July 11, 2019 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, July 11, 2019 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
Amy L. Boyles
David O. Mallery
Jay K. McCracken
Matthew H. Klein, Student Trustee

Members Absent

Angela M. Stevenson, Secretary
Melissa M. Olivero  

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski, Vice President for Student Services
Quintin Overocker, Director of Admissions, Records & Transfer Services
Kathy Ross, Controller
Walt Zukowski, Attorney

APPOINTMENT OF SECRETARY PRO-TEM

Ms. Goetz appointed Mr. Mallery as secretary pro-tem in the absence of Ms. Stevenson.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CAMPUS UPDATE – IVCC TRANSFER ACADEMY

Mr. Grzybowski and Mr. Overocker presented a campus update on the IVCC Transfer Academy. The design of the Transfer Academy is rooted in the Guided Pathways model, which places an emphasis on student success through clearly mapping academic pathways, assisting students with program entrance, supporting student academic success, and ensuring that learning happens. Mr. Grzybowski noted that by leveraging resources and making minor adjustments to course offerings, IVCC is able to offer an IAI pathway of courses at the Ottawa Center and is in the process of developing a STEM pathway on the Main Campus. Mr. Overocker informed that interested high school students will be able to enroll in Transfer Academy courses at the dual credit/dual enrollment reduced tuition rate while completing coursework and accessing student support services on an IVCC campus. Mr. Overocker added that the Academy allows high school students to be released each afternoon to attend two courses at the Ottawa Center or on the Main Campus. Mr. Grzybowski noted that without a collaborative effort from all interested stakeholders, this promising program would not be possible. There are 22 Transfer Academy students enrolled this summer at the Ottawa Center from Serena High School, Marquette Academy and Henry-Senachwine.  Streator and LaSalle-Peru high school students are expected to enroll in 2020. Mr. Grzybowski added that the Academy positions students for seamless transfer to a university. Mr. McCracken congratulated the presenters on an outstanding program. Mr. McCracken suggested that the marketing be fine-tuned to incorporate all IVCC dual credit/dual enrollment opportunities including the College Start and Career Start programs. Mr. McCracken noted that adding a tool to the presentation that would encompass all options available would be helpful to high school students, parents and administration.

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Dr. Boyles to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – June 4, 2019 Facilities Committee Meeting; June 13, 2019 Board Meeting; June 18, 2019 Closed Session Minutes Committee Meeting; and June 24, 2019 Audit Finance Committee Meeting

Approval of Bills - $1,044,063.15

Education Fund - $743,778.99; Operations & Maintenance Fund - $71,566.06; Operations & Maintenance (Restricted Fund) - $130,988.70; Auxiliary Fund - $14,613.11; Restricted Fund - $7,823.87; Audit Fund - $2,000.00; Liability, Protection & Settlement Fund - $70,192.42; and Grants, Loans & Scholarships - $3,100.00.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending May 25, 2019; June 8, 2019; and June 22, 2019 & the Part-time Faculty and Staff Appointments of June 2019.

PRESIDENT’S REPORT

Dr. Corcoran requested that the Board members consider highlighting on their calendars Monday, July 22 at 5 p.m. when, thanks to Julie Hogue, our director of nursing, we will hold our annual LPN pinning ceremony in the Dr. Mary Margaret Weeg Cultural Centre. There are 15 graduates. Also, on Wednesday, July 31, at 6 p.m. we will be recognizing this year’s graduating class of the massage therapy program in room C-316. Although program coordinator Roxanne Cherpeske has advised that there are only a handful of graduates because of some timing issues, she is optimistic about fall semester enrollments which now stand at 13. Dr. Corcoran reported that late last month we received the news that Sigma Kappa Delta, the English Honor Society for two-year colleges, once again chose to recognize our Mu Alpha chapter as a 2019 Ivy Chapter because of the fine work of Dr. Kim Radek-Hall and Delores Robinson who are excellent at promoting the society and its mission on our campus. Dr. Corcoran congratulated Kim and Delores on a job well done. Dr. Corcoran noted that our commitment to becoming a leader in the field of Agriculture education has been favorably received by the community and it has made an impression upon high school Ag instructors and their students when deciding upon where to go to college. Dr. Corcoran informed that one of our past exemplary Ag students was Martha Hoffman who received recognition and scholarships while at IVCC and has now moved on to NIU. Her sister, Miriam—incoming freshman and Ag major—is following in her footsteps. First, Miriam was elected to the Illinois FFA as the state organization’s secretary, and just this week we heard that she has been selected as this year’s National Officer Candidate from Illinois. Always quick to recognize others, one of the first people Miriam contacted with the good news was our Ag program co-coordinator, Willard Mott. Dr. Corcoran reported that in Willard’s eyes, “she is the top FFA member in Illinois. Her commitment to the FFA and Agriculture education is top-notch.” “She was selected by her peers to represent Illinois FFA for a year and has now been selected by her peers and a selection committee composed of Ag industry representatives, Ag teachers, and other Ag leaders to represent Illinois FFA as a National Officer candidate. Each state can only send one and she is ours.” Dr. Corcoran noted that we are happy for and proud of Miriam Hoffman, a rising star in the exciting field of Agriculture.

COMMITTEE REPORTS

The meeting minutes for the Facilities Committee, the Closed Session Minutes Committee, and the Audit Finance Committee were included in the Board book.

IVCC BOARD OF TRUSTEES RESIGNATION – MELISSA M. OLIVERO

Motion made by Mr. Solon and seconded by Mr. McCracken to accept with regret the resignation of Ms. Melissa M. Olivero as a member of the IVCC Board of Trustees, effective July 11, 2019. Motion passed by voice vote.

FY2020 TENTATIVE BUDGET

It was moved by Mr. McCracken and seconded by Mr. Klein to adopt the Resolution approving the FY2020 Tentative Budget as presented and to authorize publication of the Notice of Public Hearing. Mr. Mallery noted that when looking at the figures over the past four to five years, the college has been pushing more financial responsibility to taxpayers and to students in tuition increases. He inquired about funding expectations and if that can be considered during discussions on the tax levy request. Mr. Mallery asked that consideration be given to placement of a mechanism that would allow the college to reassess its levy to not ask for more from the taxpayers and give some relief there if the higher amount of funding comes in. Mr. Solon advised that discussion or decision would occur in December. Ms. Goetz added that the motion before the Board is to accept the tentative budget. Motion passed by voice vote.

STUDENT ATHLETIC INSURANCE RENEWALS

It was moved by Mr. Mallery and seconded by Mr. McCracken to approve the renewal from Guarantee Trust Life for the student athletic insurance coverage with 1^st Agency at $30,318.  Motion passed by voice vote.

It was moved by Dr. Boyles and seconded by Mr. Klein to approve the renewal from Gerber Life Insurance Company for the student athletic catastrophic insurance coverage with Zevitz Student Accident Insurance at $2,990. Motion passed by voice vote.

REQUEST FOR PROPOSAL RESULTS – COPIER LEASE

It was moved by Mr. Mallery and seconded by Mr. Solon to approve the proposal from Marco Technologies, LLC – Peru, IL for a 60-month rental agreement at an estimated annual cost of $25,286.40. Motion passed by voice vote.

BOARD TRAVEL

It was moved by Mr. Solon and seconded by Mr. Klein to approve the reimbursement of expenses in the amount of $82.36 incurred by Ms. Goetz for attending the 2019 ICCTA Convention and Trustee Leadership Training Sessions on June 6 and 7, 2019.

Student Advisory Vote – “Aye.” – Mr. Klein.  Roll Call Vote: “Ayes” – Mr. Mallery, Dr. Boyles, Mr. Solon, and Mr. McCracken. “Nay” – none.  “Abstain” – Ms. Goetz.  Motion carried.

SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES

It was moved by Dr. Boyles and seconded by Mr. McCracken to approve the release of the closed session minutes from December 10, 2015; December 8, 2016; November 28, 2017; April 12, 2018; June 21, 2018; and January 29, 2018, as presented. Motion passed by voice vote.

TRUSTEE COMMENT

Mr. Klein thanked the Facilities and Grounds teams for the beautiful, well-kept IVCC campus.

Ms. Goetz reported that there was record attendance at the 2019 ICCTA Convention, Mike Monaghan retired as the ICCTA Executive Director, Jim Reed is the incoming Executive Director; and Bill Taylor received ICCTA’s 2019 Distinguished Alumnus Award. Ms. Goetz shared the community college trustee training booklet with the Board.

Mr. McCracken thanked Mark Grzybowski and Bonnie Campbell as he shared that the proposal on the Career Start Program has been accepted for the ICCTA Forum for Excellence on September 24 and 25.

CLOSED SESSION

It was moved by Mr. Solon and seconded by Mr. Klein to convene a closed session at 7:25 p.m. to discuss 1) the selection of a person to fill a vacancy in a public office; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 3) collective negotiations; 4) pending litigation; and 5) closed session minutes.  Motion passed by voice vote.

After a brief break the Board entered closed session at 7:29 p.m. On a motion by Mr. Solon and seconded by Dr. Boyles, the regular meeting resumed at 8:55 p.m. Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. Klein and seconded by Mr. McCracken to approve and retain the Closed Session minutes of the June 13, 2019 Closed Session Meeting and the June 18, 2019 Closed Session Minutes Committee Meeting. Motion passed by voice vote.

OTHER

None

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 8:56 p.m.