January 10, 2019 Minutes of Regular Meeting

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
David O. Mallery, Secretary
Amy L. Boyles
Jay K. McCracken (entered at 6:34 p.m.)
Angela M. Stevenson
Joseph M. Marenda, Student Trustee

Members Absent

Melissa M. Olivero

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski, Vice President for Student Services
Bonnie Campbell, Associate Vice President for Academic Affairs
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney

APPROVAL OF AMENDED AGENDA

It was moved by Dr. Boyles and seconded by Mr. Solon to approve the agenda as amended (agenda item #9 deleted).  Motion passed by voice vote.

PUBLIC COMMENT

Tracy Lee, president of AFT Local 1810, addressed the Board regarding an issue that the union raised at the October 2018 Board meeting.  Ms. Lee noted that the local has not received a formal response of the Board’s final discussion.  Ms. Lee left information for Board review and requested a formal written response.

CONSENT AGENDA ITEMS

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – December 6, 2018 Audit Finance Committee Meeting and December 13, 2018 Board Meeting.

Approval of Bills - $1,113,071.74

Education Fund - $683,025.47; Operations & Maintenance Fund - $162,036.93; Operations & Maintenance (Restricted Fund) - $4,367.98; Auxiliary Fund - $160,839.68; Restricted Fund - $73,080.90; Audit Fund - $4,000.00; and Liability, Protection & Settlement Fund - $25,720.78.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending December 8, 2018 and December 22, 2018 and part-time faculty and staff appointments December 2018.

PRESIDENT’S REPORT

Dr. Corcoran thanked trustees Goetz, McCracken and Solon for attending our employee holiday luncheon on December 18 and assisting in recognizing our staff for all they do to carry out the college’s mission “to provide high-quality, accessible and affordable education that inspires individuals and our community to thrive.”  Dr. Corcoran noted that DeMilio’s Italian Deli did a nice job of handling the menu for that event and several others that have followed since we returned for the spring semester.  Dr. Corcoran extended thanks as well to Dr. Anderson’s leadership team, especially Dr. Patrice Hess, for very worthwhile in-service activities during the day and evening for full- and part-time faculty on Tuesday as a kick-off to the spring semester.  He noted that updates on dual credit, student engagement and assessment were the focus of the day’s discussions.  Dr. Corcoran reported that enrollments continue to struggle and the staff is doing everything that they can think of to close the gap between budgeted and actual credit hours.  Dr. Corcoran informed that Nicholas Fish, our new full-time EMS instructor, is on board and very optimistic about the potential for his program; and Gracelyn Quesse, our new student recruitment specialist, has joined us.  He noted that our new cybersecurity program is in the process of being approved by ICCB and IBHE personnel for fall semester enrollments.  Dr. Corcoran reported that we are putting the final touches on our new medical assistant program and that, too, will meet our goal for a fall semester launching.  Dr. Corcoran noted that the bottom line is we are optimistic about how our new programs, and new ways of marketing them, will be received by the community.   In conclusion Dr. Corcoran thanked Judy Day for making the Popular Annual Financial Report available to the Board members this evening and thanked Cheryl Roelfsema and the Business Office staff for preparing the document.

COMMITTEE REPORTS

• Mr. Solon reported that at the December 6^th Audit Finance Committee meeting the auditors reviewed the comprehensive annual financial report and the opinion of the auditors was that IVCC earned an unmodified report and the audit is clean with no deficiencies.  He informed that we also learned of the College Insurance Plan (CIP) and that retiree costs are shifting from the state to the local districts.  Mr. Solon commended Dr. Corcoran, Ms. Roelfsema and the entire IVCC team for a job well done.  The minutes from the Audit Finance Committee meeting are included in the Board book
• Mr. Mallery reported that the Facilities Committee met today at 5:30 p.m. and reviewed the master plan, details for a proposed agriculture facility, and recommendation for replacement of damaged drainage tiles in campus farm fields.  Mr. Mallery informed that the full Board would be receiving the documents from that meeting and that those planning documents would serve as a blueprint of what the future results could be.
• Dr. Corcoran noted that a meeting of the Audit Finance Committee would be set for later this month, either January 29 or 30 depending on the availability of the committee members.

PROPOSED RESULTS – ENROLLMENT DRIVER MAGAZINE

It was moved by Mr. McCracken and seconded by Mr. Solon to authorize contracting with Indiana Printing and Publishing Company, Inc. for the printing and mailing of the Enrollment Driver magazine for $13,853.18.  Mr. Mallery inquired if there was data that tracked the effectiveness that the Enrollment Driver has on enrollment.  Dr. Corcoran noted that information is not available, however, we will follow through with data tracking the effectiveness of the publication as suggested.  Motion passed by voice vote.

REQUEST – ILLINOIS VALLEY LABOR MANAGEMENT BUSINESS AFTER HOURS

It was moved by Ms. Stevenson and seconded by Mr. Solon to grant permission for the Illinois Valley Labor Management Group to host two business after-hours events with local chambers using college facilities.  Motion passed by voice vote. 

CAREER AND TECHNICAL EDUCATION TUITION WAIVER AGREEMENT IN AUTOMOTIVE TECHNOLOGY

It was moved by Mr. Mallery and seconded by Mr. Solon to approve the Automotive Technology tuition waiver for both SRAVTE students and those students attending other in-district high schools not included by SRAVTE effective Fall 2019, as presented.  Motion passed by voice vote.

CAREER AND TECHNICAL EDUCATION TUITION WAIVER AGREEMENT IN AGRICULTURE

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the Agriculture tuition waiver for both SRAVTE students and those students attending other in-district high schools not included by SRAVTE effective Fall 2019, as presented.  Motion passed by voice vote.

TRUSTEE COMMENT

None

CLOSED SESSION

It was moved by Ms. Stevenson and seconded by Dr. Boyles to convene a closed session at 6:45 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body; 2) student discipline; and 3) closed session minutes.  Motion passed by voice vote.

The Board immediately entered closed session at 6:45 p.m. On a motion by Mr. Solon and seconded by Ms. Stevenson the regular meeting resumed at 7:04 p.m.  Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. McCracken and seconded by Dr. Boyles to approve and retain the closed session minutes of the December 13, 2018 Closed Session Board Meeting. Motion passed by voice vote.

OTHER

None

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:05 p.m.