June 12, 2014 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6 p.m. on Thursday, June 12, 2014 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary
Laurie A. Bonucci
Jane E. Goetz
David O. Mallery
Everett J. Solon
Amy M. Rogowski, Student Trustee

Members Absent

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Sue Isermann, Interim Vice President for Learning and Student Development
Mark Grzybowski, Interim Associate Vice President for Student Services
Walt Zukowski, Attorney

APPROVAL OF AMENDED AGENDA

After the Board Book was mailed, an added reason to go into closed session was placed on the agenda – student discipline. It was moved by Dr. Driscoll and seconded by Mr. Solon to approve the agenda, as amended.  Motion passed by voice vote.

PUBLIC COMMENT

None.

CONSENT AGENDA

It was moved by Dr. Huffman and seconded by Ms. Goetz to approve the consent agenda, as presented.  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – May 8, 2014 Board Meeting and May 21, 2014 Facilities Committee Meeting

Approval of Bills - $1,206,516.95

Education Fund - $971,646.07; Operations & Maintenance Fund - $39,186.01; Operations & Maintenance Fund (Restricted) - $28,525.42; Bond & Interest Fund - $32,543.75;  Auxiliary Fund - $70,008.19; Restricted Fund - $33,223.30; and Liability, Protection and Settlement Fund - $31,384.21

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending May 3, 2014; May 17, 2014; and May 31, 2014.

PRESIDENT’S REPORT

Dr. Corcoran reported Mark Grzybowski, interim associate vice president for student services, has quite a bit on his plate these days and it’s all good news: (1) he and his wife, Liz, are the proud parents of Eloise “Ellie” Charlie Grzybowski, born on Tuesday, June 3 at 9 lbs. 3 oz. and 21 inches long; (2) Women’s Tennis coach, Julie Milota, informed Mr. Grzybowski that the team finished a very respectful 27^th in the national tournament in El Paso, Texas last month; (3) Athletic Director, Tommy Canale, is delighted with the news that the College’s eight-teams overall GPA for FY 2014 was 3.0, in fact, nearly half of the athletes earned the Arrowhead Academic Excellence Award; and finally, the May 17^th commencement was a great success because of the work Mr. Grzybowski’s team did in coordinating all of the activities. Mark is doing a great job in his new position.  Two other administrators were commended – Dean Bonnie Campbell for the May 17 Nurse Pinning ceremony and Adult Education director, Sara Escatel for the May 18 GED graduation ceremony. Both programs were very moving and the students and staff members were appreciative of everyone’s hard work and the board members who could join in the celebration. Jean Batson Turner’s Human Services program tribute to students and service learning partners in the community on May 12 was a first-class event, particularly because Dr. Brian Holloway was the keynote speaker. Kudos to Jean and Brian on their fine work.  On May 14, Dr. Corcoran attended the Ottawa Chamber of Commerce and Industry’s annual dinner where IVCC was recognized for 40 years of membership. Also in attendance were Trustee Jane Goetz and Foundation Board director, Karen Nussbaum, always demonstrating their support of the college.  And the following day, Chris Herman and his team of Cynthia Cardosi, Diane Scoma, and Teresa Bowen had a terrific end-of-the-year event for Project Success students, which included motivational speeches by past Project Success program participants. Sue Isermann and Jerry Corcoran agreed that some of the stories shared with the group that evening could not have been more heartwarming and sincere –a great inspiration for IVCC students.  On Sunday, May 25^th, Dr. Corcoran was proud to represent IVCC at the Marquette Academy graduation ceremony, where Principal Brooke Rick and he congratulated six students who, not only received their high school diplomas, but also associate degrees as graduates of the Running Start program. That program would not have taken root were it not for the work of Trustee Dr. Mike Driscoll. Dr. Corcoran thanked Mike for his vision and leadership on this program.  Speaking of leadership, the leadership and core values retreat held on May 30 was very organized by the committee of Glenna Jones, Bryan Clark, Angie Hartman, Jeanne Hayden, Polly Ragazincky, Cristina Sarabia, Connie Sprong, and Sarah Trager. Dr. Corcoran congratulated these eight fine employees for their dedication and service to IVCC’s staff.  And finally, former student trustee, David Zallis, stopped by for a visit a few days ago. He recently earned his bachelor’s degree from ISU and is now living in Chicago. He has fond memories of his years at IVCC, especially on the Board of Trustees, and he wishes everyone nothing but the best.

COMMITTEE REPORTS

Mr. Mallery reported the FY2016 RAMP submittal was discussed.  The RAMP includes two projects – renovation of Jacobs Library and the addition and renovation of the fitness center in Building G.  There have been discussions of splitting the RAMP into two separate proposals for state funding.  The Committee would like to evaluate each one separately and possibly a new RAMP submitted at a later date.  The College will not lose any ground by starting over and there is no cost involved.  From the list of facility projects, the Operations Committee prioritized the projects and recommended the following be considered for the 2014 tax levy and the Facilities Committee agreed; 1) Building C plumbing; 2) access card readers; 3) chiller replacement; 4) lighting replacement in LRC B and A; and 5) replacement of carpeting in the Cultural Centre.  Mr. Mallery noted the link area behind the Community Technology Center (CTC) building is in need of drainage and restoration.  The Committee agreed to move forward to seek bids.  The Committee discussed the construction of an ADA-only parking lot.  While the College has a sufficient number of ADA parking spaces, a proposal to add additional parking at a closer location south of the CTC was recommended.  A couple of alternates were offered, but there were justified reasons not to go that way.  The Committee was in support of the additional parking lot. 

The Closed Session Minutes Committee met on Monday, June 9.  Closed session minutes were reviewed and discussed.  A recommendation will be made to the full Board at the July meeting for release of minutes.

The Audit/Finance Committee met on Monday, June 9 and received a review of the Information Technology equipment purchased this past year as well as the Information Technology Strategic Plan for the future.  There was an update on the development of the FY2015 budget.  Dr. Huffman noted the outlook has not been good and has not improved.  FY2015 will be financially tight and the administration is working on prioritizing areas of need.  There has been significant costs savings to the utility costs despite the new Community Technology Center.  The cost of utilities is not significantly more than last year.  Enrollments are behind what they were a year ago and the budget is based on flat enrollment.  The workers’ compensation rate has decreased every year for the past four years and the College’s cost for insurance will be less.

PRESIDENT’S CONTRACT

It was moved by Dr. Driscoll and seconded by Ms. Bonucci to approve a three-year employment contract for Dr. Jerry Corcoran, President, with an FY2015 salary of $183,092.80 as well as benefits and other conditions presented in the contract.  Ms. Olivero noted the salary is based on a one percent increase, but is not a reflection of Dr. Corcoran’s performance or the Board’s assessment of his performance.  The financial picture of the College has not been what it has been in the past years.  The Board is very pleased with Dr. Corcoran’s performance.  Motion passed by voice vote.

STAFF APPOINTMENT – DR. DEBORAH L. ANDERSON, VICE PRESIDENT FOR ACADEMIC AFFAIRS

It was moved by Ms. Goetz and seconded by Dr. Huffman to approve the appointment of Dr. Deborah L. Anderson as Vice President for Academic Affairs at an annualized salary of $110,000.  Dr. Huffman noted he attended all four open forums and there was a very strong finalist group.  Motion passed by voice vote.

BID REQUEST – CONSTRUCTION OF ADA-ONLY PARKING LOT

It was moved by Mr. Mallery and seconded by Ms. Bonucci to authorize the administration to seek bids for construction of an ADA-only parking lot at an estimated cost of $280,000.  Dr. Huffman noted there was no indication of lighting in the estimate cost of the parking lot.  Ms. Roelfsema reassured him that lighting was included.  Ms. Bonucci noted the College is in compliance with the letter of the law with the number of parking spaces, but the additional parking lot brings the College into compliance with the spirit of the law.  Motion passed by voice vote.

PURCHASE REQUEST – NURSING LABORATORY EQUIPMENT

It was moved by Mr. Solon and seconded by Dr. Huffman to approve the purchase of the Pyxis MedStation 4000 4-Drawer Main Training Unit and Pyxis MedStation 4000 Single Column Auxiliary 4-Door Unit from Medical Shipment, Elk Grove Village, IL in the amount of $30,547.  Motion passed by voice vote.

PROPOSAL RESULTS – MECHATRONICS LEARNING SYSTEM

It was moved by Dr. Huffman and seconded by Ms. Goetz to accept the Option 2 proposal from Advanced Technologies Consultants, Inc., Northville, MI, in the amount of $184,050 for the Mechatronics Learning System.  Dr. Huffman noted this action item was amended because while Aidex Corporation submitted a proposal option with a lower cost, the College did not feel that the robot included in that proposal was an industry standard robot.  Motion passed by voice vote.

PROPOSAL RESULTS – PORTABLE ADVANCED TRAINING SYSTEMS FOR MECHATRONICS CURRICULUM

It was moved by Dr. Huffman and seconded by Ms. Goetz to accept the option to purchase two (2) units from Aidex Corporation, Rossville, IN in the amount of $122,690 for the Portable Advanced Training Systems for the mechatronics curriculum.  Motion passed by voice vote.

AUTHORIZATION TO CONTINUE PAYMENT FOR STANDARD OPERATING EXPENDITURES

It was moved by Mr. Solon and seconded by Ms. Goetz to authorize the administration to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, routine maintenance supplies, and regular activities for the period July 1, 2014 through budget adoption.  Motion passed by voice vote.