March 12, 2020 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, March 12, 2020 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
Jay K. McCracken
David O. Mallery
Maureen O. Rebholz
Matthew H. Klein, Student Trustee

Members Absent:

Members Telephonically Present:

Others Physically Present:
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Mark Grzybowski, Vice President for Student Services
Bonnie Campbell, Associate Vice President for Academic Affairs
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

Tracy Lee informed that AFT Local 1810 had asked for a Board agenda item for faculty updates. Dr. Corcoran declined the request and thought that input from the faculty should be directed to public comment. Ms. Lee noted that as a result the faculty voice will be heard more often in public comment and hopefully will be viewed as a voice heard rather than as a conflict.

CAMPUS UPDATE – FALL 2019 STUDENT DEMOGRAPIC REPORT

Mark Grzybowski presented the Fall 2019 Student Demographic Report. Mr. Grzybowski shared that the percentage measurements of enrollment status, gender, location of enrollment, permanent residence, ethnicity and reason for enrolling all remained relatively consistent when compared to those at the same point in time during recently completed Fall semesters. Mr. Grzybowski reported that the amount of full-time students enrolled at IVCC as of the Fall 2019 tenth day census date increased over Fall 2018 tenth day. He added that as of February 28, Spring 2020 enrollment figures have surpassed Spring 2019 enrollment figures. Also, noteworthy is the percentage share of total enrollment accounted for by students aged 18. These students accounted for 22 percent of IVCC’s total enrollments as of the tenth day Fall 2019. This figure represents a 1 percent increase from tenth day Fall 2018 and is reflective of a younger student body. Mr. Grzybowski noted that consistent with previous demographic reports is that many of our students continue to enroll with financial stressors. As of tenth day Fall 2019, 72 percent of all enrolled students who filed a FAFSA subsequently were awarded Pell or MAP Awards, which are both primarily income-based. Mr. McCracken thanked Mr. Grzybowski for an excellent report. Mr. McCracken inquired if there is data available of students starting with the Transfer Academy and the College and Career Start programs and then continuing on at IVCC. Mr. Mallery asked about the percentage of our students from the eastern part of the district. He recalled that it was 42 percent when we opened a satellite center and inquired what the measurement is at this time. Mr. Grzybowski noted that he would check for data regarding both questions and then make the information available.

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Dr. Rebholz to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – February 13, 2020 Board Meeting.

Approval of Bills - $2,785,033.32

Education Fund - $1,790,436.07; Operations & Maintenance Fund - $80,143.59; Operations & Maintenance (Restricted Fund) - $682,200.00; Auxiliary Fund - $165,362.62; Restricted Fund - $16,881.51; and Liability, Protection & Settlement Fund - $50,009.53.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending February 1, 2020 and February 15, 2020 and the Part-time Faculty and Staff Appointments of February 2020.

PRESIDENT’S REPORT

Dr. Corcoran reported that as the Board and our employees know, so much of what we hear and read about regarding the coronavirus is alarming and new ground for many of us, however, he wanted to make sure that everyone knows we will continue monitoring the situation closely and do everything we can to lessen the likelihood of it being spread throughout the IVCC district. Dr. Corcoran noted to that end, it is reassuring to know that our Facilities staff is on top of the situation and quietly engaged in deep-cleaning activities on a regular basis and our Academic Affairs division has a continuity of operations plan in place that supplements the college’s emergency response plan. Dr. Corcoran added that fortunately, the majority of our faculty are using Blackboard as a platform for delivering instruction--there is a Blackboard shell for all courses. He informed that Dr. Anderson and Dr. Hess will be reaching out to faculty to update those shells, and provide those new to Blackboard with some basic training and assistance. Dr. Corcoran noted that we have wonderful staff in our Center for Teaching, Learning and Assessment who are always available to work one-on-one with folks to get this accomplished. Dr. Corcoran informed that Eric Johnson, our excellent director of financial aid, recently reported that our default rate for 2017 loans is 8.9%, the best it has been in three years and lower than the 2016 state average (the 2017 state average is not published yet by the federal government). He noted that this is great news and a credit to our Financial Aid staff, including Eric and his predecessor Patty Williamson. Dr. Corcoran reported that this year’s Edible Car Contest was held on February 26 and thanks to a team led by Dorene Data it was another great success. Overall we had four high schools participate including LaSalle-Peru, St. Bede Academy, DePue and LaMoille; two junior high schools, Putnam County and Trinity Catholic Academy; and many IVCC students, faculty and staff. Dr. Corcoran thanked Dorene and extended special thanks to the local media for the great job they do every year of covering this event. Dr. Corcoran informed that last Friday we had our annual Career Expo on campus and the two people who deserve much credit for the event’s success are Susan Monroe, our career and technical programs recruitment specialist and dual credit/dual enrollment coordinator and Dwayne Mentgen, director of the Area Career Center and Starved Rock Associates for Vocational and Technical Education. Dr. Corcoran reported that we had 1009 students on campus from 16 schools: 3 high schools and 13 grade schools. He noted that there were 75 career sessions facilitated by 80 faculty, staff, students and outside presenters. Dr. Corcoran thanked the outside presenters from the fields of law enforcement, manufacturing, banking, marketing, health care, social services, and of course, our long-time friends from the Building and Construction Trades. He added that the Area Career Center reported that 30% of the students were exposed to a nontraditional career--the definition of a non-traditional career is one in which 25% or less of one gender make up employment in that career. Dr. Corcoran reported that professional development activities were provided for members of the faculty who did not participate in the Career Expo or who only participated for part of the day. Dr. Corcoran informed that activities included a review of safety protocols; an introduction to the work of the diversity, equity, and inclusion committee; and a presentation followed by discussion about mental health issues on campus. He added that thirty-two faculty attended at least one session; average attendance (prior to the final session which was scheduled after the Career Expo activities) was seven. Dr. Corcoran noted that he and Judy Day thought it might be a good idea to remind folks that Kishwaukee College will be hosting this year’s ICCTA NW Regional meeting on Wednesday, April 1st beginning at 5 p.m. Please let us know if you would like to attend and possibly carpool. Dr. Corcoran advised that with the number of cancellations across the district this event may be rescheduled and we will keep you updated. Dr. Corcoran thanked Paula and Leslie in HR as our annual employee recognition event will be held on Friday, April 17 with the social hour beginning at 4 p.m., and the presentation of awards beginning at 5:30 p.m.

APPROVAL – WELDING CERTIFICATES

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the Certificates in GMAW Intermediate Welding, GMAW Advanced Welding, SMAW Basic Welding, SMAW Intermediate Welding, and SMAW Advanced Welding, as presented. Motion passed by voice vote.

BID RESULTS – BUILDING F AHU & BUILDING J EXHAUST UPGRADES

It was moved by Mr. Mallery and seconded by Mr. Klein to accept the base bid and Alternate No. 2 from John’s Service & Sales, Inc., Oglesby, Illinois in the amount of $608,000 for the Building F Air Handling Unit and Building J Exhaust Upgrades. Motion passed by voice vote.

BID RESULTS – BUILDING G BLEACHER REPLACEMENT

It was moved by Dr. Boyles and seconded by Dr. Rebholz to accept the base bid and Alternate No. 2 from Carroll Seating Company, Elk Grove Village, Illinois in the amount of $267,750 for the Building G Bleacher Replacement. Motion passed by voice vote.

CENTRAL ILLINOIS POLICE MOBILE TRAINING UNIT (MTU) #7 AGREEMENT

It was moved by Mr. McCracken and seconded by Mr. Solon to approve the Central Illinois Police Training Center MTU #7 and Illinois Valley Community College agreement to establish an office for the MTU on the IVCC main campus to take effect June 1, 2020 through May 31, 2023, as presented. Motion passed by voice vote.

APPROVAL – CAREER AGREEMENT

It was moved by Ms. Stevenson and seconded by Dr. Rebholz to approve the CAREER Agreement, as presented. Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz directed attention to page 62 of the Board book on the outstanding IVCC Transfer Student Success. The report details how IVCC students perform academically after transferring to ISU and NIU. Ms. Goetz added that our students continue to excel academically after leaving IVCC and it is impressive. Kudos to everyone.

Mr. McCracken informed that the annual STEAM conference sponsored by LaMoille High School was held at IVCC this past Tuesday, March 10. Mr. McCracken noted that it was a wonderful event and thanked IVCC staff for being so very supportive and welcoming.

Ms. Goetz thanked the college for hosting the Master Gardener Educational Seminar in late February. The participants were most complimentary of IVCC.

CLOSED SESSION

Ms. Goetz requested a motion and a roll call vote at 7:00 p.m. to enter into a closed session to discuss: 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and 2) closed session minutes. Motion made by Ms. Stevenson and seconded by Dr. Boyles to enter into a closed session.

Student Advisory Vote: “Aye” – Mr. Klein. Roll Call Vote: “Ayes” – Mr. Solon, Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles, and Ms. Goetz. “Nay” – none. Motion carried. The Board immediately entered closed session at 7:01 p.m.

Motion made by Mr. Solon and seconded by Dr. Boyles to return to the regular meeting.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Dr. Boyles and seconded by Mr. McCracken to approve and retain the Closed Session minutes of the February 13, 2020 Closed Session Meeting. Motion passed by voice vote.

OTHER

Ms. Goetz pointed out the IVCC Board Self-Assessment for 2020 provided with the Board packet and noted that the Board Policy Manual is available online.
Ms. Goetz informed that the ICCTA meeting on March 12-14 has been cancelled.
Ms. Goetz reminded that Giving Day is April 2.
Dr. Corcoran pointed out the new winter photo of the college compliments of Matthew Klein and placed on the Board Room wall.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:33 p.m.