August 13, 2020 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, August 13, 2020 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair

Everett J. Solon, Vice Chair

Amy L. Boyles

Members Virtually Present

Angela M. Stevenson, Secretary

David O. Mallery

Jay K. McCracken

Maureen O. Rebholz

Manuel “Tony” Galindo, Student Trustee

Members Telephonically Present

Members Absent

Others Physically Present

Jerry Corcoran, President

Cheryl Roelfsema, Vice President for Business Services and Finance

Chris Dunlap, Director of Information Technology Services

Walt Zukowski, Attorney

Others Virtually Present

Deb Anderson, Vice President for Academic Affairs

Mark Grzybowski, Vice President for Student Services

Bonnie Campbell, Associate Vice President for Academic Services                      

Kathy Ross, Controller

Ms. Goetz informed of a couple of items:  1) The provisions related to the Open Meetings Act allowing for Board meetings to be virtual continue due to Governor Pritzker’s most recent disaster proclamation and 2) it is the custom and practice of the college to record Board meetings and the meeting was being recorded both audio and video.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Dr. Boyles to approve the agenda, as presented. 

Student Advisory Vote:  – “Aye” – Mr. Galindo.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon and Ms. Goetz.  “Nay” – none.  Motion carried

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – July 9, 2020 Board Meeting and July 28, 2020 Audit Finance Committee Meeting.

Approval of Bills - $2,564,355.78

Education Fund - $2,036,424.55; Operations & Maintenance Fund - $47,608.45; Operations & Maintenance (Restricted Fund) - $223,344.35; Auxiliary Fund - $143,403.95; Restricted Fund - $18,482.99; and Liability, Protection & Settlement Fund - $95,091.49.

Treasurer’s Report

Personnel

Approved stipends for pay periods ending June 20, 2020; July 4, 2020; and July 18, 2020 & Part-time Faculty and Staff Appointments of July 2020.

Purchase Requests

• Approved to purchase an estimated $50,000 in fuel for the Truck Driving Training Program using WEX Inc. fuel cards.
• Approved to purchase OSHA safety training classes from 2B Safe, Inc. in an estimated amount of $25,000 and IT and Business Solutions Training from AristaHire, LLC in the estimated amount of $25,000 for Fiscal Year 2021.

Consortia Purchases

Approved to purchase the following through buying consortia:

• Janitorial supplies from Home Depot Pro, formerly SupplyWorks, Peoria, Illinois, at an estimated annual cost of $40,000 through the Illinois Public Higher Education Cooperative (IPHEC).
• Elevator maintenance services from ThyssenKrupp Elevator Corporation, Peoria, Illinois, through National Joint Powers Alliance (NJPA) at an annual cost of $29,554.80.

PRESIDENT’S REPORT

Dr. Corcoran expressed appreciation for the fine work that has been done by our Facilities staff all spring, summer and especially since the storm Monday afternoon in preparing the campus for tonight’s meeting and the first day of fall semester classes tomorrow morning. Scott Curley‘s custodians and maintenance workers take great pride in keeping everyone comfortable, safe and secure. The campus looks great!

Dr. Corcoran congratulated Sara Escatel and our Adult Education staff on the July 23rd drive-through recognition event for adult education honorees including GED-High School Equivalency graduates, U.S. Citizenship passers, completers of the Bridge to Careers program and completers of our new ICAP program (Integrated Career and Academic Preparation System). Dr. Corcoran offered congratulations as well to Roxanne Cherpeske on the fine job that she and her faculty did in coordinating the August 7 massage therapy graduation ceremony. He added that like our virtual commencement, nursing faculty video-tribute to our ADN program graduates, and the Adult Education ceremony, our staff do a wonderful job of demonstrating our core value of Caring by prioritizing well-deserved recognition for students and staff at IVCC. Dr. Corcoran reported that because of the power outage, we had to pivot and not move forward with our all-staff program yesterday as planned. Now that power has been restored we will circle back and offer it virtually.  Dr. Corcoran noted that Fran Brolley and his colleagues have produced a beautiful notice regarding the Agriculture Center grand opening scheduled for Thursday, September 24 at 8 a.m. Although attendance is limited to 50 people, special guests we anticipate joining us include Brian Michel, financial advisor for Barb Davis whom you may recall made a donation of $50,000 toward the project and just this morning agreed to provide two more $4,500 scholarships for agriculture students, a total of 10 per year. He added that this is fabulous news and reflective of the fine work done by Willard Mott, Kathryn Seebruck, and everyone affiliated with the IVCC Agriculture movement. Dr. Corcoran reported that Reed Wilson has also lined up Senator Sue Rezin and Representative Lance Yednock to join us. Dr. Corcoran noted that he wanted to publicly thank Julie Kerestes, LaSalle County Health Department administrator, who has reviewed and provided tremendous feedback on IVCC’s COVID – 19 Operations and Safety Plan. He added that in fact, Julie and several members of her staff were the lead presenters during a program on COVID – 19 facilitated this morning by our friends at the local regional Office of Education. Dr. Corcoran noted that this topic is new ground for many of us and we are lucky to have such a strong group of superintendents who work closely with the ROE by inviting outstanding guest speakers like Julie to address matters of mutual concern. He added that he learned a lot from the discussion today and knew that Cheryl Roelfsema did as well. And finally, Dr. Corcoran reported that he has heard from his counterparts at peer Illinois community colleges, enrollments are down from where they were one year ago beginning the fall term, although Mark Grzybowski remains optimistic based on feedback he and his Student Services team are receiving. Dr. Corcoran noted that he knew one thing for sure: we have a lot of good people who have been working hard on marketing and outreach efforts and doing their best under difficult circumstances.  Dr. Corcoran added that as he said to some friends a few days ago, other than a pandemic, directive to close the campus in the middle of a semester and move everything online, cyberattack, derecho and two-day power outage, 2020 has been a routine year.

APPOINT SECRETARY PRO-TEM

Ms. Goetz appointed Dr. Boyles as Secretary Pro-Tem in the physical absence of Ms. Stevenson.

FY2021 TENTATIVE BUDGET

It was moved by Mr. McCracken and seconded by Dr. Rebholz to adopt the Resolution approving the FY2021 Tentative Budget and authorize publication of the Notice of Public Hearing, as presented.

Student Advisory Vote:  – “Aye” – Mr. Galindo.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon and Ms. Goetz.  “Nay” – none.  Motion carried.

PURCHASE REQUEST – MICROSOFT SOFTWARE MAINTENANCE AND SUPPORT

It was moved by Ms. Stevenson and seconded by Mr. Solon to authorize the renewal of the Microsoft Software Maintenance and Support Agreement in the amount of $27,303.30 from CDW, as presented.

Student Advisory Vote:  – “Aye” – Mr. Galindo.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon and Ms. Goetz.  “Nay” – none.  Motion carried

STAFF RETIREMENT – JULIE HOGUE – DIRECTOR OF NURSING PROGRAMS

Motion made by Mr. McCracken and seconded by Dr. Rebholz to accept with regret the retirement of Julie Hogue, Director of Nursing Programs, effective December 31, 2020.

Student Advisory Vote:  – “Aye” – Mr. Galindo.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon and Ms. Goetz.  “Nay” – none.  Motion carried.  Dr. Rebholz commented that Ms. Hogue has always been a pleasure to work with.  Dr. Corcoran noted that it has been an honor to work with Julie Hogue and we owe her a debt of gratitude for her years of service.

INSURANCE RENEWAL

Motion made by Dr. Boyles and seconded by Mr. Solon to accept the renewal for all coverages with Wright Specialty Insurance and Travelers at a premium of $137,822 and accept the quote from Illinois Counties Risk Management Trust (ICRMT) for workers’ compensation insurance at a premium of $80,058, as presented.

Student Advisory Vote:  – “Aye” – Mr. Galindo.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon and Ms. Goetz.  “Nay” – none.  Motion carried. 

TRUSTEE COMMENT

Ms. Goetz thanked Ms. Roelfsema and her staff for the great amount of work involved to produce the FY2021 Budget document. 

CLOSED SESSION

Ms. Goetz requested a motion and a roll call vote at 6:45 p.m. to enter into a closed session to discuss: 1) imminent or pending litigation; 2) complaint lodged against an official or employee of the public body; 3) collective negotiations; and 4) closed session minutes.  Motion made by Dr. Boyles and seconded by Mr. McCracken to enter into a closed session.

Student Advisory Vote:  – “Aye” – Mr. Galindo.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon and Ms. Goetz.  “Nay” – none.  Motion carried.  The Board immediately entered closed session at 6:46 p.m.

Motion made by Dr. Boyles and seconded by Ms. Stevenson to return to the regular meeting.

Student Advisory Vote: – “Aye” – Mr. Galindo.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon and Ms. Goetz.  “Nay” – none.  Motion carried.  The regular meeting resumed at 7:32 p.m.

CLOSED SESSION MINUTES

It was moved by Dr. Rebholz and seconded by Mr. Solon to approve and retain the closed session minutes of July 9, 2020.

Student Advisory Vote: – “Aye” – Mr. Galindo.  Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon and Ms. Goetz.  “Nay” – none.  Motion carried.

OTHER

Dr. Corcoran noted that documents reviewed by the Board included a Memorandum of Understanding (MOU) with the American Federation of Teachers (AFT) Local 1810 entitled, “Full-Time Counselor Alternative Service Delivery.”  He added that the document would be included as an information item at the September Board meeting.

Ms. Goetz noted that IVCC fall classes begin tomorrow, Friday, August 14 and extended best wishes to all for a great start to the semester.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:35 p.m.