October 8, 2020 Minutes of Regular Meeting
Members Physically Present
Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
Members Virtually Present
David O. Mallery
Jay K. McCracken
Maureen O. Rebholz
Manuel “Tony” Galindo, Student Trustee
Members Telephonically Present
Members Absent
Others Physically Present
Jerry Corcoran, President
Deborah Anderson, Vice President for Academic Affairs
Chris Dunlap, Director of Information Technology Services
Walt Zukowski, Attorney
Nasrina Bellel, Paul Simon Student Essay Award Recipient
Jon Looney, ICCTA President
Stephanie Spann, ICCTA Director of Finance
Kim Villanueva, ICCTA Director of Communication
Others Virtually Present
Cheryl Roelfsema, Vice President for Business Services & Finance
Mark Grzybowski, Vice President for Student Services
Bonnie Campbell, Associate Vice President for Academic Affairs
Ms. Goetz informed of the following: 1) The provisions related to the Open Meetings Act allowing for Board meetings to be virtual continue due to Governor Pritzker’s most recent disaster proclamation and 2) it is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video.
APPROVAL OF AGENDA
It was moved by Ms. Stevenson and seconded by Mr. Solon to approve the agenda, as
presented.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
RECOGNITION – NASRINA BELLEL
IVCC student Nasrina Bellel was honored for winning the Illinois Community College Trustees Association Paul Simon Student Essay Contest. Ms. Bellel read her essay “Hope Restored” to the Board. ICCTA President Jon Looney awarded Ms. Bellel with a certificate and a $500 check and commented that Ms. Bellel’s essay was a “story of hope restored.” He added that “you are the reason why colleges like IVCC exist.” Mr. Looney was accompanied by ICCTA Director of Finance, Stephanie Spann and Director of Communication, Kim Villanueva. Ms. Goetz thanked the ICCTA representatives “for so graciously honoring Ms. Bellel this evening. The presence of three of the top ICCTA official says so much about your commitment to community college students and the life-enhancing impact of our institutions.” Ms. Goetz addressed the honoree, Nasrina: “Your essay is representative of the experience of so many of our students. You came to IVCC in search of hope, direction and a promising future. You received all three from our talented and supportive faculty and staff. Thank you for sharing your beautifully moving and inspirational story.”
PUBLIC COMMENT
Tracy Lee, IFT Local 1810 President, informed that during the past month faculty have taken the initiative to renew conversation about shared governance on campus. Ms. Lee added that faculty recently attended an excellent development day and she thanked those members involved in hosting the sessions and Dr. Hess for facilitating the day’s activities. Ms. Lee noted that to clarify her letter last month to the Board, there is a concern among faculty with the top leadership of the college and it is long standing. A foremost concern is that there is an institutional shift away from shared governance and that valued practices are slowing being diminished. Time and again the faculty union has made attempts to address the situation without seeing any meaningful change. The faculty leadership requests renewed conversation on the implementation of shared responsibility and shared governance in a concrete way.
CAMPUS UPDATE – IVCC INSTITUTIONAL LEARNING OUTCOMES
Dr. Anderson presented the Institutional Learning Outcomes that represent the attitudes, skills and abilities that IVCC faculty believe our students should possess. Dr. Anderson informed that during the most recent site visit by the Higher Learning Commission, the college was asked to develop program outcomes for its Associate of Arts and Associate of Science degrees. The Commission explained that general education goals were not the same as program outcomes resulting from specific programs. She reported that the Teaching and Learning Committee worked on this project, creating and approving program outcomes for the two degrees during the 2018-2019 academic year. Dr. Anderson noted that faculty worked over the course of several in-services and development days to review and revise the learning outcomes for students completing programs at the college. The Institutional Learning Outcomes – Communication, Inquiry, Social Consciousness and Responsibility – were approved last spring by the Teaching and Learning Committee and this fall by the Strategic Leadership Planning Council.
Ms. Goetz noted that undertaking this project of the college’s Institutional Learning Outcomes was a tremendous amount of work and we appreciate all of the hours that went into it.
CONSENT AGENDA ITEMS
It was moved by Mr. Solon and seconded by Dr. Boyles to approve the consent agenda,
as presented.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
The following items were approved in the consent agenda:
Approval of Minutes – September 10, 2020 Board Meeting.
Approval of Bills - $2,265,069.88
Education Fund - $1,602,152.41; Operations & Maintenance Fund - $83,948.06; Operations
& Maintenance (Restricted Fund) - $322,868.05; Auxiliary Fund - $139,476.64; Restricted
Fund - $21,297.84; Liability, Protection & Settlement Fund - $93,746.45; and Grants,
Loans & Scholarships - $1,580.43.
Treasurer’s Report
Personnel
Approved stipends for pay periods ending August 29, 2020 and September 12, 2020 & Part-time Faculty and Staff Appointments of September 2020.
PRESIDENT’S REPORT
Dr. Corcoran reported that the agriculture center grand opening was terrific. He noted that Jane Goetz and Jay McCracken did a fine job of representing the interests of the board of trustees. Dr. Corcoran added that if you have not seen the video created by Matthew Klein and would like to please let us know – one word describes Matthew and his work: awesome. Dr. Corcoran informed that last Friday’s Giving Day Large Raffle Reboot raised over $900. He extended many thanks to our outstanding Community Relations & Development staff on a job well done. Janice Corrigan, Donna Swiskoski, Carey Burns, David Dodge and Fran Brolley never stop thinking of creative ways to raise money in support of the Foundation. Dr. Corcoran informed that Fran and his staff are working on a 21st Century Scholars Society virtual ceremony to highlight this year’s class of scholars and Society members. Dr. Corcoran thanked the Society members and our Foundation staff for their fine work. Dr. Corcoran noted that Fran’s annual update regarding Foundation activities is tentatively scheduled to be a campus update during next month’s board meeting to be held on November 12th. Dr. Corcoran thanked the Business Office staff for coordinating three days of health screening activities on campus – 153 people took advantage of the opportunity to check their health and, hopefully, get ahead of any surprises that may have come from the program. Dr. Corcoran noted that having the college become a member of the CCHC (Community College Health Consortium) several years ago was a good move and he is happy that we have a seat at the table with other members such as COD, McHenry, Triton, Waubonsee, Moraine Valley, Oakton and recently-added Sauk Valley. Dr. Corcoran added that Cheryl Roelfsema and Leslie Hofer do excellent work in this regard on our behalf. Dr. Corcoran reported that Cheryl and he had a nice visit with Oglesby Mayor Dominick Rivara last week where the mayor reiterated his intent to work with his team on preparing a proposal for IVCC Board Facilities Committee consideration that would involve the city providing electricity to any development taking place on the south end of the campus, including a possible solar energy-generating facility for training purposes, as well as possibly having the city provide electricity to the main campus in order to save the college money. Dr. Corcoran advised that for right now, all we need to do is wait and see what is brought forward by the mayor and his team. Dr. Corcoran informed that last week SIU’s new chancellor, provost, director of admissions and assistant director of transfer services met virtually with Quintin Overocker, Aseret Loveland, Mark Grzybowski and him regarding some new and very attractive options for IVCC students to consider that would be a benefit and substantial cost-savings for students wishing to transfer to SIU after IVCC in a “3 + 1” arrangement. He added that what would make this partnership unique is the student’s third year in pursuit of a four-year degree would pay IVCC tuition on route to their 4th year in pursuit of bachelor’s degree. Dr. Corcoran advised to stay tuned for more to follow on that. Dr. Corcoran reported that the Association of Community College Trustees recently put out a publication entitled Diversity, Equity & Inclusion (2020): A Checklist and Implementation Guide for Community College Boards which we are hoping can be the focus of review by the college’s Diversity, Equity and Inclusion Committee under the auspices of the Strategic Leadership and Planning Council. He added that our DEI committee co-chairs are Amanda Cooke Fesperman and Mark Grzybowski. Dr. Corcoran noted that a well-worded memo from Mark that lays out a solid plan for moving forward on this initiative has been shared with everyone for information purposes only and no action by the Board is necessary at this point. Dr. Corcoran noted that in the same way as our strategic plan received input from the Board byway of the Planning Committee, we hope that the Planning Committee will again speak on behalf of the BOT with DEI so that we create an equity-minded board and institution, monitor and evaluate college progress on equity goals, and annually evaluate board leadership, effectiveness and continuous improvement.
RESOLUTION, AUTHORIZING PREPARATION OF 2020 TAX LEVY
It was moved by Mr. Solon and seconded by Mr. McCracken to authorize Dr. Jerry Corcoran
to begin preparing the 2020 tax levy.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
PROTECTION, HEALTH AND SAFETY PROJECTS FOR TAX YEAR 2020
It was moved by Ms. Stevenson and seconded by Dr. Boyles to approve the two Protection,
Health, and Safety projects as presented for a cost of $839,009 and authorize the
administration to include $839,009 in the tax year 2020 levy.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried
FARM LEASE RENEWAL 2021
It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the lease with
Luke Holly at $308.25 per acre on 146 acres for an annual lease payment of $45,004.50
for 2021.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
TRiO MATCH FUNDS
It was moved by Mr. Solon and seconded by Dr. Rebholz to approve the annual $10,000
transfer from the Education Fund (Fund 01) to Restricted Funds (Fund 06) for the Student
Support Services (TRiO) grant for FY2021.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
HIGH DEDUCTIBLE HEALTH PLAN/HEALTH SAVINGS ACCOUNTS
Motion made by Dr. Boyles and seconded by Ms. Stevenson to authorize contribution
to Employee Health Savings Plans for employees electing the High Deductible Health
Plan beginning January 1, 2021, as presented
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
Motion made by Ms. Stevenson and seconded by Mr. Galindo to authorize contribution
to Employee Health Reimbursement Accounts for employees electing the High Deductible
Health Plan beginning January 1, 2021, as presented
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
457(b) DEFERRED COMPENSATION PLAN REVISION
It was moved by Mr. Solon and seconded by Mr. McCracken to approve the revision of
the College’s 457(b) Deferred Compensation Plan to allow for employees to participate
in the SURS 457(b) Deferred Compensation Plan.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
APPROVAL OF CERTIFICATE – ADVANCED DENTAL OFFICE MANAGEMENT
It was moved by Ms. Stevenson and seconded by Dr. Rebholz to approve the Certificate
in Advanced Dental Office Management, as presented.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
FACULTY RETIREMENT – DEBORAH J. PUMO, NURSING INSTRUCTOR
It was moved by Mr. McCracken and seconded by Dr. Rebholz to accept with regret the
retirement of Dr. Deborah J. Pumo, Nursing Instructor, effective December 31, 2020.
Dr. Rebholz noted that over the years many nursing students have commented that Dr.
Pumo is an exceptional instructor and how well that she prepared them for the difficult
job of being critical care nurses.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
COLLEGE CALENDARS FOR FALL 2021, SPRING 2022, SUMMER 2022, FALLL 2022, SPRING 2023 & SUMMER 2023
It was moved by Ms. Stevenson and seconded by Dr. Rebholz to approve the college calendars
as presented for the following semesters: Fall 2021, Spring 2022, Summer 2022, Fall
2022, Spring 2023 and Summer 2023.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
TRUSTEE COMMENT
Ms. Goetz thanked the ICCTA representatives – Jon, Stephanie and Kim – for their presence
at the meeting this evening. Ms. Goetz noted that she has had the opportunity to
work with them and knows of their dedicated service to community colleges.
CLOSED SESSION
Ms. Goetz requested a motion and a roll call vote at 7:15 p.m. to enter into a closed
session to discuss: 1) imminent or pending litigation; 2) complaint lodged against
an official or employee of the public body; 3) the appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body; and
4) closed session minutes. Motion made by Ms. Stevenson and seconded by Mr. Solon
to enter into a closed session.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried. After a brief break, the Board entered closed session
at 7:20 p.m.
Motion made by Ms. Stevenson and seconded by Dr. Boyles to return to the regular meeting.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried. The regular meeting resumed at 7:50 p.m.
DATA BREACH NOTIFICATION AND MONTORING SERVICES
It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve entering into
an engagement with Kroll for data breach services at a cost of $259,157.93.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
CLOSED SESSION MINUTES
It was moved by Ms. Stevenson and seconded by Dr. Rebholz to approve and retain the
closed session minutes of September 10, 2020.
Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Mr. Solon,
Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.
“Nay” – none. Motion carried.
OTHER
None
ADJOURNMENT
Ms. Goetz declared the meeting adjourned at 7:52 p.m.