April 4, 2016 Minutes of Planning Committee Meeting

The Planning Committee of the Board of Trustees of Illinois Valley Community College District No. 513 met at 7 p.m. on Monday, April 4, 2016 in the Board Room-C307 at Illinois Valley Community College.

Committee Members Physically Present

Michael C. Driscoll, Committee Chair
Jane E. Goetz
Laurie A. Bonucci

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Sue Isermann, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Matt Suerth, Director of Institutional Research
Mike Phillips, Instructor

The meeting was called to order at 7 p.m. by Dr. Driscoll.

2015 INTEGRATED POSTSECONDARY EDUCATION DATA SYSTEM (IPEDS)FEEDBACK REPORT

The National Center for Education Statistics gathers educational and institutional data through the Integrated Postsecondary Education Data System (IPEDS).  The 2015 IPEDS Data Feedback Report provides summary data for the previous fiscal year (FY14) for benchmarking and trend analysis against a group of peer institutions and for tracking IVCC trends over time.  The peer institutions that IVCC chose for comparison purposes are Highland, John A. Logan, Kankakee, Kishwaukee, Lake Land, Lewis and Clark, McHenry, Richland, Sauk Valley, and Illinois Eastern.  Figure 1 identifies the percent of all students enrolled, by race/ethnicity, and percent of students who are women.  Eighty-two percent of the students are white, 58 percent are women, and 11 percent are Hispanic/Latino.  In Figure 2 unduplicated FY14 headcount fell to 6,303 down from 6,853, continuing a downward trend since FY11.  Over the past 5-year period, six of IVCC’s peers saw double-digit losses, while only Lake Land experienced a modest increase of 5.8 percent, due largely in part to its increase in correctional facilities enrollment.  Fall term, full-time headcount decreased two percent, to 1,467.  Part-time fall headcount fell 6.7 percent.  During the same period, eight of IVCC’s peers also posted losses.  In Figure 3, the total number of degrees and certificates awarded in FY14 decreased by 95.  Compared to IVCC’s peers, IVCC ranked 5^th in the total number of degree and certificates awarded.  IVCC awarded 511 associate degrees, down 45 from FY13, while the peer group averaged 502.  In Figure 4 Academic Year Tuition and Fees for First-time, Full-time, Degree/Certificate-Seeking Undergraduates for FY15 increased $320.  Among its peers, IVCC’s tuition and fees increased in rank from 5^th to 3^rd out of 12. Kishwaukee and Kankakee rank above IVCC.  Net Price of Attendance in Figure 5 is the average cost of attendance (including, tuition, fees, books, supplies, room & board, and travel expenses) minus the average grant or scholarship aid awarded to first-time, full-time students.  Localized factors, such as living expenses, housing costs, and transportation expenses, play an important part in determining this cost so peer comparisons are not always relevant.  In Figure 6 the percentage of first-time, full-time students receiving Pell grants increased from 57 to 61 percent.  IVCC ranked 11^th in the percentage of students receiving institutional grants, with only six percent of students receiving such aid.  Seventeen percent of IVCC first-time, full-time students took federal loans in FY14, an increase from FY13.  IVCC ranks 6^th in this category.  In Figure 7 the average grant size received by first-time, full-time students increased slightly.  IVCC ranked 7^th in the average size of its grant aid package awarded to first-time, full-time students, 10^th in the average size of its Pell grants, 10^th in the size of its State/local grants, and 10^th in the size of its institutional grants.  The average size of loans taken by these students was $4,267, 3^rd highest among its peers.  In Figure 8 the percentage of All Undergraduates receiving Any Type of Grant Aid decreased from 40 to 38 percent.  The overall percentage of students receiving federal loans decreased from ten percent to nine percent.  IVCC ranks 9^th in this category, same as last year.  In Figure 9 the average amount of any grant aid increased slightly, with the size of the Pell grants increasing.  Pell typically makes up the largest share of grant aid.  The size of the average federal loan decreased from $4,906 to $4,880.  In Figure 10 the overall Graduation Rate decreased from 30 (2010 cohort) to 24 (2011 cohort) percent, leaving IVCC ranking 10^th amount its peers.  In Figure 12 the percentage of first-time, full-time students (2010 cohort) graduating within the normal time (100 percent or two years) decreased from 16 to 12 percent, which placed IVCC below the peer median of 14 percent.  The percentage of students graduating within 150 percent (three years) of the normal time decreased from 35 to 30 percent, with the peer average at 26 percent, ranking IVCC 4^th among its peers.  Finally, the percentage graduating with 200 percent (four years) of normal time decreased from 40 to 38 percent, placing IVCC above the median of 31 percent and 4^th among its peers.  In Figure 13 the percent distribution of core revenues from Tuition & Fees increased from 9 percent to 15 percent in FY14.  The 75 percent State match for the CIC project was included in core revenues in previous years and that accounts for some of the changes in percentages.  IVCC is close to the median with Tuition & Fees and Local Appropriations.  It falls below the peer median in Government Grants & Contracts.  In Figure 14 Total Core Expenses per FTE Enrollment increased 7.3 percent, to $12,342, from FY13 to FY14.  As enrollments have decreased, the cost per credit hour (therefore, cost per FTE) has increased.  Compared to our peers, IVCC spent slightly below the median amount per FTE Enrollment.  In Figure 15 the number of FTE employees fell from 254 in fall 2013, to 250 in fall 2014.  In terms of the percentage of FTE positions, IVCC ranked above the median for Instruction/Research/Public Service positions, and slightly below the median in terms of Executive/Administrative/Managerial positions, Other Professional (Support Service) positions and Non-professional positions.  In Figure 16 the Average Salary for Full-time Instructional staff increased by 3.3 percent from FY13 to FY14.  IVCC’s FY14 average Full-time Instructional Staff salary is $68,256, which ranks IVCC 3^rd among its peers.

Dr. Driscoll noted that other schools are struggling.  Are there things that IVCC should be doing to promote the value of IVCC education.  The stability of IVCC, relative to other organizations, may help enrollment and IVCC should take advantage of its stable position.  A recent article noted that the budget impasse is driving a lot of seniors to go out of state.  IVCC was in the majority of community colleges funding MAP grants in the fall, but in the minority for funding MAP grants in the spring.

MARKET PENETRATION REPORT

The high school market penetration rate is the percent of recent high school graduates in the IVCC district who enroll at IVCC.  There are 22 public and private high schools of which five are split high schools meaning the students have the option of enrolling in neighboring community college districts with in-district tuition rates.  In previous reports various methodologies were used which is difficult to apply consistency.  For 2015 enrollments the methodology used in 2010 was looked at, which was a very consistent method to calculate high school market penetration so there is not as much fluctuation in previous reports.  This report includes all spring graduates that matriculate anytime during the academic year (summer, fall and spring terms).  Over the years the rate of market penetration has been in a relatively narrow 3.7 point range.  IVCC’s rate has fluctuated from a low of 19.1 percent in 2012 to a high of 22.8 percent in 2013.  The result is an average 21.5 percent over the six-year period.  An estimated 10,967 high school seniors graduated from District #513 high schools; of that, 2,354 enrolled at IVCC.  In comparison to 2010, the 2015 overall district graduating class size has dropped 137 students, but only 15 fewer students enrolled at IVCC.  It appears in the immediate future that senior class sizes are either declining in magnitude or leveling off depending on school size, with only a few schools growing.  IVCC has five split-district schools with a small number of students that annually enroll from these schools.  After removing the enrollment numbers from the analysis, the average penetration rate increased from 21.5 percent to 24.3 percent.  IVCC makes every attempt to capture accurate high school information from students when they register, but it has not always been required and not all students supply complete high school information.  With missing information, these students are excluded from the market penetration calculation.  The Office of Admissions and Records has made great strides in correcting this deficiency and as a result nearly 100 percent of the high school information from the freshman class of 2015 has been captured making for a much more reliable report.  This report does not include dual credit high school students as they are categorized by ICCB as high school students as long as they are currently enrolled in secondary education.  Eighteen of the 22 high schools in the district have dual credit.  It was suggested to calculate market penetration both ways, with and without dual credit. 

Laurie Bonucci noted a significant decline in high school enrollments on the western side of the district.  Even when IVCC is capturing a certain percentage of the graduating classes, if the graduating class is declining, IVCC will see a decline.  It was suggested to gather elementary enrollments to see what the future will bring.  It was pointed out that the fall graduates should be considered.  What percentage of high school seniors actually go on to college?  If there is a decrease in high school seniors going on to college, this would affect market penetration. 

PERSONAL ASSESSMENT OF THE COLLEGE ENVIRONMENT (PACE)(NOVEMBER 2015)

The survey was administered to 366 employees with 220 (61.1 percent) completing and submitting the instrument for analysis.  There are four leadership categories – Collaborative, Consultative, Competitive and Coercive with Collaborative being the ideal environment generally producing better results in terms of productivity, job satisfaction, communication, and overall organizational climate.  Most colleges fall in the Competitive and Consultative systems.  The overall results from the PACE instrument at IVCC indicate a healthy campus climate, yielding an overall 3.73 mean score or high Consultative system.  Scores improved for faculty, administration, and dropped by the support staff.  The administration is aware of the support staff issues and is trying to do everything they can to support them.  It was noted that 29 strongly agreed and 47 agreed that as a whole, IVCC is better than it was two years ago.