January 14, 2021 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, January 14, 2021 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair

Everett J. Solon, Vice Chair

Angela M. Stevenson, Secretary

Members Virtually Present

Amy L. Boyles

David O. Mallery

Jay K. McCracken (entered at 7:20 p.m.)

Maureen O. Rebholz

Naomi Ochuba, Student Trustee

Members Telephonically Present

Members Absent

Others Physically Present

Jerry Corcoran, President

Chris Dunlap, Director of Information Technology Services

Walt Zukowski, Attorney

Others Virtually Present

Cheryl Roelfsema, Vice President for Business Services & Finance

Deborah Anderson, Vice President for Academic Affairs

Bonnie Campbell, Associate Vice President for Academic Affairs

Shane Lange, Dean of Workforce Development

Ms. Goetz informed of a couple of items:  1) The provisions related to the Open Meetings Act allowing for Board meetings to be virtual continue due to Governor Pritzker’s most recent disaster proclamation and 2) it is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the agenda, as presented.

Student Advisory Vote:  – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Dr. Rebholz to approve the consent agenda, as presented.

Student Advisory Vote:  – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – December 10, 2020 Planning Committee Meeting and December 10, 2020 Board Meeting.

Approval of Bills - $1,078,176.60

Education Fund - $730,673.52; Operations & Maintenance Fund - $55,862.10; Auxiliary Fund - $92,485.14; Restricted Fund - $14,732.32; Audit - $2,500.00; Liability, Protection & Settlement Fund - $181,918.52; and Grants, Loans & Scholarships - $5.00.

Treasurer’s Report

Personnel

Approved stipends for pay periods ending December 5, 2020 and December 19, 2020 & Part-time Faculty and Staff Appointments of December 2020.

COMMITTEE REPORTS

Ms. Goetz noted that the Planning Committee minutes from the December 10, 2020 meeting are in the Board book.

PRESIDENT’S REPORT

Dr. Corcoran reported that Judy Day and he had a delightful visit this week with Naomi Ochuba, our new student trustee, to help her get up to speed on everything pertaining to Board operations; there is no doubt that she will do a fine job. Dr. Corcoran noted that Naomi will be finishing her work at IVCC in the spring and will therefore serve an important role at our May 22 commencement. He welcomed Naomi again and thanked her for her willingness to serve. Dr. Corcoran informed that yesterday’s Spring 2021 Development Day activity turned out just fine. One theme that came up repeatedly was everyone’s happy to have 2020, and all the challenges that came our way, behind us. Dr. Corcoran expressed kudos to Dr. Patrice Hess, her staff and the faculty members responsible for putting together such a nice program. He offered special thanks to Mark Grzybowski and Amanda Cook Fesperman – Diversity, Equity and Inclusion Committee co-chairs – for connecting us with Paul Gorski and Marceline Dubose who were helpful in guiding us on the process of developing a DEI plan for the college. Dr. Corcoran thanked everyone who took the time to complete the Association of Community College Trustees’ DEI Checklist and Implementation Guide for Community College Boards. Dr. Corcoran reported that at the end of December, Cory Tomasson and Mark Grzybowski were proud to announce that our overall fall GPA for athletics was 3.09. He noted that Naomi was happy to hear that for the women’s basketball team, of which she is a member, the team’s GPA was 3.19. Dr. Corcoran extended congratulations to our AD, coaches and staff on a job well done.

Dr. Corcoran thanked Julie Kerestes and her staff at the LaSalle County Health Department for being so responsive to everyone’s needs during the pandemic. He added that he especially appreciated her review and feedback on IVCC’s Operations and Safety Plan at the COVID-19 website. Dr. Corcoran informed that the new Illinois Valley Career Guide 2021-22 edition looks great and will be going to print soon. He offered kudos to Bonnie Campbell and Dwayne Mentgen of the Starved Rock Associates for Vocational and Technical Education for their leadership on this excellent resource. Dr. Corcoran added that the timing for this publication is perfect because Bonnie and her team have shared it with our Regional Manufacturing Academy partners at ICC, LLCC, and Spoon River as we pursue DCEO funding for our grant proposal. Dr. Corcoran noted that he could not say enough good things about how Scott Curley, Casey Wood and his G4S coworkers, and the Oglesby Police did such a wonderful job of handling the very unfortunate incident that occurred on December 29. Dr. Corcoran informed that no college students or employees were in harm’s way because of these good people. He noted that today is the first day of classes for the spring term and although we are down like almost everyone else and below budget, there is still a chance to make up significant ground when one looks at the lineup of courses being offered in the second-eight weeks: CNA, phlebotomy, medical assisting, criminal law, business, keyboard, wellness, psychology, Spanish, THM, forklift operations and welding. Dr. Corcoran informed that Judy and he received a thoughtful note in the mail today from our friend Dr. Steve Wrobleski, LaSalle-Peru High School Superintendent, regarding Fran Brolley’s press release on the recently created IVCC Foundation scholarship created for LP students by the Richards family in memory of former IVCC librarian Melva Richards. Dr. Corcoran ended his report by reading the note from Dr. Wrobleski, “This is another example of the amazing relationship between the college and high school. I have no doubt Mrs. Richards helped me find a book at some point during my time as a student at IVCC.”

APPROVAL OF CERTIFICATE: CRIMINOLOGY

It was moved by Ms. Stevenson and seconded by Mr. Solon to approve the Certificate in Criminology, as presented.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes”– Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

APPROVAL OF CERTIFICATE: SOCIAL JUSTICE

It was moved by Ms. Stevenson and seconded by Dr. Rebholz to approve the Certificate in Social Justice, as presented.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

APPROVAL OF CERTIFICATE: FORENSIC SCIENCE

It was moved by Ms. Stevenson and seconded by Dr. Boyles to approve the Certificate in Forensic Science, as presented. Dr. Anderson advised that the three criminal justice certificates offer stackable credentials and the classes would be taught by current IVCC faculty.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

BID RESULTS – MULTI-STAGE WELDERS

It was moved by Mr. Solon and seconded by Dr. Rebholz to accept the bid from Airgas USA, LLC as the lowest, most responsible bid for 20 ESAB Rebel™ 285ic multi-stage welders in the amount of $59,872.80.

Student Advisory Vote:  – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes”– Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

BLACKBOARD LICENSE RENEWAL

It was moved by Ms. Stevenson and seconded by Dr. Rebholz to approve the two-year contract with Blackboard for FY22 at $56,072.95 (after a credit of $7,548.38) and FY23 at $57,351.00, as presented.

Student Advisory Vote:  – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes”– Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

TRUCK LEASE EXTENSION

It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve the extension of the existing contract for two (2) Volvo trucks with Central Truck Leasing for one (1) additional year ending May 1, 2022 in the amount of $44,631.60, as presented.

Student Advisory Vote:  – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes”– Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

CENTRAL ILLINOIS MANUFACTURING ACADEMY

It was moved by Dr. Boyles and seconded by Mr. Mallery to authorize Dr. Jerry Corcoran to sign the Memorandum of Agreement for the Central Illinois Manufacturing Academy, as presented. Dr. Corcoran noted that the academy would provide shared curriculum, data collection, instructional materials including online training software, apprenticeships, common instructional training and part-time faculty. He added that the academy would benefit traditional students and nontraditional students upgrading their skills and employers in need of worker training.  Dr. Lange confirmed that the IVCC welding program would continue to be offered at our site. He noted that part of the updates would be to our fabrication equipment and we are looking to have a fabrication certificate in place as well.

Student Advisory Vote:  – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes”– Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

APPROVAL OF EMERGENCY UNDERGOUND PIPE REPAIRS

It was moved by Dr. Rebholz and seconded by Ms. Stevenson to approve the emergency underground pipe repairs completed by John’s Service and Sales, Inc., in the amount of $37,811.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

FACULTY APPOINTMENT – THERESA MOLLN, WELDING INSTRUCTOR

It was moved by Mr. Mallery and seconded by Ms. Stevenson to approve the appointment of Theresa Molln as Welding Instructor at Step A-3, an annualized salary of $46,387 prorated January 13 through May 22, 2021 on the 2020/2021 faculty salary schedule.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

Ms. Molln was present virtually and was welcomed and congratulated by the Board.

FACULTY RESIGNATION – KATHRYN SEEBRUCK, AGRICULTURE INSTRUCTOR

It was moved by Mr. Solon and seconded by Dr. Boyles to accept with regret the resignation of Kathryn Seebruck, Agriculture Instructor effective May 22, 2021.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

FACULTY RETIREMENT – PAMELA MAMMANO, NURSING INSTRUCTOR

It was moved by Dr. Rebholz and seconded by Dr. Boyles to accept with regret the retirement of Pamela Mammano, Nursing Instructor effective August 14, 2021.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

Dr. Rebholz commented that Ms. Mammano has been a tremendous instructor for the IVCC nursing program.

STAFF RETIREMENT – CHERYL ROELFSEMA, VICE PRESIDENT FOR BUSINESS SERVICES & FINANCE/TREASURER

It was moved by Mr. Solon and seconded by Ms. Stevenson to accept with regret the retirement of Cheryl Roelfsema, Vice President for Business Services and Finance/Treasurer, effective July 31, 2021.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

Mr. Mallery wished Ms. Roelfsema well in her retirement and thanked her for many years of service at IVCC. Ms. Goetz thanked Ms. Roelfsema and expressed appreciation for all that she has done for the college. Dr. Corcoran noted that he knows no other single person who has delivered more with impressive results than Ms. Roelfsema. He added that her dedication and business acumen are truly outstanding.

BOARD POLICIES

It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve the changes to the Board Policies: Alternative Credit - Policy 2.6; Chronic Communicable Diseases - Policy 2.8; and Required Placement Testing (Academic Placement) - Policy 2.22, as presented.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

TRUSTEE COMMENT

Ms. Goetz thanked Scott Curley and the G4S team for their amazing work involving the campus incident in December.

Mr. Solon offered kudos to Bonnie Campbell and her team on the fine job in preparing the updated Career Guide. Ms. Campbell noted that the guide would be available in print soon and also on the college website.

CLOSED SESSION

Ms. Goetz requested a motion and a roll call vote at 7:10 p.m. to enter into a closed session to discuss: 1) pending or imminent litigation; 2) security procedures, school building safety and security; 3) complaint lodged against an official or employee of the public body; 4) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 5) collective negotiations; and 6) closed session minutes.  Motion made by Ms. Stevenson and seconded by Mr. Solon to enter into a closed session.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried. The Board entered closed session at 7:15 p.m.

Motion made by Mr. Solon and seconded by Ms. Stevenson to return to the regular meeting.

Student Advisory Vote:   – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” –  Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried. The regular meeting resumed at 7:37 p.m.

ADDITIONAL DATA BREACH NOTIFICATION AND MONITORING SERVICES

Motion made by Dr. Boyles and seconded by Dr. Rebholz to approve entering into an engagement with Kroll for additional data breach services at a cost of $68,000.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.

CLOSED SESSION MINUTES

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve and retain the closed session minutes of December 10, 2020.

Student Advisory Vote: – “Aye” – Ms. Ochuba.  Roll Call Vote: “Ayes” – Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

OTHER

Ms. Goetz noted that IVCC spring classes began today and she extended best wishes to all for a great start to the semester.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:40 p.m.