August 15, 2019 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, August 15, 2019 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
Angela M. Stevenson, Secretary
Amy L. Boyles
David O. Mallery
Matthew H. Klein, Student Trustee

Members Absent

Jay K. McCracken

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Deborah Anderson, Vice President for Academic Affairs
Cheryl Roelfsema, Vice President for Business Services & Finance
Leslie Hofer, Director of Human Resources
Kathy Ross, Controller
Walt Zukowski, Attorney

PUBLIC HEARING

This being the time and place published for a Public Hearing regarding the FY2020 budget, Board Chair, Jane Goetz, called for questions and/or comments from the audience. Since there no questions and/or comments, Ms. Goetz called for a motion to close the Public Hearing. It was moved by Mr. Solon and seconded by Dr. Boyles to close the Public Hearing. Motion passed by voice vote.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Mr. Klein to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

Mike Phillips, Geology Instructor, addressed the Board to inform that he just arrived from transporting his daughter to a university and that all of her IVCC credits transferred seamlessly. Mr. Phillips commended the IVCC counselors for their fine work and for making his daughter’s transfer so successful.

RECOGNITION – DR. ROSE MARIE LYNCH

Dr. Rose Marie Lynch was present to be honored for her work and historic contributions to Illinois Valley Community College. Ms. Goetz acknowledged Dr. Lynch’s work as an acclaimed journalism and English instructor, advisor for the award-winning Apache and IV Leader newspapers, 1994 ICCTA Outstanding Faculty Member, 1999 Carnegie Foundation ‘Illinois Professor of the Year,’ 2011 IVCC-LPO Hall of Fame inductee and key presenter at each year’s induction ceremony, a grant writer who helped IVCC secure $1.2 million in National Science Foundation funding, a 34-year member of the LaSalle-Peru High School board, and 31-year President of the Illinois Valley Food Pantry. Ms. Goetz unveiled a plaque with a photo of Dr. Lynch and Dr. Mary Margaret Weeg. Ms. Goetz read the plaque text as follows:

Illinois Valley Community College expresses its profound gratitude to two of its preeminent humanities leaders: Dr. Rose Marie Lynch and her mentor, Dr. Mary Margaret Weeg. Hired by Dr. Weeg in 1970, ‘Rosie’ went on to become an award-winning IVCC journalism and English instructor over a 32-year career. As executor of Dr. Weeg’s estate, Rosie skillfully handled the largest gift in IVCC’s history, a $1.2 million bequest. IVCC named its beautifully-refurbished auditorium the Dr. Mary Margaret Weeg Cultural Centre in 2017. We will always remember and cherish Rosie for her continued role in that unprecedented donation and for the countless other kindnesses she graciously performed for IVCC and its students.”

The plaque will be displayed near the entrance of the Weeg Cultural Centre. In her remarks to the Board, Dr. Lynch deflected all credit to her mentor, the late Dr. Mary Margaret Weeg.

CONSENT AGENDA ITEMS

It was moved by Mr. Mallery and seconded by Mr. Solon to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – July 11, 2019 Board Meeting.

Approval of Bills - $1,703,528.86

Education Fund - $1,346,068.43; Operations & Maintenance Fund - $84,231.00; Operations & Maintenance (Restricted Fund) - $157,659.59; Auxiliary Fund - $57,487.50; Restricted Fund - $26,340.69; and Liability, Protection & Settlement Fund - $31,741.65.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending July 6, 2019 and July 20, 2019 & the Part-time Faculty and Staff Appointments of July 2019.

PRESIDENT’S REPORT

Dr. Corcoran reported that on July 22^nd we had our annual LPN pinning ceremony thanks to Julie Hogue and her terrific nursing faculty. Dr. Corcoran thanked Jane Goetz, Dr. Amy Boyles and Jay McCracken for attending and representing our Board of Trustees. Dr. Corcoran informed that on July 31st we had our massage therapy graduation ceremony and if you happened to be in the hallway that night you would have thought it had to be the biggest graduating class of all time based on the number of attendees. He noted that he did not know what our new program coordinator Roxanne Cherpeske has going these days, but despite a small graduating class, Room C-316 was packed with enthusiastic supporters of our students and great faculty. Dr. Corcoran thanked Jane Goetz and Dr. Boyles for joining us. Dr. Corcoran informed that we had a nice turnout of 36 students at the IVCC Ottawa Center for an express registration event one week ago in the evening on Thursday, August 8, and more students and staff attended a similar event on the morning of Saturday, August 10. Dr. Corcoran thanked the Student Services Division staff who attended and played roles in helping students get what they need to change their lives.  Dr. Corcoran noted that Project Success staff hosted a very successful “JumpStart” program on August 12. He added that there are four reasons why our Project Success students do so well and they are Cynthia Cardosi, Diane Scoma, Terumi Scully and Director Chris Herman. Dr. Corcoran extended thanks to Crystal Credi, Quintin Overocker, Aseret Loveland, Bonnie Campbell and many of their colleagues, on behalf of Mark Grzybowski, yesterday’s new student convocation was a big success. He added that highlights of the program included words of advice to 344 incoming students from Sarah Tipton, a wonderful former student trustee, Matthew Klein, our current trustee, and Kaitlyn Ruppert, our new student body president. Dr. Corcoran noted that we were pleased with the turnout and proud of everyone’s fine work. Dr. Corcoran informed that Matthew prepared an excellent YouTube video of the program and sent it out first thing this morning. Dr. Corcoran added that he did not want to embarrass Matthew because he is very modest, but everything he touches in the way of videos and use of social media turns to gold. He informed that he appreciated David Dodge sharing with us a nice article in the Bureau County Republican regarding Trustee Jay McCracken, LaMoille School district’s interim superintendent, being nominated for the coveted National LifeChanger of the Year award. Dr. Corcoran noted that those of us in the IVCC district already knew about Jay’s great achievements, now his legacy for leadership is being shared across the country.

FY2020 BUDGET – RESOLUTION TO ADOPT THE BUDGET

Motion made by Mr. Solon and seconded by Ms. Stevenson to Adopt the Resolution approving the FY2020 Budget, as presented.

Student Advisory Vote: – “Aye.” – Mr. Klein.  Roll Call Vote: “Ayes” – Dr. Boyles, Mr. Solon, Ms. Stevenson, Mr. Mallery and Ms. Goetz.  “Nay” – none.  Motion carried.

INSURANCE RENEWALS

It was moved by Mr. Solon and seconded by Mr. Klein to accept the recommendation of the insurance consultant to renew all coverages with the same carriers at $218,681, as presented. Motion passed by voice vote.

TRANSFER OF FUNDS

It was moved by Dr. Boyles and seconded by Ms. Stevenson to approve the transfer of $225,000 to the Capital Development Board trust account at Heartland Bank and Trust Company to cover anticipated costs for Project No. 810-046-019 to begin the project specifications. Motion passed by voice vote. Dr. Corcoran noted that the project is for roadway and parking lot repaving and the CDB approved $675,000 in deferred maintenance funds with a match from the college of $225,000.

FACULTY APPOINTMENT – DAVID GARRISON, MATHEMATICS INSTRUCTOR

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the appointment of David Garrison as Mathematics Instructor at B-2, an annualized salary of $45,327 on the 2019/2020 faculty salary schedule. Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Goetz noted that this is the first day of the fall semester and bid everyone a wonderful start to the new academic year.

CLOSED SESSION

It was moved by Ms. Stevenson and seconded by Dr. Boyles to convene a closed session at 6:48 p.m. to discuss 1) the selection of a person to fill a vacancy in a public office; 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 3) collective negotiations; 4) pending litigation; and 5) closed session minutes.  Motion passed by voice vote.

The Board immediately entered closed session at 6:48 p.m. On a motion by Dr. Boyles and seconded by Mr. Solon, the regular meeting resumed at 7:28 p.m. Motion passed by voice vote.

APPROVAL OF CLOSED SESSION MINUTES

It was moved by Mr. Klein and seconded by Dr. Boyles to approve and retain the amended closed session minutes of the July 11, 2019 Closed Session Meeting. Motion passed by voice vote.

OTHER

None

ADJOURNMENT

Ms. Goetz declared the meeting adjourned at 7:30 p.m.