June 11, 2015 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, June 11, 2015 in the Board Room (C307) at Illinois Valley Community College.

Laurie A. Bonucci
Jane E. Goetz
David O. Mallery
Everett J. Solon
Austin M. Burnette, Student Trustee

Members Absent

Melissa M. Olivero, Chair

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Sue Isermann, Associate Vice President for Academic Affairs
Mark Grzybowski, Associate Vice President for Student Services
Walt Zukowski, Attorney

In the absence of Ms. Olivero, Board Chair, Dr. Driscoll called the meeting to order at 6:30 p.m.

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Ms. Goetz to approve the agenda, as presented.  Motion passed by voice vote.

PUBLIC COMMENT

Sue Isermann personally thanked Jane Goetz and her team of gardeners for taking care of the landscaping at the Ottawa Center.  She also thanked Jane Norem, IVCC retiree, for helping Jane.  She called the team Jane².  The landscaping has never looked better.

CONSENT AGENDA

It was moved by Mr. Mallery and seconded by Mr. Burnette to approve the consent agenda, as presented.  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – May 14, 2015 Board Meeting

Approval of Bills - $640,032.14

Education Fund - $414,363.34; Operations & Maintenance Fund - $83,884.15; Operations & Maintenance (Restricted Fund) - $2,289.77; Bond & Interest Fund - $18,875.00; Auxiliary Fund - $69,464.18; Restricted Fund - $13,422.13; and Liability, Protection and Settlement Fund - $37,733.57

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending May 2, 2015 and May 16, 2015

PRESIDENT’S REPORT

Dr. Corcoran reported last month’s commencement and nurse pinning programs were terrific thanks to the fine work of Mark Grzybowski, Bonnie Campbell and the many other members of their teams who worked so hard to make sure that the students and their loved ones could have a memorable experience. The following week the GED graduation was held which was combined this year with recognition of naturalized citizens and recent completers of the bridge to manufacturing and health career programs. Dr. Corcoran commended Sara Escatel and her dedicated staff in Adult Education in coordinating an excellent program.  Feedback from the 18 employees who attended IVCC’s leadership and core values retreat on May 29^th was very positive; kudos to Glenna and her planning committee for coordinating the program and making sure that it’s a priority in the budget and on the calendar. The spring semester GPA for all athletics was a very impressive – 2.973.  The College’s student athletes, coaches, athletic director and chief student services officer have done a great job of reminding each other and the community that it’s a privilege to represent IVCC across the state of Illinois, and that the College has high standards in the classroom, on the court and in the field.  The Foundation’s annual golf outing is scheduled for Wednesday, June 17 at Senica’s Oak Ridge. Lunch will precede a 1 p.m. shotgun start. Dr. Corcoran encouraged others to participate.  And finally, Dr. Brian Holloway recently sent a report on activities unique to the division of Humanities, Fine Arts and Social Sciences which was distributed to every member of the board. Faculty and staff in Brian’s division are very engaged in the community when it comes to outreach, performances and accomplishments. Dr. Corcoran is very proud of Brian and the division he leads.

COMMITTEE REPORTS

Mr. Mallery noted that the ICCTA Annual Convention was held last weekend.  He did not attend but he did have conversations with his peers including Mike Monaghan, ICCTA Executive Director, on issues with the community colleges and the legislators regarding presidential perks and severance packages.  The Senate did act 53-1 to limit the severance package of presidents.  ICCTA has taken a stance that it is an issue of local control.  Mr. Mallery asked the Board to let him know their feelings on this issue.

BID RESULTS – AMBULANCE SIMULATOR

It was moved by Mr. Solon and seconded by Dr. Huffman to accept the bid from Rescue Simulation Products, McKinney, TX, as the lowest, most responsible bid for an Ambulance Simulator in the amount of $34,645.  This purchase will be paid for with funds from the Carl Perkins Grant.  Motion passed by voice vote.

REQUEST FOR PROPOSALS – MARKETING PLAN

It was moved by Dr. Huffman and seconded by Ms. Bonucci to approve the request to seek proposals for a strategic marketing plan.  Mr. Mallery noted the College received a similar marketing report from Northern Illinois University and there was considerable discussion regarding the results.   He asked how this proposal would differ or protect the College from those types of questions or results.  Dr. Corcoran noted that NIU’s report was a benefit to the Strategic Enrollment Committee now led by Mark Grzybowski.  The Enrollment Task Force meets regularly every two weeks.  The Committee has great representation from across the campus.  It needs something like this as a result of discussions working closely with other community colleges, like Noel Levitz.  Something unique to community colleges could help the administration get the word out on the great value of a community college and how it is important to have a long-term strategic plan.  The President’s goals were established with one being the importance of designing and implementing a plan to boost enrollments.  Motion passed by voice vote.

REQUEST FOR PROPOSALS – CLASSROOM CONTROL AND MANAGEMENTSOFTWARE

It was moved by Mr. Solon and seconded by Dr. Huffman to authorize the College to seek RFPs for a software-based classroom control and management system at an estimated cost of $35,000.  This is the first phase of a two-phase project.  Motion passed by voice vote.

AUTHORIZATION TO CONTINUE PAYMENT FOR STANDARD OPERATING EXPENDITURES

It was moved by Dr. Huffman and seconded by Ms. Goetz to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies, and regular activities for the period July 1, 2015 through budget adoption.  Motion passed by voice vote.

PREVAILING WAGE RESOLUTION

It was moved by Ms. Goetz and seconded by Ms. Bonucci to adopt the Prevailing Wage Resolution for Fiscal Year 2016.  Motion passed by voice vote.

FOOD VENDING MACHINE SERVICES

It was moved by Ms. Bonucci and seconded by Mr. Burnette to extend the existing lease with Tri-City Vending & Foodservice for one (1) additional year to June 30, 2016.  Motion passed by voice vote.

TRUSTEE COMMENT

Jane Goetz encouraged others to form a foursome for the IVCC Foundation Golf outing.  Her team will challenge any other foursome. 

Mr. Mallery wanted to express this thoughts of the differences in the insurance policies but was unable to do so before this time for fear of an unfair labor practice.  He has reviewed the policies and it does look like the plan selected by the administration is a better plan for the majority of employees.  He wanted to clarify a previous statement he had made.

Everett Solon was pleased with the increase in enrollment for the summer classes.

CLOSED SESSION

It was moved by Ms. Bonucci and seconded by Ms. Goetz to convene a closed session at  6:52 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiations; 3) litigation; and 4) closed session minutes.  Motion passed by voice vote.

After a short break, the Board entered closed session at 6:58 p.m.  On a motion by Dr. Huffman and seconded by Mr. Solon, the regular meeting resumed at 8:40 p.m.  Motion passed by voice vote.

PRESIDENT’S CONTRACT

It was moved by Ms. Bonucci and seconded by Mr. Mallery to approve a three-year employment contract for Dr. Jerry Corcoran, President, with a 2.5 percent increase for FY2016 resulting in a salary of $187,670 as well as benefits and other conditions presented in the contract.  Motion passed by voice vote.

VICE PRESIDENTS’ CONTRACTS

It was moved by Ms. Goetz and seconded by Dr. Huffman to approve the FY2016 employment contract for Cheryl E. Roelfsema, Vice President for Business Services and Finance, with a 2.5 percent increase for FY2016, resulting in a salary of $125,382 and duties, benefits, and other conditions as outlined in her contract.  Motion passed by voice vote.

It was moved by Mr. Solon and seconded by Ms. Goetz to approve the FY2016 employment contract for Dr. Deborah Anderson as Vice President for Academic Affairs, with a 2.5 percent increase for FY2016, resulting in a salary of $112,750 and duties, benefits, and other conditions as outlined in her contract.  Motion passed by voice vote.

COMPENSATION FOR FY2016 – EMPOYEES NOT AFFECTED BY A NEGOTIATED LABOR AGREEMENT

It was moved by Ms. Bonucci and seconded by Dr. Huffman to approve a 2.5 percent general increase for all support staff and administrators not affected by a negotiated labor agreement, contingent upon acceptable performance evaluations and support from grants and outside contracts for the impacted positions in FY2016.  Motion passed by voice vote.

It was moved by Ms. Goetz and seconded by Mr. Solon to approve a special salary adjustment for Colleague ID #147033 keeping with past practice for internal equity, reorganization of a department, or additional job responsibilities.  Motion passed by voice vote.