May 8, 2014 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6 p.m. on Thursday, May 8, 2014 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary
David O. Mallery
Everett J. Solon
Amy M. Rogowski, Student Trustee

Members Absent

Laurie A. Bonucci
Jane E. Goetz        

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Sue Isermann, Interim Vice President for Learning and Student Development
Mark Grzybowski, Interim Associate Vice President for Student Services
Walt Zukowski, Attorney

APPROVAL OF AMENDED AGENDA

The administration requested Item 7.5 (Purchase Request – Hampden Home Efficiency Auditor Training Facility H-HEAT-TEP Test Equipment Package) and Item 13. (Proposal Results – Mechatronics Learning System) be removed from the agenda.  It was moved by Dr. Driscoll and seconded by Mr. Solon to approve the agenda, as amended.  Motion passed by voice vote.

PUBLIC COMMENT

None.

CAMPUS UPDATE – PUTNAM COUNTY HIGH SCHOOL PARTNERSHIP

Sue Isermann, Interim Vice President for Learning and Student Development, presented on a new partnership with Putnam County High School.  The partnership will provide an opportunity for academically qualified Putnam County High School seniors to enroll in college classes through IVCC as part of their high school coursework.  The seniors will attend classes on the IVCC campus and will be considered “dual enrollment” classes.  This allows the students to attend college classes while earning both high school and college credits.  Putnam County is limiting this to 10 selected students for the 2014-15 school year and eligibility will be determined by Putnam County.  Students must meet all IVCC admission requirements for enrollment.  This is a phenomenal opportunity to make their senior year meaningful and hopefully the students would consider IVCC as the next step in their education.

CONSENT AGENDA

It was moved by Mr. Solon and seconded by Dr. Huffman to approve the consent agenda, as presented.  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – April 10, 2014 Board Meeting

Approval of Bills - $1,151,558.03

Education Fund - $810,013.04; Operations & Maintenance Fund - $146,890.37; Operations & Maintenance Fund (Restricted) - $34,681.55; Auxiliary Fund - $116,571.03; Restricted Fund - $10,441.80; and Liability, Protection and Settlement Fund - $32,960.24

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending April 5, 2014 and April 19, 2014.

PRESIDENT’S REPORT

Dr. Corcoran reported on the election results for membership in the College’s Student Government Association. He congratulated Tiernan Ebener, president; Brianna Huss, vice president; Amy Rogowski, student trustee; Kory Tieman, treasurer; Lindsay Gerding, secretary; Cortnie Riordan, sophomore representative; and Christian Bender and Chrissy Pond, sophomore programming board members.  Dr. Corcoran gave an update on the College’s Construction.   Phase 1 of the CIC project – Nine-month inspection is scheduled for the week of May 26; Phase 2 - All contractors except for the general contractor are at final completion; site work will finish up soon; and Phase 3 - Fifty percent design was submitted to the CDB for approval; College staff and faculty met this week in order to review options for finishes.  Regarding the status of three PHS projects, the door hardware project is complete; sound system replacement bid will be presented this evening for approval; Building E elevator and asbestos removal projects are still pending ICCB approval.  The annual job fair held on April 17 was a success thanks to the fine efforts of Cathy Buck and Cristina Sarabia.  There were 59 employers at the fair.  Feedback from the employers and job-seekers was very positive.  Ron Groleau, dean of natural sciences and business, reported that approximately 200 students from Hall, Marquette, Princeton, LaSalle-Peru, and Serena High Schools participated in cadaver lab tours at the College over the past month.  Students also received a tour of the Natural Sciences Lab and heard a presentation on the Raptor Rehabilitation Program. Cadaver presentations were conducted by Ron Groleau and LeeAnn Johnson conducted the Natural Science Lab tour and raptor presentations.  Feedback from students and their teachers was great.  In March, the College applied for an Illinois School Security Grant. Harold Barnes and Cheryl Roelfsema developed a plan and budget for facility interoperable communications using a distributed antenna system in all the buildings which will enhance cell phone coverage and facilitate communication between college personnel and emergency responders in the case of an emergency. An added benefit will be better cell phone reception for our students and staff. The approximate cost of the project, which will be included in the FY2015 budget, is $150,000. The grant was awarded for $73,600. Dr. Corcoran congratulated Cheryl Roelfsema and Harold Barnes on their excellent work.  On April 25, IVCC’s 18^th Annual Recognition Event was held at Grand Bear Lodge.  A wonderful time was had by all. Dr. Corcoran thanked Trustees Jane Goetz and Dr. Larry Huffman for joining in the celebration and the Planning Committee of Paula Hallock, Jeanne Hayden, Theresa Carranco, Carey Burns, Sue Harding, Kris Curley and Glenna Jones for their outstanding effort.  April 30^th was the ICCTA’s annual Lobby Day event. Dr. Corcoran had a very productive visit with Representative Mautino and Senators Rezin, Bivens and Barickman.  On May 1, 17 counselors, teachers, and administrators toured the Caterpillar Research & Development Center at the Mossville, IL facility.  The tour was hosted by Jim Blass, Director of the Research and Development Center (and a member of the IVCC Hall of Fame). High schools represented were Streator, Ottawa, Mendota, LaSalle-Peru, Princeton, St. Bede, Earlville, Putnam County, the LaSalle-Peru Area Career Center and IVCC.  IVCC’s Honorspalooza was held on Wednesday, May 7 and it was a great success. The presentation of student capstone projects dealt with a variety of important social issues like poverty, drugs, gifted education and alcoholism. Nora Villarreal and Adam Oldaker have really done an excellent job of serving as advisors to the College’s Honors program.  The 2014 Manufacturing Expo will be held on October 22. College staff has begun working with many of its high school partners and the North Central Regional Betterment Coalition on a plan for making this year’s program even better than last year by having the hundreds of student participants begin by visiting area manufacturers, and then touring the IVCC Peter Miller Community Technology Center where they will have the chance to interact with industry experts and our faculty program coordinators. It should be a great event and the College is excited to be a part of it.  And finally, Dr. Corcoran wanted the board to know that a group of community college presidents have formed a task force to begin studying the feasibility of Illinois community colleges awarding applied technology and/or applied science baccalaureate degrees. Nearly two dozen states allow community colleges to offer limited baccalaureate degrees to address unmet and documented needs. Dr. Corcoran is on the task force and really looking forward to sharing the results of its research.

COMMITTEE REPORTS

None.

FACULTY RETIREMENT – CHERYL I. HOBNECK

It was moved by Dr. Huffman and seconded by Dr. Driscoll to accept with regret Cheryl Hobneck’s request for retirement effective May 31, 2014 and wish her a long, happy, and healthy retirement.  Motion passed by voice vote.

BID REQUEST – PARKING LOT #1 RESURFACE/REPAIR

It was moved by Mr. Mallery and seconded by Dr. Huffman to seek bids for Parking Lot #1 Resurface/Repair at an estimated cost of $250,000.  Motion passed by voice vote.

PURCHASE REQUEST – YAMAHA CL-3 BUNDLE SPECIAL FOR THE CULTURAL CENTRE SOUND SYSTEM PROJECT

It was moved by Mr. Solon and seconded by Dr. Huffman to purchase a Yamaha CL-3 Bundle Special from Professional Audio Designs, Inc. in the amount of $19,701.59 for the Cultural Centre Sound System Project.  Motion passed by voice vote.

BID RESULTS – EXMARK LAZER X MOWER

It was moved by Dr. Driscoll and seconded by Mr. Solon to accept the bid from Martin Sullivan, Inc. as the lowest, most responsible bid for an Exmark Lazer X Mower in the amount of $5,950.00.  Motion passed by voice vote.

BID RESULTS – ASPHALT PAVEMENT REPAIR, SEALING, AND MARKING

It was moved by Mr. Solon and seconded by Dr. Huffman to accept the base bid from Seal-A-Lot, Ottawa, IL, in the amount of $16,083.60 for the Asphalt and Pavement Repair, Sealing, and Marking of the roadway.  Motion passed by voice vote.

BID RESULTS – PROTECTION, HEALTH, AND SAFETY (PHS) PROJECTS

It was moved by Mr. Mallery and seconded by Dr. Huffman to accept the base bid from D.J. Sickley Construction Company, Inc. – Peru, IL, in the amount of $677,061 for the PHS Project for the Cultural Centre Sound System Replacement.  Dr. Driscoll expressed his concerns on the high cost of this project.  He thought it could be done in a more cost-effective way.  Mr. Mallery also had concerns.  He thought there might be a better solution.  Dr. Huffman noted the College hired a consultant to design a system for the theatre.  There is no doubt that the College does need a new sound system for the theatre, but he was not sure the College should spend that much money on it.  Mr. Solon stated it is a lot of money, but the College has budgeted for it.  He suggested moving ahead. 

Student Advisory Vote:  “Aye” – Ms. Rogowski.  Roll Call Vote:  “Ayes” – Mr. Solon, Dr. Huffman, and Ms. Olivero.  “Nays” – Dr. Driscoll and Mr. Mallery.  Motion carried.

REQUEST TO EXPEND INFORMATION TECHNOLOGY AND STUDENT TECHNOLOGY RESERVES

It was moved by Dr. Huffman and seconded by Dr. Driscoll to expend $11,900 from the Student Technology Reserves (Fund 05) and $33,558 from the Information Technology Reserves (Fund 05) to supplement the Cultural Centre Sound System Replacement project budget.  Motion passed by voice vote.

TRUSTEE COMMENT

Dr. Huffman congratulated Melissa Olivero as the 2014 Alumni Award Winner from the Northern Illinois University Alumni Association.  Dr. Huffman attended the Wind Ensemble and Jazz Concert and commended the two groups on their selections and great music.  These programs provided a wonderful benefit for the community with no charge.  Mr. Mallery thanked those responsible for the grant received from the Illinois Clean Energy Foundation.  He informed the administration of the DCEO grant that accompanies this grant.  The grant is due June 1.  He volunteered his services to work with the architect on this grant.  Ms. Olivero attended Science night and commended Dr. Johll for a wonderful program.  The children learned a lot and the hope is that it opened their eyes to science careers.  She received a summer camp schedule and noted that this is a great way to get kids on campus.

CLOSED SESSION

It was moved by Dr. Driscoll and seconded by Dr. Huffman to convene a closed session at 6:37 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiating matters; 3) pending litigation; and 4) closed session minutes.  Motion passed by voice vote.

After a short break, the Board entered closed session at 6:46 p.m.  On a motion by Mr. Solon and seconded by Dr. Driscoll, the regular meeting resumed at 9 p.m.  Motion passed by voice vote.

CLOSED SESSION MINUTES

It was moved by Dr. Driscoll and seconded by Mr. Solon to approve and retain the closed session minutes of the April 10, 2014 board meeting.  Motion passed by voice vote.