September 12, 2019 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, September 12, 2019 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
David O. Mallery (entered at 6:50 p.m.)
Jay K. McCracken
Matthew H. Klein, Student Trustee

Members Absent

Everett J. Solon, Vice Chair
Maureen O. Rebholz

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Deborah Anderson, Vice President for Academic Affairs
Cheryl Roelfsema, Vice President for Business Services & Finance
Quintin Overocker, Director of Admissions, Records & Transfer Services
Dawn Lockwood, Educational Technologist
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the amended agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CAMPUS UPDATE – IVCC WEBSITE REDESIGN PROJECT

Quintin Overocker and Dawn Lockwood provided a general overview of the new IVCC website launched this summer. Ms. Lockwood reported that the entire site is now mobile-responsive, meaning it can be viewed on any device such as smartphone, tablet or desktop computer. Mr. Overocker noted that the clean, contemporary look helps define IVCC’s brand and the user-friendly design focuses on the needs of students and community members. He added that the site’s design is first and foremost to recruit and retain students. Ms. Lockwood and Mr. Overocker also shared a student testimonial created by student trustee, Matthew Klein and one- and three-minute films produced by Chicago Productions of Peru.

CONSENT AGENDA ITEMS

It was moved by Mr. McCracken and seconded by Mr. Klein to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – August 12, 2019 Special Board Meeting; August 15, 2019 Board Meeting; and August 22, 2019 Special Board Meeting

Approval of Bills - $1,365,207.86

Education Fund - $843,865.78; Operations & Maintenance Fund - $61,668.20; Auxiliary Fund - $258,731.13; Restricted Fund - $9,927.59; Liability, Protection & Settlement Fund - $189,074.76; and Grants, Loans & Scholarships – $1,940.40.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending August 3, 2019 and August 17, 2019 & the Part-time Faculty and Staff Appointments of August 2019.

Purchase Requests

  • The Board authorized the purchase of 139 replacement PCs for E214, E216, Faculty Offices, and Smart Rooms for $82,724.46 from CDW.
  • The Board authorized the renewal of the Microsoft Software Maintenance and Support Agreement in the amount of $25,454.47 from CDW.

Bid Results

  • The Board accepted the bid of $13,159.87 from Midland Paper for multi-purpose paper.
  • The Board accepted the bid from JBH Technologies, Inc. for a 3-D Printer in the amount of $18,770.

Proposal Results

  • The Board accepted Pepsi Beverages Company’s proposal for beverage services for a term of five years.

PRESIDENT’S REPORT

Dr. Corcoran reported that we had a record turnout of 470 for the annual Foundation Scholarship Recognition event held on August 29th in the gymnasium. Dr. Corcoran noted that as always, Donna Swiskoski, Janice Corrigan, Fran Brolley and a tremendous supporting cast did a wonderful job of bringing donors and scholarship recipients together for one of the most moving events of the year. Dr. Corcoran thanked Jane Goetz and Matthew Klein for joining in the celebration and representing our board of trustees. Dr. Corcoran informed that many of our partners in agriculture from the west side of the district visited the college on the night of September 3rd for an event hosted by our excellent agriculture instructors and staff including Willard Mott, Kathryn Lille and Reed Wilson. Attendees included Farm Bureau members from Bureau, Marshall and Putnam Counties. Dr. Corcoran reported that feedback on the direction in which we are headed was positive. Dr. Corcoran noted that thanks to Jennifer Scheri’s staff and our partners from the local Chief Manufacturing Executives group, the North Central Illinois Regional Betterment Coalition, Starved Rock Associates for Vocational and Technical Education and LaSalle-Peru High School, the annual Discover Manufacturing Career Expo will be held on October 29. He added that the day will begin with approximately 350-400 freshmen, sophomores and juniors visiting local manufacturing sites then being bussed to our campus for activities that showcase our facilities, faculty, and the relationship we enjoy with prominent manufacturers in the district.  Dr. Corcoran informed that this will be the 7th expo at the college and we are proud to be part of the program. Dr. Corcoran reported that one week ago Cheryl Roelfsema and he visited with several officials from the city of Oglesby regarding the college being considered as a possible site for the placement of an emergency call center. One of the areas that seemed appealing to them was the current location of our Center for Excellence in Teaching, Learning and Assessment. He added that given the discussion that took place last June when talking with our Facilities Committee about the possibility of transforming our Learning Commons into a Technology Commons with CETLA moving from Building E to D so that CETLA and Student Help Desk staff would serve students and faculty with one team, we thought many of the pieces of a draft RAMP proposal could be moved forward. Dr. Corcoran noted that as the board will recall, this RAMP project also called for the integration of library services with academic support services such as the Writing Center and Peer Tutoring Center to become a Library/Student Success Center. Dr. Corcoran informed that his purpose in bringing this up tonight is simply to keep the board in the loop on these discussions, especially at a time when the Illinois Valley Regional Dispatch Center Board of Directors is formally soliciting proposals for a long-term location for the call center, and we were contacted by our friends in Oglesby to see if the college might be interested. Dr. Corcoran added that nothing is being recommended tonight; all of this is simply for your information. He advised to stay tuned for more to follow.

PURCHASE REQUEST – COURSE SCHEDULE CONSULTING

Motion made by Mr. McCracken and seconded by Ms. Stevenson to authorize the administration to enter into an agreement with RSM US LLP for course schedule consulting not to exceed $50,000. Motion passed by voice vote.

LETTER OF AGREEMENT & EXHIBIT A

It was moved by Mr. Mallery and seconded by Ms. Stevenson to approve the Letter of Agreement and Exhibit A, as presented. Mr. Mallery commented that he would support the action item for the betterment of the entire college, however it would go against his principles if he did not address his thoughts on the issue. Mr. Mallery noted that it bothered him that this event came about after a begrudgement of giving raises to the part-time faculty. He added that while full-time faculty are the stars of the educational production at IVCC, everyone is a supporting cast member, and the adjuncts play an important role in bringing industry, experience and examples to students and the college. Mr. Mallery noted that he hoped that everyone can move past this and work together to serve our students. Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz informed that she has clicked on to the redesigned IVCC Website and it is excellent.  She noted that she enjoyed reading the report on Mr. Gibson’s sabbatical. Ms. Goetz thanked Scott Curley and the facilities team for their work on the beautiful campus grounds and the newly planted mums – “hats off to the crew.”

Mr. Klein complimented the IVCC Website redesign for its modern look. Mr. Klein suggested adding a news room feature to the site and including the IVCC news releases.

CLOSED SESSION

Ms. Goetz requested a motion and a roll call vote at 6:58 p.m. to enter into a closed session to discuss 1) collective negotiations and 2) closed session minutes.  Motion made by Ms. Stevenson and seconded by Mr. Klein to enter into a closed session.

Student Advisory Vote: – “Aye.” – Mr. Klein.  Roll Call Vote: “Ayes” – Dr. Boyles, Ms. Stevenson, Mr. Mallery, Mr. McCracken and Ms. Goetz.  “Nay” – none.  Motion carried.

The Board immediately entered closed session at 7:00 p.m. On a motion by Mr. McCracken and seconded by Mr. Klein, the regular meeting resumed at 7:10 p.m. Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve and retain the closed session minutes of the August 12, 2019; August 15, 2019; and August 22, 2019 Closed Session Meetings. Motion passed by voice vote.

OTHER

None

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:11 p.m.