October 10, 2019 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, October 10, 2019 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
Amy L. Boyles
Jay K. McCracken
Maureen O. Rebholz
Matthew H. Klein, Student Trustee

Members Absent

Angela M. Stevenson, Secretary
David O. Mallery                                         

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Deborah Anderson, Vice President for Academic Affairs
Cheryl Roelfsema, Vice President for Business Services & Finance
Fran Brolley, Director of Community Relations & Development
Walt Zukowski, Attorney

APPOINTMENT OF SECRETARY PRO-TEM

Ms. Goetz appointed Dr. Boyles as secretary pro-tem in the absence of Ms. Stevenson.

APPROVAL OF AGENDA

It was moved by Mr. McCracken and seconded by Mr. Solon to approve the agenda, as presented. Motion passed by voice vote.  Ms. Goetz welcomed Dr. Rebholz to the Board.

RECOGNITION – MELISSA OLIVERO

Melissa Olivero was honored for her ten years of service to Illinois Valley Community College as a member of the Board of Trustees. Ms. Goetz noted in her remarks that Melissa was elected to two six-year terms in April 2009 and April 2015. She served as Board Vice-Chair for two years, then Chair from May of 2013 through April of 2017. As Chair, Melissa oversaw the opening of the Peter Miller Community Technology Center and related campus renovations including a new student center and cyber café. In 2013 Melissa was appointed as an administrative law judge for the National Labor Relations Board. She is a veteran of the U.S. Army and Army Reserves and served eight years as a platoon leader and company commander attaining the rank of captain before her honorable discharge. Melissa graduated from the University of Michigan and received her law degree magna cum laude from Northern Illinois University College of Law. Melissa and Doug Olivero have been among our most consistent and generous supporters of the IVCC Foundation. Ms. Goetz noted that although we will miss her, we will always remember Trustee Olivero for her ten years of positive leadership and wise guidance to the benefit of students, faculty, administration and the citizens of the IVCC district. As the college president said, “No one has been more loyal or shown more leadership than Melissa.  Sitting next to her when she was chair for four years was one of the highlights of my life.” Melissa, thank you for a job well done. Ms. Goetz presented a commemorative gift to Ms. Olivero as she received a standing ovation from all present.

PUBLIC COMMENT

None

CAMPUS UPDATE – IVCC FOUNDATION

Mr. Fran Brolley, Director of Community Relations and Development, reported that the Foundation will award a record $342,888 in scholarships to 268 students.  The impact of IVCC’s Foundation continues to grow as net assets increased $180,000 to nearly $6.7 million. New scholarships added this past year include those for nursing, music, HVAC and education. In addition to scholarships, Foundation donor and alumnus Ralph Scriba supported the purchase of $50,000 in nursing simulation equipment and development of a new Medical Assistant program. Mr. Brolley reported that the total Foundation support to the college topped $750,000 in FY19.  He added that the Foundation’s 21^st Century Scholars Society grew to 41 members this year and over $20,000 in scholarships to 20 students. Mr. Brolley noted that recent gifts include a $195,000 bequest from the estate of college friend Georgia Fay of Princeton. He added that Fay’s gift, facilitated by executor Rex Piper, will fund scholarships for Bureau Valley High School graduates studying accounting.  Mr. Brolley reported that Barbara Davis of  Sugar  Grove  recently  made a

$50,000 donation to IVCC’s agriculture complex capital campaign to memorialize her family’s farming history. The donation was made in memory of her grandparents, Walley and Fannie Davis, original owners of the Davis family farm in Oswego. Mr. Brolley noted that Barbara Davis already funds eight IVCC Ag scholarships worth up to $9,000 to each recipient over two years. A brief video showcasing the scholarship recipients thanking Ms. Davis for her contributions to their educational goals was shared. Mr. Brolley acknowledged and thanked Student Trustee, Matt Klein for his assistance in the preparation of the video.

CONSENT AGENDA ITEMS

It was moved by Dr. Boyles and seconded by Mr. Solon to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – September 12, 2019 Board Meeting.

Approval of Bills - $2,175,654.01

Education Fund - $1,707,541.15; Operations & Maintenance Fund - $117,481.69; Operations & Maintenance (Restricted Fund) - $1,741.80; Auxiliary Fund - $221,665.86; Restricted Fund - $11,355.92; and Liability, Protection & Settlement Fund - $115,867.59.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending August 31, 2019 and September 14, 2019 & the Part-time Faculty and Staff Appointments of September 2019.

PRESIDENT’S REPORT

Dr. Corcoran reported that although he was out of town and unable to attend the Agriculture field day activity on September 18, he was told that we had excellent speakers and a nice turnout. Dr. Corcoran thanked Trustees Jane Goetz and Everett Solon for joining Willard Mott, Kathryn Lille and others in being there. Dr. Corcoran reported that last Tuesday’s Ag open house resulted in 53 students representing at least six high schools joining us for programs throughout the day. He noted that everything turned out just fine according to the survey results collected by Reed Wilson, who worked closely with our faculty and staff on all of the plans and outreach measures for programs. Dr. Corcoran informed that on September 25, the administration organized a meeting of folks from the community who have expressed support for the college offering courses in the field of hospitality management. Dr. Corcoran added that although that may sound like a program that would be well received in the Starved Rock Country region, the fact of the matter is it did not go over very well in 2001 and 2002, so we will proceed with caution before going too far too fast. He noted that one option might be to begin by offering a combination credit and non-credit courses beginning with a basic introduction to hospitality and see how that goes over first.  Dr. Corcoran advised to stay tuned for updates on that topic. Dr. Corcoran reported that last Friday’s faculty and staff development day activities and meeting with high school counselors resulted in a much larger turnout than one year ago. He noted that according to Mark Grzybowski, the Counselor Connection program resulted in 17 high school counselors representing 13 district high schools visiting our campus. Dr. Corcoran added that along with networking and relationship-building, this event is always very effective in showcasing new and improved college programs and services to our feeder high schools. He noted that this year the emphasis was on the merits of our Transfer Academy and dual credit offerings as well as new programs such as Medial Assistant and Cybersecurity. Dr. Corcoran thanked Academic Affairs and Student Services personnel who organized the programs and received helpful feedback that will be used for strategic planning purposes. Dr. Corcoran informed that Athletic Director Cory Tomasson reported that our recent Athletic Department Trivia Night fundraiser will end up netting over $6,000. There were 31 tables registered for the event with lots of people volunteering to work on the college’s behalf. Dr. Corcoran noted that thanks to Cory and all of our coaches and staff, we continue to have steady support for the event and its purpose. Dr. Corcoran informed that last Monday evening Lisa Witalka, Quintin Overocker, Aseret Loveland, Eric Johnson, Isamar Taylor, Sara Escatel and two students from our Hispanic Leadership Team went to the Del Monte facility in Mendota to meet with employees for a cover-letter and resume-writing workshop.  Dr. Corcoran added that fifteen Del Monte employees attended the program and left with updated resumes and standard cover letters as well as a better understanding of how IVCC’s academic offerings could assist with their employment transition.

TRIO MATCH FUNDS

Motion made by Mr. Solon and seconded by Mr. McCracken to approve a $10,000 transfer from the Education Fund (Fund 01) to Restricted Funds (Fund 06) for the Student Support Services (TRIO) grant for FY2020. Motion passed by voice vote.

FARM LEASE RENEWAL

It was moved by Mr. McCracken and seconded by Dr. Boyles to approve renewal of the lease with Luke Holly at $308.25 per acre on 146 acres for an annual lease payment of $45,004.50 for 2020.  Mr. Solon inquired when the payments for the lease are due. Ms. Roelfsema advised that the payment is made in two installments with one in March and one in December. Motion passed by voice vote.

INTERIM PAYROLL AND BENEFITS COORDINATOR

It was moved by Mr. Solon and seconded by Mr. Klein to approve the appointment of Diane Kreiser as Interim Payroll and Benefits Coordinator increasing her hourly rate to $20.11 effective September 1, 2019 and continuing until a new Payroll and Benefits Coordinator is hired and in place and with all other benefits remaining the same. Motion passed by voice vote.

APPROVAL OF CERTIFICATE: GENERAL EDUCATION CORE CURRICULUM CREDENTIAL

It was moved by Dr. Boyles and seconded by Mr. McCracken to approve the General Education Core Curriculum Credential, as presented. Motion passed by voice vote.

HIGH DEDUCTIBLE HEALTH PLAN/HEALTH SAVINGS ACCOUNTS

It was moved by Mr. Solon and seconded by Dr. Boyles to authorize contributing to employee Health Savings Plans for employees electing the High Deductible Health Plan beginning January 1, 2020, as presented. Motion passed by voice vote.

It was moved by Mr. McCracken and seconded by Mr. Klein to authorize contributing to employee Health Reimbursement Accounts for employees electing the High Deductible Health Plan beginning January 1, 2020, as presented. Motion passed by voice vote.

BOARD TRAVEL

It was moved by Mr. Solon and seconded by Mr. McCracken to approve reimbursement of expenses in the amount of $336.67 incurred by Ms. Goetz for attending the 2019 ICCTA Seminar and Meeting on September 12 and 13, 2019.

Student Advisory Vote – “Aye.” – Mr. Klein.  Roll Call Vote:  “Ayes” – Mr. Solon, Mr. McCracken, Dr. Rebholz, and Dr. Boyles, “Nay” – none.  “Abstain” – Ms. Goetz.  Motion carried.

TRUSTEE COMMENT

Mr. McCracken noted that he attended and presented at the ICCB Forum for Excellence in September. The presentation on Career Start included Katie Shevokas, Counselor at La Moille High School, along with IVCC’s Mark Grzybowski and Bonnie Campbell.  Mr. McCracken noted that IVCC was a leader with the number of excellent sessions provided at the event and he commended the IVCC leadership team for their work.

Ms. Goetz informed of the next ICCTA meeting on November 8 and 9 in Lisle.

CLOSED SESSION

Ms. Goetz requested a motion and a roll call vote at 7:00 p.m. to enter into a closed session to discuss 1) collective negotiations and 2) closed session minutes.  Motion made by Mr. Solon and seconded by Mr. Klein to enter into a closed session.

Student Advisory Vote: – “Aye.” – Mr. Klein.  Roll Call Vote: “Ayes” – Mr. Solon, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.  “Nay” – none.  Motion carried. The Board immediately entered closed session at 7:03 p.m.

Motion made by Mr. McCracken and seconded by Mr. Klein, to resume the regular meeting.

Student Advisory Vote: – “Aye.” – Mr. Klein.  Roll Call Vote: “Ayes” – Mr. Solon, Mr. McCracken, Dr. Rebholz, Dr. Boyles and Ms. Goetz.  “Nay” – none.  Motion carried. The regular meeting resumed at 7:13 p.m.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Dr. Boyles and seconded by Dr. Rebholz to approve and retain the closed session minutes of the September 12, 2019 Closed Session Meeting. Motion passed by voice vote.

OTHER

Dr. Corcoran reported on several items.

• Corcoran informed that a meeting of the Board Planning Committee should be scheduled. The Planning Committee Chair, Mr. McCracken, and members, Dr. Boyles and Mr. Solon agreed for the Planning Committee to meet on Wednesday, October 23 at 4:00 p.m.

• He reminded that the Audit Finance Committee is scheduled to meet on Thursday, November 14 at 5:00 p.m. prior to the regular Board meeting.

• Corcoran noted that there is an additional PHS project for Tax Year 2019 on Building J Exhaust System Upgrades with an estimated cost of $43,833. This project has recently been brought forward and, therefore was not reviewed at the last Facilities Committee meeting on June 4. The project information has been forwarded to the Facilities Committee Chair, Mr. Mallery to determine if he would want to hold a special meeting of that committee to review the project before the November Board meeting.

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:16 p.m.