December 12, 2019 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, December 12, 2019 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
David O. Mallery
Jay K. McCracken
Maureen O. Rebholz
Matthew H. Klein, Student Trustee

Members Absent

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Deborah Anderson, Vice President for Academic Affairs
Cheryl Roelfsema, Vice President for Business Services & Finance
Mark Grzybowski, Vice President for Student Services
Bonnie Campbell, Associate Vice President for Academic Affairs
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney

MOMENT OF SILENCE

Ms. Goetz opened the meeting with a moment of silence in memory of Ralph Scriba.

Ralph D. Scriba, a 1951 graduate of LPO Junior College, passed away recently. Despite his incredible success after leaving the Illinois Valley for the West Coast, he never forgot the role his community college played in preparing him for what would lie ahead. He and his family were generous supporters of IVCC, especially our capital campaign and academic programs such as Agriculture, Medical Assistant and Nursing. Please join me in a moment of silence honoring Ralph D. Scriba.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the amended agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None

CONSENT AGENDA ITEMS

It was moved by Ms. Stevenson and seconded by Mr. Solon to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – November 14, 2019 Audit Finance Committee Meeting and November 14, 2019 Board Meeting.

Approval of Bills - $1,193,556.90

Education Fund - $970,149.47; Operations & Maintenance Fund - $70,759.86; Operations & Maintenance (Restricted Fund) - $7,887.25; Auxiliary Fund - $62,918.44; Restricted Fund - $24,807.43; Audit Fund - $12,900.00; and Liability, Protection & Settlement Fund - $44,134.45.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending November 9, 2019 and November 23, 2019 & the Part-time Faculty and Staff Appointments of November 2019.

PRESIDENT’S REPORT

Dr. Corcoran introduced Ms. Kathryn “Kaity” Griswold, Medical Assistant instructor and new leader of the Medical Assistant program. Ms. Griswold attended the meeting with Director of Nursing, Julie Hogue and was welcomed by the Board. Dr. Corcoran reported that the college has received its annual Project Success performance report from the US Department of Education and thanks to the fine work of director Chris Herman and his excellent staff of Dr. Cynthia Cardosi, Diane Scoma and Terumi Scully, we maxed out on all categories including persistence, good academic standing, degrees/certificates earned, transfer rates and number served. He added that a total of 183 students benefitted from our program. Dr. Corcoran noted that every year there is a match requirement from our Education Fund in support of the program, and his goal tonight was to simply show that the board’s investment in this program is always well served. Dr. Corcoran informed that the annual Support Staff Holiday Craft Fair was held on December 4 and the results were outstanding. Gerilynn Smith took the lead in organizing the event which generated $1570 net income (up $350 over last year). He added that proceeds are earmarked to benefit the Earth Day 2020 Program. Dr. Corcoran extended congratulations to Gerilynn’s committee which includes Carey Burns, Laurie Pittman, Marlene Merkel, Ida Brown, Karol Baker, Diane Kreiser, Leslie Hofer, Kim Koehler, Angie Dunlap, Michelle Carboni, Cynthia Cardosi, Polly Ragazincky, Erin Templeton, Susan Martyn, Diane Scoma, Jill Whorley, Theresa Carranco, Dawn Watson, Terumi Scully, Kim Herout and Paula Hallock. Dr. Corcoran reported that Shane Lange and he enjoyed attending the NECA-IBEW Local 176 Joint Apprenticeship and Training Committee graduation ceremony in Joliet on Friday, November 15 where 12 students earned their AAS degrees in electrical construction technology while also becoming journeymen electricians. Dr. Corcoran noted that this partnership has been in place for a number of years, long before he was appointed to his current position, and is a point of pride for all of us. Dr. Corcoran noted that Shane Lange and he also attended the contractors association and labor management groups’ annual joint dinner on November 22. He commented that the reason he was bringing this up is because after the meal there is always a program that highlights students who have received scholarships from the groups in support of higher education. Dr. Corcoran noted that it was very gratifying to hear that the majority of the students were enrolled or planning to attend IVCC. Dr. Corcoran congratulated Mark Grzybowski, Chris Jauch, Cory Tomasson, Fran Brolley and Reed Wilson on the role they played in launching the IVCC Rotaract club, which culminated with the chartering event on November 18. He reported that the newly-formed hospitality program advisory committee was pleased with what they heard regarding our intent to launch the first class of a hospitality program in the second eight-weeks of the spring semester. Dr. Corcoran congratulated Don Grant Zellmer, Dr. David Kuester and their colleagues on their fabulous production of Elf: The Musical. He added that everyone had a great time. Dr. Corcoran extended congratulations to our Board of Trustees vice chair Everett Solon on being inducted into the Streator Township High School Worthy Hall of Fame. Dr. Corcoran noted that he cannot imagine anyone more deserving of this honor than Everett Solon.

COMMITTEE REPORTS

The minutes from the November 14, 2019 Audit Finance Committee Meeting are in the board book.

2019 TAX LEVY

Motion made by Mr. Mallery and seconded by Mr. McCracken to adopt the Tax Levy Resolution, Certificate of Tax Levy, Resolution of Intent, Notice of Intent to Increase Tax Levy, and Certificate of Compliance with the Truth and Taxation Act, as presented. Motion passed by voice vote.

FACULTY APPOINTMENT – NANCY A. MCDONNELL, CYBERSECURITY INSTRUCTOR

It was moved by Dr. Boyles and seconded by Dr. Rebholz to approve the appointment of Nancy A. McDonnell as Cybersecurity Instructor at Step B-12, an annualized salary of $61,572 prorated January 8 through May 16, 2020 on the 2019/2020 faculty salary schedule. Motion passed by voice vote. Ms. McDonnell was present and was congratulated and welcomed by the Board.

BID RESULT – AMATROL PORTABLE PLC TROUBLESHOOTING LEARNING SYSTEM

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the purchase of ten Amatrol Portable PLC Troubleshooting Learning Systems and the software programs to run them from Moss Enterprises in the amount of $168,300. Motion passed by voice vote.

PURCHASE REQUEST – FERRILLI SYSTEM SUPPORT CONTRACT

It was moved by Mr. Solon and seconded by Mr. Klein to authorize the renewal of Ferrilli Higher Education Technology Consultants Maintenance and Support contract in the amount of $69,600 to be paid monthly for a period of 36 months. Motion passed by voice vote.

ICCB DEFERRED MAINTENANCE PROJECTS

It was moved by Ms. Stevenson and seconded by Mr. McCracken to approve the submission of the four projects: Air/Moisture Infiltration, Utility Extensions, Fireplace Lounge Accessibility, and the Technology Commons Upgrade, for possible deferred maintenance funding from the CDB. Motion passed by voice vote.

SCHEDULE OF REGULAR MEETING DATES AND TIMES

It was moved by Mr. Solon and seconded by Dr. Rebholz to approve the following meeting dates for 2020 and provide public notice of this schedule. All meetings will take place at 6:30 p.m. in Room C-307, The Board Room, on the campus of Illinois Valley Community College, 815 North Orlando Smith Road, Oglesby, Illinois. Motion passed by voice vote.

Thursday, January 9, 2020 Thursday, July 9, 2020

Thursday, February 13, 2020 Thursday, August 13, 2020

Thursday, March 12, 2020 Thursday, September 10, 2020

Thursday, April 9, 2020 Thursday, October 8, 2020

Thursday, May 14, 2020 Thursday, November 12, 2020

Thursday, June 11, 2020 Thursday, December 10, 2020

BOARD TRAVEL

It was moved by Mr. McCracken and seconded by Ms. Stevenson to approve reimbursement of expenses in the amount of $75.40 incurred by Ms. Goetz and $75.40 incurred by Dr. Boyles for attending the ICCTA Seminar and Meeting in November 2019.

Student Advisory Vote: -- “Aye” – Mr. Klein. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, and Mr. Solon. “Nay” – none. “Abstain” – Dr. Boyles and Ms. Goetz. Motion carried.

TRUSTEE COMMENT

Ms. Goetz reminded of the Illinois Building Trades Open House tomorrow afternoon, December 13 and invited other Board members to join in the celebration. Ms. Stevenson noted that she would also be in attendance at the event.

CLOSED SESSION

Ms. Goetz requested a motion and a roll call vote at 6:45 p.m. to enter into a closed session to discuss: 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and 2) closed session minutes. Motion made by Ms. Stevenson and seconded by Dr. Rebholz to enter into a closed session.

Student Advisory Vote: -- “Aye” – Mr. Klein. Roll Call Vote: “Ayes” – Ms. Stevenson, Mr. Mallery, Mr. McCracken, Dr. Rebholz, Dr. Boyles, Mr. Solon and Ms. Goetz. “Nay” – none. Motion carried. The Board immediately entered closed session at 6:46 p.m.

Motion made by Ms. Stevenson and seconded by Dr. Rebholz to return to the regular meeting.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. Solon and seconded by Mr. McCracken to approve and retain the closed session minutes of the November 14, 2019 Closed Session Meeting. Motion passed by voice vote.

OTHER

None

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 6:58 p.m.