 graduates who have finished their apprenticeship requirement and would also be receiving their associate of applied science degrees; however, he was wrong. Instead, because of Covid, the ceremony was not held for a while so Dr. Shane Lange and he were happy to award 73 AAS diplomas to IVCC graduates. Dr. Corcoran noted that this is a great program and he is so proud of its long history of success. He informed that we had a good turnout for the LPN Pinning ceremony held on July 21^st in the Dr. Mary Margret Weeg Cultural Centre. Feedback from everyone very positive. Anna Bruch, our interim director of nursing is doing a fine job of working with our nursing faculty and staff. Dr. Corcoran offered kudos to Bonnie Campbell and Dr. Gary Roberts for the role they play behind the scene to make so many good things happening in the Academic Affairs division right now. Dr. Corcoran thanked Dr. Patrice Hess and her colleagues who played a role in planning and participating in college all-staff activities on August 11. He commented that everyone did an excellent job and he honestly thought it was the best one he had the pleasure of attending in his entire career. Dr. Corcoran extended thanks as well to Mark Grzybowski and so many of his Student Services team members who revamped our pre-Covid New Student Convocation Program into what we have now calling Welcome Week. He noted that our students finished up on Friday knowing more about traversing the campus, using technology, the role of our student government association, local and community resources, and what we mean when we say Connect to Complete. Thus, Monday morning just about every student was well prepared for the first day of classes. Feedback on that day’s activities was all positive. Dr. Corcoran extended kudos to the Dr. Seaton’s Business Service division for having so many facility-enhancements ready to go for the first week of classes: our new-and-improved plan for using the fitness center, childcare  services just a few steps down the hall in our Peter Miller Community Technology Center, a top-notch food service arrangement with Arbor Food Management (again, the best he had seen here in 32 years!), new classroom furniture, wayfinding signage, laptops for faculty, upgrading our student lab computers and our network capabilities. Dr. Corcoran noted that a lot of people have worked very hard and he was proud of every one of them. Which brought Dr. Corcoran to his last point. When Rahm Emanuel, mayor of Chicago for eight years, gave notice of his plan to not run for a third term he said “being the mayor of Chicago is the job of a lifetime, but not a job for a lifetime.”  Dr. Corcoran noted that as he said at last week’s all-staff session and again on Tuesday morning, we now have great people in key areas of the College including vice presidents, deans, directors, wonderful support staff and fantastic faculty. Dr. Corcoran commented that every employee plays a role in student success. He felt pretty confident when saying the five goals we set for this year will be achieved. IVCC is in good shape right now so he will have on next month’s board meeting agenda his official notice of retirement effective at the end of the fiscal year. And over the next 10 months Dr. Corcoran pledged that he will do everything he can to work closely with Dr. James Carlson and our Board to make sure that the transition to a new president will be smooth and seamless.

COMMITTEE REPORTS

Mr. McCracken, Chair of the Audit Finance Committee noted that the minutes from the July 14, 2022 Audit Finance Committee meeting are in the Board book.

FY2023 BUDGET

It was moved by Mr. McCracken and seconded by Dr. Boyles to approve the FY2023 Tentative Budget, as presented and authorize publication of the Notice of Public Hearing.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

FACULTY APPOINTMENT – DR. CAMDEN PARKS, CHEMISTRY INSTRUCTOR

It was moved by Ms. Stevenson and seconded by Mr. Hunt to approve the appointment of Dr. Camden Parks as Chemistry Instructor effective August 11, 2022 at Step G-7, an annualized salary of $66,693.00 on the 2022/2023 faculty salary schedule.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

STAFF APPOINTMENT – MIGUEL HERMOSILLO, INTERIM BURSAR

It was moved by Ms. Goetz and seconded by Mr. McCracken to approve the appointment of Miguel Hermosillo, with an annual salary of $50,336.00 effective August 2, 2022 until December 31, 2022.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

PURCHASE REQUEST – COURSEDOG

It was moved by Dr. Boyles and seconded by Ms. Goetz to approve the purchase of Coursedog for $110,550 for master scheduling.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

PURCHASE REQUEST – MICROSOFT SOFTWARE MAINTENANCE AND SUPPORT

It was moved by Ms. Stevenson and seconded by Ms. Goetz to approve the renewal of the Microsoft Software Maintenance and Support Agreement in the amount of $37,051.87 from CDW.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried

PURCHASE REQUEST – INTERACT COMMUNICATIONS AGREEMENT

It was moved by Mr. Hunt and seconded by Ms. Stevenson to approve the hiring of Interact Communications to conduct an 18-month marketing campaign for IVCC for $42,000, the cost to be covered by an ICCB Bridge Grant.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

REQUESTS FOR BID – AG PROGRAM

It was moved by Ms. Goetz and seconded by Mr. McCracken to approve the authorization to seek bids for capital equipment for the Agriculture Program of Inductively Coupled Plasma Optical Emission Spectrometer for an estimated cost of $64,000.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

It was moved by Ms. Goetz and seconded by Ms. Stevenson to approve the authorization to seek bids for capital equipment for the Agriculture Program of Handheld/Portable X-ray Fluorescence (XRF) Analyzer for an estimated cost of $30,000.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

REQUESTS FOR PROPOSALS – TEXTBOOK PURCHASING OUTSOURCE

It was moved by Dr. Boyles and seconded by Mr. Hunt to approve authorization to seek proposals for a Bookstore Textbook and Online Course Material Management Vendor.

Student Advisory Vote: “Aye” – Mr. Dille.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

APPROVAL – STAFF COMPENSATION ENHANCEMENTS

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve for full-time Administrative and Support Staff the following: (a) lessening paid leave increments to two (2) hours; (b) offer the opportunity for remote work options of four (4) non-accruing remote days per fiscal year provided that the staff member’s work can be successfully completed off-campus; and (c) Administrative Procedure for the Retirement Planning Program, as presented.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried. Dr. Boyles offered kudos to Ms. Hofer and her team for forward-thinking and moving in this direction to acquire and retain staff.

FACULTY APPOINTMENT – SARA LEGRENZI, NURSING INSTRUCTOR

It was moved by Ms. Stevenson and seconded by Dr. Boyles to approve the appointment of Sara Legrenzi as Nursing Instructor effective August 29, 2022 at Step A-5, an annualized salary of $49,486.00 on the 2022/2023 faculty salary schedule.

Student Advisory Vote: “Aye” – Mr. Dille. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried. Ms. Legrenzi was present at the meeting and was welcomed and congratulated by the Board on her appointment.

ITEMS FOR INFORMATION

Mr. Solon pointed out the information items on pages 52-65 of the Board book.

TRUSTEE COMMENT

None

CLOSED SESSION

Mr. Solon requested a motion and a roll call vote at 5:48 p.m. to enter into a closed session to discuss: 1) complaint lodged against an official or employee of the public body; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 3) pending litigation; 4) security procedures, school building safety and security; and 5) closed session minutes.  Motion made by Mr. Hunt and seconded by Ms. Stevenson to enter into a closed session.

Student Advisory Vote: – “Aye” – Mr. Dille.   Roll Call Vote: “Ayes”– Ms. Stevenson, Mr. McCracken, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried. The Board immediately entered closed session at 5:50 p.m.

Motion made by Ms. Stevenson and seconded by Mr. Hunt to return to the regular meeting.

Student Advisory Vote: – “Aye” – Mr. Dille.  Roll Call Vote: “Ayes”–   Ms. Stevenson, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried. The regular meeting resumed at 6:45 p.m.

CLOSED SESSION MINUTES

It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve and retain the closed session minutes of the July 14, 2022 Board meeting.

Student Advisory Vote: “Aye” – Mr. Dille.  Roll Call Vote: “Ayes”– Ms. Stevenson, Dr. Boyles, Ms. Goetz, Mr. Hunt and Mr. Solon.  “Nay” – none.  Motion carried.

OTHER

Ms. Goetz shared the agenda for the ICCTA meeting on September 9 and 10 in Springfield that she plans to attend. Ms. Stevenson commented that the amount of grant work at the college is impressive. The Board extended kudos and congratulations to Ms. Hofer on her retirement and thanked her for her service to the college.

ADJOURNMENT

Mr. Solon declared the meeting adjourned at 6:55 p.m.