January 11, 2018 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, January 11, 2018 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Jane E. Goetz, Chair
Everett J. Solon, Vice Chair
David O. Mallery, Secretary
Amy L. Boyles  
Jay K. McCracken
Melissa M. Olivero
Angela M. Stevenson
Matthew F. Pehoski, Student Trustee     

Members Absent

Members Telephonically Present

Others Physically Present

Jerry Corcoran, President
Deborah Anderson, Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Leslie Hofer, Director of Human Resources
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Ms. Stevenson to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

None.

CONSENT AGENDA

It was moved by Ms. Olivero and seconded by Mr. McCracken to approve the consent agenda, as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – December 14, 2017 Board Meeting.

Approval of Bills - $1,200,121.73

Education Fund - $784,138.78; Operations & Maintenance Fund - $111,986.24; Operations & Maintenance (Restricted Fund) - $40,230.00; Auxiliary Fund - $212,321.01; Restricted Fund - $32,058.78; and Liability, Protection & Settlement Fund - $19,386.92.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending December 9, 2017 and December 23, 2017.

PRESIDENT’S REPORT

Dr. Corcoran reported that the overall Athletics GPA for the fall semester was an impressive 3.07.  He noted that while it is always good to report more wins than losses, the fact of the matter that our student athletes are indeed students first and all of the coaches and athletics program staff should be commended for a job well done.  Dr. Corcoran informed of an IVCC Agriculture Night event to be held on Tuesday, January 23 beginning at 5:30 p.m. when our men’s and women’s basketball teams will compete against Kishwaukee College.  Flyers promoting AG NIGHT were made available to the Board members.  Dr. Corcoran announced that Sauk Valley College will host an ICCTA regional meeting at 6:00 p.m. on Thursday, March 22.  Exact details are still forthcoming; the Board members were asked to consider holding that date if free and joining in the trip to Sauk for a chance to interact with trustees from our Northwest Region which includes Highland, Kishwaukee, Rock Valley, Sauk and IVCC.  Dr. Corcoran will send more detailed information on the event when it is available.  (The planned meeting of the Northwest Regional Trustees group was later changed from March 22 to Thursday, April 5 at 6:00 p.m. at Sauk Valley College.) Dr. Corcoran informed that IVCC’s part-time faculty in-service this past Monday evening, January 8, and all-staff program the following day went well.  He informed that the slideshow that summarized activities from the fall and what to expect in the spring could not have come together in such a professional format were it not for the fine work of his colleague Judy Day.  Dr. Corcoran noted that when you couple that effort with Dr. Anderson and her academic leadership team’s work on programs of particular interest to the faculty, it was a wonderful kickoff to the spring semester.  Dr. Corcoran commended Fran Brolley for the great job he did with his campus update at our meeting on November 9 when talking about our Foundation and the role it plays in helping the college carry out its mission.  Dr. Corcoran noted that Fran specifically highlighted the tremendous support that we have received over the years from Bill and Dian Taylor.  One of the action items presented this evening for board consideration is the purchase of a student-planning module that will help students stay on track and complete their program of study on time.  Dr. Corcoran shared that Bill and Dian are amongst our most generous benefactors and without their donation of $12,500, this purchase may have stayed on the “wish” list for another year or two.

COMMITTEE REPORTS

The Audit/Finance Committee will meet Friday, January 26, at 3:00 p.m. in the Board Room (C307).

PURCHASE REQUEST – Colleague Student Planning Module

The administration recommends the Board authorize the purchase of the Colleague Student Planning module and implementation services in the amount of $41,075 from Ellucian Company L.P.  The purchase price of 41,057 will be covered as follows:

            Donation from Willian & Dian Taylor            $12,500

            FY 18 IT Budget Cost Reductions                  28,500

It was moved by Mr. Solon and seconded by Mr. McCracken to approve the purchase of the Colleague Student Planning module and implementation services. Motion passed by voice vote. 

BOARD POLICIES (Second Reading)

Revisions to the following Board Policies were recommended: 

            3.1       Classification of Employees

            3.19     Hiring Process:  Administrators and Support Staff

The following new Board Policies were proposed:

            Alternative Credit

            Illinois Articulation Initiative

            Use of Unmanned Aerial Vehicles (UAVs) or Drones

Motion made by Dr. Boyles, seconded by Ms. Stevenson to approve the revisions to the Board Policies and the new Board Policies, as presented.  Motion passed by voice vote.

TRUSTEE COMMENT

Board Chair Jane Goetz shared a news article from The Times (January 11) featuring a 4-H competition of robotics teams held at IVCC’s Oglesby campus.  Ms. Goetz expressed that it was a great event and applauded IVCC’s support of it.  She noted that providing the location for such an event allows students the opportunity to visit the College and become familiar with the campus.   Ms. Goetz informed that she was in 4-H for eight years.