June 4, 2019 Facilities Committee Meeting

Committee Members Physically Present

David O. Mallery, Chair
Angela M. Stevenson

Committee Members Absent

Melissa M. Olivero

Other Board Members Physically Present

Jane E. Goetz, Board Chair

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Mark Grzybowski, Vice President for Student Services
Bonnie Campbell, Associate Vice President for Academic Affairs
Fran Brolley, Director of Community Relations and Development
Scott Curley, Director of Facilities
Patrice Hess, Director of Learning Resources
Dominick Demonica, Demonica/Kemper Architects

Mr. Mallery called the meeting to order at 5:30 p.m.

PROTECTION, HEALTH AND SAFETY (PHS) PROJECTS

Air Handler/Chiller Replacements – Buildings F & G

The existing equipment is the original equipment when the buildings were constructed. The controls for Building G were updated in 2018 but the equipment was not replaced. Building F, which is the Dr. Mary Margaret Weeg Cultural Centre, appears to be part of the CTC Building, however, the HVAC is a separate system.  The approximate cost is $1,000,000. Dr. Corcoran noted that the proposed replacements are a continuation of what has been in place for a number of years and are in step with past practice for updating the air handler/chillers.

Bleacher Replacement – Building G

The bleachers in Building G are original from the 1970s construction and are not ADA compliant. Events that are held in the gym beyond basketball and volleyball competitions are commencement, scholarship recognition event, academic awards banquet, and student recruiting events such as Career Expo. The approximate cost is $300,000. Mr. Mallery noted the sizable audiences for commencement and other college events and recommended that we get the most seating capacity as possible with the new bleachers. Mr. Mallery inquired about the possibility of separating the expense of the bleacher logos to consider alternatives that would serve other stakeholders. Mr. Demonica advised that the logos could be pulled out as a separate bid and perhaps then covered by other funds or fundraising. The committee recommended that the PHS projects be presented to the whole Board.

RAMP DOCUMENTS

Dr. Corcoran noted that the Community College Capital Resource Allocation Management Program (RAMP) is the request of each college for state funding for capital improvements. Following the construction of the Community Technology Center and other renovations, the college has not submitted a RAMP project since June 2013. RAMP provides an opportunity for state funds along with college funds to be used locally and make enhancements to the college.

New Agriculture Center

Dr. Corcoran shared that the Illinois legislature awarded Phase I of the project $150,000 Friday after the college had earlier secured nearly $165,000 from the state. The total $315,000 is nearly half of what is needed for Phase I, an agriculture storage and maintenance facility. Dr. Corcoran added that the Phase I building will allow Ag students to inspect and perform routine maintenance on tractors, cultivators, planters and other field equipment.

A proposed Phase II agriculture building was shared with the committee members and building images were presented by IVCC and Illinois Capital Development Board (CDB) architect Dominick Demonica. The 5,100 square-foot facility would include a classroom, lab, conference center, student space and faculty offices. Mr. Demonica advised that the RAMP project is planned at a total cost of $4,114,200. The cost share would be $3,085,600 in state funds and $1,028,600 in local funding.  Mr. Mallery noted that the RAMP project would get the college on the list for capital requests and would prepare us for that opportunity. The committee recommended that the RAMP capital request for the new agriculture center be presented to the full Board.

Preliminary Discussion

Discussion was introduced for two future RAMP projects: 1) Technology Commons and 2) Library/Student Success Center.

Technology Commons

The existing Learning Commons would be refashioned as a center supporting faculty and student technology needs. The proposed Technology Commons would allow opportunities for growth and development on the part of both students and faculty. The Student Help Desk would continue to provide technological assistance to students and the relocation of the Center for Excellence in Teaching, Learning and Assessment (CETLA) to this space would provide a central location for faculty development and innovation. Mr. Demonica advised that the proposal includes eliminating the raised floor of the space and installing a new elevator. Dr. Hess noted that locating the Student Help Desk and CETLA in the same area would allow one team to serve both students and faculty. Dr. Hess added that the plan does include a dedicated space for faculty.

Library/Student Success Center

The RAMP project would integrate library services with academic support services including the current Writing Center and Peer Tutoring Center to create a one-stop for learning resources. In this manner students would have easy access to any additional resources they may need to enhance their learning. Mr. Mallery inquired when the library was last renovated. Ms. Roelfsema reported that the east end of the library was renovated in 2013. Ms. Roelfsema noted that the proposal does not include any area that was renovated previously. She added that Peer Tutoring and the Writing Center are currently located in Building D.  Ms. Stevenson and Ms. Goetz expressed support for integrating the services as proposed. Mr. Mallery suggested that the two projects, Technology Commons and Library/Student Success Center, be combined for one RAMP project. Dr. Corcoran noted that consideration would be given for this excellent suggestion. The committee recommended that the RAMP projects for the Technology Center and the Library/Student Success Center be shared with the entire Board.

DEFERRED MAINTENANCE PROJECTS

Roadway/Parking Repaving

Dr. Corcoran reported that the college has received $675,000 in deferred maintenance from the state for repaving of the perimeter access road and parking lots. IVCC’s match share will be approximately $225,000. The access roads to the campus and the parking lots continue to deteriorate even with repair and sealing every other year. This work is not eligible for PHS funding and the annual operating budgets cannot cover the repaving expense. Dr. Corcoran credited State Representative Lance Yednock and State Senator Sue Rezin for helping facilitate the recent capital bill appropriations.

Air/Moisture Infiltration

In a series of projects from 1998 to 2004, the pre-cast concrete walls of Buildings A, B, C, D and E were caulked to prevent outdoor air and moisture from entering the buildings. It is time again to re-caulk the buildings. This is essential to prevent mold and to continue having comfortable, energy efficient learning spaces. The estimated cost is $1.5 million. The plan has been submitted to the Illinois Community College Board (ICCB) for deferred maintenance funding. The committee was in agreement that the deferred maintenance projects be shared with the entire Board.

STATUE/SCULPTURE PROJECT PROPOSAL

Dr. Corcoran informed that a proposal has been brought to President’s Council and the Operations Committee to erect a statue or sculpture in the center island of the college turnaround. The statue or sculpture would be a focal point as visitors approach the main entrance and would complement the “Power On” sculpture outside the CTC and the “Vertical Super Shape” outside the gym. Dr. Corcoran noted that economics instructor, David Barnes, along with assistance from Fran Brolley, brought the proposal forward. Mr. Brolley provided sketches of potential sculptures for committee review. The project would be paid for through private donations. The committee advised to move forward with the proposal.

OTHER

Dr. Corcoran reported that there is renewed interest from the City of Oglesby in locating an emergency call center on campus. Mr. Mallery noted that benefits to the college would need to be identified for this project to go forward. At this point the item is in the initial discussion stage.

ADJOURNMENT

Mr. Mallery declared the meeting adjourned at 6:15 p.m.