June 13, 2019 Minutes of Regular Meeting

Members Physically Present

Everett J. Solon, Vice Chair
Angela M. Stevenson, Secretary
David O. Mallery
Jay K. McCracken
Matthew H. Klein, Student Trustee

Members Absent

Jane E. Goetz, Chair
Amy L. Boyles
Melissa M. Olivero

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski, Vice President for Student Services
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Mr. Mallery and seconded by Ms. Stevenson to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Mr. Mallery and seconded by Mr. Klein to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – May 9, 2019 Board Meeting.

Approval of Bills - $1,210,060.84

Education Fund - $1,014,557.02; Operations & Maintenance Fund - $87,102.31; Operations & Maintenance (Restricted Fund) - $13,392.37; Auxiliary Fund - $46,430.68; Restricted Fund - $15,473.91; and Liability, Protection & Settlement Fund - $33,104.55.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending April 27, 2019 and May 11, 2019 and the Part-time Faculty and Staff Appointments of May 2019.

PRESIDENT’S REPORT

Dr. Corcoran reported that all of the events that occurred in the last month in which we highlight student success turned out just fine. Dr. Corcoran thanked Sara Escatel and her Adult Education colleagues for the nice job they did with our Adult Education recognition event on May 15, Chris Herman and everyone in Project Success for their end-of-the-year recognition luncheon on May 16, Julie Hogue and her Nursing program faculty and staff for the excellent Pinning ceremony on May 18, and Mark Grzybowski and his Student Services division colleagues for an excellent Commencement also on May 18. Dr. Corcoran expressed appreciation for everyone’s fine work and attention to detail. Dr. Corcoran thanked our Board of Trustees as well for always being there with us every step of the way. He informed that since our last monthly meeting, Athletic Director Cory Tomasson has reported that our men’s team’s GPA was 2.946 and our women’s team’s GPA was 3.304. Overall, our student athlete’s GPA was an impressive 3.142. Dr. Corcoran extended congratulations to our AD, coaches and staff on a job well done. Dr. Corcoran reported that last week’s ICCTA four-hour trustee training program by Robbins Schwartz held in Itasca was well done and since it was recorded in order to comply with the law that requires such training, Judy Day is keeping in close touch with our friends at ICCTA so that we can have a DVD on campus and in your hands as soon as possible in order to satisfy your requirements. He advised the Board members to stay tuned for updates on that subject soon. Dr. Corcoran noted that in between the training sessions attended by Board Chair Jane Goetz, the ICCTA had a nice luncheon where Mike Monaghan was honored for his many years of service as executive director. He added that in the evening, several of our nominees for statewide recognition attended a program highlighting their achievements including Craig Castaneda as our top adjunct faculty member, Shalanda Rabadan and Jean Grimes along with our own Jen Sowers because of the college’s partnership with The Results Company. Dr. Corcoran informed that Bill and Dian Taylor also joined us because of Bill’s distinction as the ICCTA’s outstanding alumnus thanks to his fine work with our Foundation, especially Fran Brolley. He noted that overall it was a great night. Dr. Corcoran reported that last but certainly not least, the college has reached out to both Senator Rezin and Representative Yednock to let them know how much we appreciated hearing that we will be receiving an additional $150,000 for construction of the new Agriculture program storage and routine maintenance facility, plus $675,000 in deferred maintenance funds to support our roadway repaving/resurfacing project.

COMMITTEE REPORTS

Mr. Mallery reported that the Facilities Committee met on June 4 and reviewed PHS projects on the air handler/chiller replacements in Buildings F and G and bleacher replacement in Building G. The committee discussed a RAMP project for a new agriculture center as well as future RAMP projects for the technology commons and a library and student success center. Mr. Mallery informed that the Facilities Committee reviewed deferred maintenance projects on roadway parking repaving and air moisture infiltration. Mr. Mallery noted that the committee was apprised of an opportunity for a statue or sculpture for the college that would be paid for through private donations. The committee was also informed of renewed interest from the City of Oglesby in locating an emergency call center on campus.

STAFF APPOINTMENT – ERIC JOHNSON, DIRECTOR OF FINANCIAL AID

Motion made by Mr. McCracken and seconded by Mr. Klein to approve the appointment of Eric Johnson as Director of Financial Aid at an annualized salary of $72,000. Motion passed by voice vote. Mr. Johnson was present at the meeting and noted that he was excited to begin his career at the college starting next week on June 17. The Board members congratulated and welcomed Mr. Johnson to the college.

FACULTY APPOINTMENT – AMBER ROBERTSON, NURSING INSTRUCTOR

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the appointment of Amber Robertson as Nursing Instructor effective August 13, 2019 at Step B-7, an annualized salary of $55,173 on the 2019/2020 faculty salary schedule. Motion passed by voice vote.

FACULTY APPOINTMENT – KATHRYN LILLIE, AGRICULTURE INSTRUCTOR

It was moved by Ms. Stevenson and seconded by Mr. Klein to approve the appointment of Kathryn Lillie as Agriculture Instructor at B-5, an annualized salary of $49,874 on the 2019/2020 faculty salary schedule. Motion passed by voice vote.

FACULTY APPOINTMENT – STEPHEN GIBSON, INDUSTRIAL MAINTENANCE AND ELECTRICITY INSTRUCTOR

It was moved by Mr. McCracken and seconded by Mr. Klein to approve the appointment of Stephen Gibson as Industrial Maintenance and Electricity Instructor effective August 13, 2019 at Step A-8, an annualized salary of $52,806 on the 2019/2020 faculty salary schedule. Motion passed by voice vote. Mr. Gibson was present and was congratulated and welcomed by the Board.

FACULTY APPOINTMENT – ANTHONY SONDGEROTH, WELDING INSTRUCTOR

It was moved by Mr. Klein and seconded by Ms. Stevenson to approve the appointment of Anthony Sondgeroth, Welding Instructor effective August 13, 2019 at Step A-10, an annualized salary of $55,886 on the 2019/2020 faculty salary schedule. Motion passed by voice vote. Mr. Sondgeroth was present and was congratulated and welcomed by the Board.

FY21 RAMP CAPITAL REQUEST – NEW AGRICULTURE CENTER

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the RAMP capital request for the New Agriculture Center proposal in the amount of $4,114,200, which includes the College’s match portion of $1,028,600. Motion passed by voice vote.

AUTHOIZATION TO CONTINUE PAYMENT FOR STANDARD OPERATING EXPENDITURES

It was moved by Ms. Stevenson and seconded by Mr. Klein to authorize the administration to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies, and regular activities for the period July 1, 2019 through budget adoption. Motion passed by voice vote.

PURCHASE REQUEST – VMWARE MAINTENANCE AND SUPPORT

It was moved by Ms. Stevenson and seconded by Mr. McCracken to authorize the renewal of VMWare Maintenance and Support in the amount of $64,060.92 from CDW, for a period of three years. Motion passed by voice vote.

STUDENT SUPPORT SERVICES – TRiO GRANT LOCAL MATCH

It was moved by Mr. McCracken and seconded by Mr. Mallery to approve the annual one-third student aid institutional match for five years for Project Success for FY2021-FY2026. Motion passed by voice vote.

TRUSTEE COMMENT

Mr. McCracken thanked IVCC and specifically Bonnie Campbell and Mark Grzybowski for their continuing support of the IVCC LaMoille Career Start program.

CLOSED SESSION

It was moved by Ms. Stevenson and seconded by Mr. Klein to convene a closed session at 6:47 p.m. to discuss 1) collective negotiations; 2) pending litigation; and 3) closed session minutes.  Motion passed by voice vote.

After a brief break the Board entered closed session at 6:52 p.m. On a motion by Ms. Stevenson and seconded by Mr. McCracken, the regular meeting resumed at 7:00 p.m. Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. Mallery and seconded by Ms. Stevenson to approve and retain the Closed Session minutes of the May 9, 2019 Closed Session Meeting. Motion passed by voice vote.

OTHER

The Closed Session Minutes Committee is scheduled to meet on Tuesday, June 18 at 2:00 p.m. in the Board Room.

ADJOURNMENT

Mr. Solon declared the meeting adjourned at 7:02 p.m.