July 9, 2020 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, July 9, 2020 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair

Everett J. Solon, Vice Chair

Amy J. Boyles

David O. Mallery

Jay K. McCracken

Members Virtually Present

Angela M. Stevenson, Secretary

Manuel “Tony” Galindo, Student Trustee

Members Telephonically Present

Members Absent

Maureen O. Rebholz

Others Physically Present

Jerry Corcoran, President

Cheryl Roelfsema, Vice President for Business Services and Finance

Chris Dunlap, Director of Information Technology Services

Walt Zukowski, Attorney

Others Virtually Present

Mark Grzybowski, Vice President for Student Services

Ms. Goetz informed of a couple of items: 1) The provision for meetings to be conducted at a single location within the State with a quorum of members physically present at this location has been suspended through July 26, 2020 by Executive Order 2020-07 for in-person meeting requirements and 2) it is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Dr. Boyles and seconded by Mr. McCracken to approve the consent agenda, as presented.

Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Boyles, Mr. Solon and Ms. Goetz. “Nay” – none. Motion carried

The following items were approved in the consent agenda:

Approval of Minutes – June 11, 2020 Board Meeting

Approval of Bills - $1,544,147.92

Education Fund - $982,294.87; Operations & Maintenance Fund - $195,812.61; Operations & Maintenance (Restricted Fund) - $274,449.00; Auxiliary Fund - $30,566.75; Restricted Fund - $15,576.24; Liability, Protection & Settlement Fund - $44,4914.80; and Grants, Loans & Scholarships - $533.65.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending April 25, 2020; May 9, 2020; May 23, 2020; and June 6, 2020 & Part-time Faculty and Staff Appointments of June 2020.

Purchase Request

Authorized the purchase request for Illinois Community College Trustees Association (ICCTA) FY2021 annual dues in the amount of $11,550.

Security Services Contract Extension

Approved the security services contract with G4S Secure Solutions for one more year, ending June 30, 2021.

PRESIDENT’S REPORT

Dr. Corcoran recognized Dr. Shane Lange, dean of workforce development, on the fine job he did of leading a committee of administrators and faculty that discussed challenges, issues and concerns in readying the campus for the fall term, and solutions that are reasonable and support the health and well-being of students and employees. Dr. Corcoran noted that everyone who had something to say, was heard. Dr. Corcoran noted that one of the points that Dr. Lange emphasized to him a few days ago was the overwhelming support of our willingness to perform daily temperature checks on all students and employees, which is why we are going to buy three stand-alone units to do the job for us. No one will be admitted unless their temperature is below 100.4F. Dr. Corcoran reported that overall, most of the college’s fall semester classes will be distanced learning and blended except for career and technical programs, health professions, and science labs. He added that our larger classrooms will be utilized for classes to maintain social distancing. The Scriba Meeting Room (CTC 124/125) will be considered for classes as will the former Math Lab space (B-201). Our large lecture hall (D-225) and the Dr. Mary Margaret Weeg Cultural Centre may also be used for instruction. Dr. Corcoran noted that social-distancing guidelines of students and employees maintaining at least six feet from each other must be followed. He added that in areas where this is not possible, physical barriers such as Plexiglas walls will be installed to lessen the need for additional Personal Protective Equipment (PPE). Everyone is expected to adhere to the use of face coverings. Personnel working in individual office spaces may remove face coverings but should don them when leaving their individual office space. Dr. Corcoran reported that all of the points he just highlighted are in step with the ICCB’s recent 14-page report entitled Guidance for the Return to Campus for Illinois Community Colleges in Response to the COVID-19 Pandemic. Dr. Corcoran thanked the ICCB and the Return to Campus Committee for their fine work regarding this important matter. Dr. Corcoran informed that related to this point is the local and well-thought-out Athletic Department Return-to-Play Plan prepared by athletic director Cory Tomasson and others. He noted that we hope to have student athletes cleared to return to campus and engage in low-risk events provided they adhere to all social-distancing and health practices outlined in the Plan, i.e., daily temperature testing (by the coaches), daily COVID-19 screening forms completed, sanitizing of hands before proceeding to the practice area, wearing of face coverings, and so forth. Dr. Corcoran reported that last week, Brian Durham, executive director of the ICCB, advised all community college presidents that November 3, 2020 will be a State holiday known as 2020 General Election Day; thus, all government offices, with the exception of election authorities, will be closed unless authorized to be used as a location for election day services or as a polling place. Vice President Mark Grzybowski, chair of the calendar committee, has prepared a memo for you that presents IVCC’s new calendar so that we are compliant and able to get the information out to everyone for planning purposes. Judy Day will include it in the August 13 board book as an item for information for archive purposes. Dr. Corcoran informed that our agriculture program storage and routine maintenance facility is complete and looks great so we will look for an opportune time for a grand opening by possibly combining it with a related activity. Dr. Corcoran added that our new bleachers in the gym are fabulous. As Cheryl noted in her monthly financial report, we are awaiting the arrival and installation of end-curtains for the bleachers, then we will be ready to go. Dr. Corcoran noted that everyone involved with these two projects has done a wonderful job!

REHMANN TECHNOLOGY SOLUTIONS SECURITY & BACKUP MANAGED SERVICES AGREEMENT

It was moved by Mr. Solon and seconded by Dr. Boyles to approve an agreement with Rehmann Technology Solutions, LLC for Cyber Responsive endpoint protection for one year at a total cost of $7,392; a three-year agreement for data center usage for a total of $17,100; and a three-year agreement for Backup as a Service (BaaS) for a total of $28,800, as presented.

Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Boyles, Mr. Solon and Ms. Goetz. “Nay” – none. Motion carried.

APPROVAL OF CERTIFICATE – BASIC DENTAL OFFICE MANAGEMENT

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve the Certificate in Basic Dental Office Management, as presented.

Student Advisory Vote: – “Aye” – Mr. Galindo. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Boyles, Mr. Solon and Ms. Goetz. “Nay” – none. Motion carried

TRUSTEE COMMENT

Ms. Goetz noted that there are many challenges faced by everyone at the college in working to support all of us here and we appreciate everything that is being done.

CLOSED SESSION

Ms. Goetz requested a motion and a roll call vote at 6:40 p.m. to enter into a closed session to discuss: 1) security procedures, school building safety and security; 2) imminent or pending litigation; 3) complaint lodged against an official or employee of the public body; and 4) closed session minutes. Motion made by Mr. Mallery and seconded by Mr. Solon to enter into a closed session.

Motion made by Mr. Solon and seconded by Mr. McCracken to return to the regular meeting.

CLOSED SESSION MINUTES

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve and retain the closed session minutes of March 12, 2020; May 18, 2020; and June 11, 2020.

OTHER

Ms. Goetz appointed Dr. Boyles secretary pro-tem in the physical absence of Ms. Stevenson.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:55 p.m.