September 11, 2014 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6 p.m. on Thursday, September 11, 2014 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Larry D. Huffman, Secretary
Laurie A. Bonucci
Jane E. Goetz
David O. Mallery (entered the meeting 6:20 p.m.)
Amy M. Rogowski, Student Trustee

Members Absent

Melissa M. Olivero, Chair
Everett J. Solon

Telephonically Present

Michael C. Driscoll, Vice Chair

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Sue Isermann, Associate Vice President for Academic Affairs
Mark Grzybowski, Interim Associate Vice President for Student Services
Walt Zukowski, Attorney

In the absence of Ms. Olivero and Dr. Driscoll, Dr. Huffman called the meeting to order at 6:20 p.m.

SECRETARY PRO-TEM

Dr. Huffman appointed Ms. Goetz as secretary pro-tem.

APPROVAL OF AGENDA

The agenda had previously been amended.  It was moved by Ms. Goetz and seconded by Ms. Bonucci to approve the agenda, as amended.  Motion passed by voice vote.

PUBLIC COMMENT

None.

CAMPUS UPDATE – EMPLOYEE DEMOGRAPHICS

Glenna Jones, Director of Human Resources, presented an overview of the activities of the Human Resources department. This included IVCC’s demographics for fiscal year 2014 along with 2013, 2012, and 2011.  She compared the percentages for each racial or ethnic group for IVCC’s district and IVCC’s spring 2014 population and employee data.  A review of the data collected regarding gender found that the employee population reflects a greater percentage of females than the student and district populations.  Glenna reviewed the hiring process at IVCC and listed the sources for advertising open positions.  IVCC’s exposure for potential retirees has been evaluated during the past two years.  Based on spring 2014 data for full-time employees who have 10+ years of service and are age 45 or older, 45 faculty, 44 support staff, and eight administrators will be eligible to retire within the next 10 years.  Of the seven employees who retired in FY14, five were full-time.  Other services provided by the Human Resources department include professional development, evaluations, and wellness through programs, activities, and resources.

CONSENT AGENDA

It was moved by Ms. Bonucci and seconded by Ms. Goetz to approve the consent agenda, as presented.  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – July 10, 2014 Facilities Committee Meeting; August 14, 2014 Board Meeting; August 22, 2014 Special Board Meeting; and September 3, 2014 Special Board Meeting

Approval of Bills - $1,687,508.99

Education Fund - $785,651.10; Operations & Maintenance Fund - $97,800.97; Operations & Maintenance (Restricted Fund) - $42,012.58; Auxiliary Fund - $515,069.02; Restricted Fund - $37,409.61; and Liability, Protection and Settlement Fund - $209,565.71

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending August 9, 2014 and August 23, 2014.

Bid Results – Printing Supplies

Accepted the bid from Blackhawk, Inc. for printing supplies in the amount of $27,761.51.

PRESIDENT’S REPORT

Dr. Corcoran received word from Sue Isermann that the College will be receiving three grants to help promote student success: Adam Oldaker and Dr. Robyn Schiffman were responsible for receiving a $10,000 “Bridging the Gap” grant in order to continue the work that has gone into discussions between the high schools and college on the alignment of English and mathematic curriculums. Danielle Stoddard and Michelle Story were commended for their fine work in obtaining a $5,000 “Program of Study” grant which will allow the College to utilize a five-phase, continuous improvement process focused on outcomes and equity for the Business Technology AAS program.  Also, Danielle Stoddard and Dr. Brian Holloway were responsible for receiving a $10,000 “Dual Credit Enhancement” grant to continue expanding the blended dual enrollment course offerings and professional development activities with high school dual credit instructors focusing on curriculum alignment and portfolios.  On Tuesday of this week representatives from the Art in Architecture program from the State of Illinois and the artist who was selected to create the huge sun dial that will be placed near the secondary entrance to the Peter Miller Community Technology Center met with the administration for an update on the project. A concrete pad will be poured soon and the goal is for the work of art to arrive and be in place in October.  Phi Theta Kappa is the leading two-year college academic honor society. Students must have a minimum 3.5 cumulative grade point average to be eligible to join. Invitations are being sent to eligible students later this week; Eric Schroeder is coordinating the induction invitation and ceremony to be held on Tuesday, October 7 at 7 p.m. in the IVCC cafeteria. The board was invited to attend the program. Eric, Charles Kwiatkowski and Carmen Hartford are the co-advisors to PTK and Dr. Corcoran commended them for a fine job.  The new student convocation held on August 15 was a terrific program thanks to the hard work of a team comprised of Mark Grzybowski, Linda Hawkins, Carey Burns, Lori Cinotte, Norman Engstrom, Karen Gregorich, Chris Herman, Melissa Killian, Betsy Klopcic, Renee Prine, Connie Skerston, Jennifer Sowers, Jenna Stinson, Danielle Stoddard, Cory Tomasson, and Dawn Watson. Feedback from the students was outstanding. Dr. Corcoran, personally, thinks it was the best one the College has had for the many years that it has been offered.  Last week’s 21^st Century Scholars Society program was excellent thanks to Fran Brolley, Donna Swiskoski and Sue Monroe. Eighteen incredible students were honored for their achievement. Dr. Corcoran thanked the Board members who have joined the Society.  Tim Bias, manufacturing program coordinator, advised Dr. Corcoran that 42 students were able to attend the International Manufacturing Technology Show in Chicago yesterday thanks to funding provided by the iNAM grant—complements of Sue Isermann, Jamie Gahm, Jennifer Scheri and others. Tim, Paul Leadingham, Dorene Verucchi and the majority of students spent some time with Dan Janka and others associated with Fives Machining Systems. The faculty and academic administrators were commended for a job well done.  Former Board member and current Mayor of Streator, Jimmie Lansford, always one of IVCC’s most vocal supporters in the community, has proposed that the College and city of Streator work together on a pilot project that would result in the NCAT system (North Central Area Transit) offering direct-route public transportation services to the College. Sara Escatel, director of adult education, has made a pretty compelling case for pursuing this option which could result in more than 100 students per year enrolling in GED, ESL and Literacy coursework.  IVCC administrators have also met with representatives of the high school in order to discuss the feasibility of using the NCAT system for students coming to the campus for dual-enrollment purposes. The College is very close to having a plan in place that will be good for everyone.  IVCC is expecting a nice turnout for next Monday’s 90^th anniversary celebration. Senators Rezin and LaHood, Representatives Mautino and Pritchard, local mayors, former IVCC presidents and others will be attending the event at 1 p.m.

COMMITTEE REPORTS

The Board Planning Committee has scheduled a meeting on Thursday, September 25 at 6:15 p.m.  The Audit/Finance Committee will be scheduling a meeting the end of September or the beginning of October to review the audit.

BUILDING A CHILLER/AIR HANDLER UNIT BUDGET MODIFICATION

It was moved by Mr. Mallery and seconded by Ms. Goetz to approve the revised budget of $1,134,470 for PHS project – Building A Chiller/Air Handler Unit. Excess PHS funds (Restricted Operations and Maintenance Fund) will be used for the additional costs.  Mr. Mallery noted it was hard to adjust to the new budget numbers, but it fits within the scope of these funds and is needed.  Motion passed by voice vote.

PROTECTION, HEALTH, AND SAFETY PROJECTS FOR TAX YEAR 2014

It was moved by Mr. Mallery and seconded by Ms. Bonucci to approve the three Protection, Health, and Safety Projects as presented for a combined total cost of $1,547,875, and authorize submission of the appropriate resolutions for each to the Illinois Community College Board.  Mr. Mallery asked about the 15 percent overhead and profit.  Mr. Rimmele responded that it was the recommended amount.  Mr. Mallery noted that some people limit it to 10 percent.  It was a suggestion and something to think about.  It is a way to potentially save the College some money.  Motion passed by voice vote.

STUDENT SUPPORT SERVICES – PROJECT SUCCESS – LOCAL MATCH

It was moved by Ms. Goetz and seconded by Ms. Bonucci to approve the annual $10,000 transfer from the Education Fund (Fund 01) to Restricted Fund (Fund 06) for the Student Support Services grant for FY2015.  Motion passed by voice vote.

CASH FARM #8842 LEASE RENEWAL – YEAR 2015

It was moved by Ms. Bonucci and seconded by Ms. Goetz to approve the renewal of the lease with Chris Kolodziej at $380 per acre on 149 acres for year 2015 for an annual lease payment of $56,620.  Mr. Mallery asked if the river bottom parcel was a part of this lease and the answer was no, it is in the CREP program.  Motion passed by voice vote.

NEW POSITION – FULL-TIME DENTAL ASSISTING INSTRUCTOR AND PROGRAM COORDINATOR

It was moved by Ms. Goetz and seconded by Ms. Bonucci to approve a full-time Dental Assisting Instructor and Program Coordinator position be created in the Health Professions Division.  This is a position that was discussed with the Audit/Finance Committee and included in previous budget discussions.  If the College did not comply with the addition of this position, Dental Assisting would no longer be an accredited program.  A report is due in November and the program must be in compliance by August 2015.  The program currently has 16 students – 13 full-time and 3 part-time.  The program advisory committee meets regularly and this position is a priority.  Motion passed by voice vote.

ACADEMIC CALENDARS FOR FALL 2015, SPRING 2016, SUMMER 2016 & Fall 2016, SPRING 2017, SUMMER 2017

It was moved by Ms. Bonucci and seconded by Ms. Goetz to approve the academic calendars for 2015-2016, 2016-2017, and the 2016 and 2017 summer terms, as presented.  Motion passed by voice vote.

BID RESULTS – ADA PARKING LOT AND LOT 1 RECONSTRUCTION

It was moved by Mr. Mallery and seconded by Ms. Goetz to accept the base bid from Len Trovero Construction – LaSalle, IL, in the amount of $416,870.27 for the proposed ADA Parking Lot and Lot 1 Reconstruction Project.  The original estimated costs for the individual lots were ADA ($280,000) and Lot 1 ($250,000) before combining the two projects.  Motion passed by voice vote.

RESOLUTION DESIGNATING DATE, TIME AND PLACE FOR FILING BOARD OF TRUSTEES NOMINATING PETITIONS

It was moved by Ms. Goetz and seconded by Ms. Bonucci to adopt the Resolution designating date, time and place for filing board of trustees nominating petitions, as presented.  Motion passed by voice vote.

APPROVAL OF SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 138 CONTRACT

It was moved by Ms. Bonucci and seconded by Ms. Goetz to approve the four-year contract with the Service Employees International Union Local 138, as negotiated.  Dr. Huffman expressed how pleased he was as to how well the negotiations moved along.   Motion passed by voice vote.

ITEMS FOR INFORMATION

Dr. Huffman wished all the retirees and employees who are resigning well and congratulated Cory Tomasson on his appointment as Interim Athletic Director and Chris Herman as Men’s Head Basketball Coach.

TRUSTEE COMMENT

Ms. Goetz commended the IVCC Foundation for an outstanding evening at the 21^st Century Scholars Society.  The stories from the students and the instructors are great, very inspiring.  She also believes the NCAT service is a great idea.  Amy Rogowski commended G4S security on their attentiveness to when the team arrives back to the College from a late volleyball game.  Security is there to provide extra light for the team and she appreciates this.  Amy noted that this year the bookstore experienced problems with books arriving late and the book vouchers expiring before the books arrived.  She would hope in the future that the expiration date could be extended.  Amy will be attending ICCB meetings on Friday and will update everyone at the October meeting.  She noted a volleyball tournament will take place on Saturday, September 13 from 10 a.m. to 2 p.m. in the IVCC gym.  Amy also noted that due to the large server conversion, the College is unable to run official transcripts, but the College is sending letters to the universities explaining the situation and informing them the transcripts will be sent as soon as the program is up and running.  Dr. Huffman noted it is encouraging to see the quality of the students at the 21^st Century Scholars Society and how active the students are in the community.  He believes five to ten years from now they will become leaders in their community and in their professions.

CLOSED SESSION

It was moved by Ms. Bonucci and seconded by Ms. Goetz to convene a closed session at 7:13 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiating matters; 3) pending litigation; and 4) closed session minutes.  Motion passed by voice vote.

After a short break, the Board entered closed session at 7:20 p.m.  On a motion by Ms. Goetz and seconded by Ms. Bonucci, the regular meeting resumed at 9:10 p.m.  Motion passed by voice vote