December 11, 2014 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6 p.m. on Thursday, December 11, 2014 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary
Laurie A. Bonucci
Jane E. Goetz
David O. Mallery (entered the meeting at 6:08 p.m.)
Everett J. Solon
Amy M. Rogowski, Student Trustee

Members Absent

Melissa M. Olivero, Chair

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Sue Isermann, Associate Vice President for Academic Affairs
Mark Grzybowski, Interim Associate Vice President for Student Services
Walt Zukowski, Attorney

In the absence of Ms. Olivero, Dr. Driscoll called the meeting to order at 6 p.m.

APPROVAL OF AGENDA

It was moved by Dr. Huffman and seconded by Mr. Solon to approve the agenda, as presented.  Motion passed by voice vote.

PUBLIC COMMENT

Mayor Eschbach attended a meeting approximately five years ago inviting the College to Ottawa and he was back to ask the College to stay in Ottawa.  He has talked to so many students that would not have been able to attend college if it wasn’t for the Ottawa Center.  Transportation is a major item to many to make the decision to attend College, so much more than tuition.  The support from Ottawa has never been greater.  The City of Ottawa is very aware of the financial difficulties the College faces.  For that reason, Ottawa is reducing the rent to what it was five years ago for the first two years and then continue with the original rent arrangement.  The City of Ottawa is taking over the janitorial services estimated at $13,000 to $15,000 a year.  Because the City of Ottawa wants the Ottawa Center to offer as much as possible to its students, it will make a one-time investment of approximately $10,000 in IT infrastructure improvements to the Center.  The City has installed a new HVAC system and a new roof at the Ottawa Center over the past five years.  The Mayor is helping to market the center to the citizens of Ottawa by inserting marketing pieces in the city water bills and is also willing to talk to mayors in the IVCC district to do the same.  Mayor Eschbach noted it is the wish of the City and Council members to continue with the partnership between IVCC and the City of Ottawa.

CLOSED SESSION

It was moved by Mr. Solon and seconded by Ms. Goetz to enter into closed session to discuss the purchase or lease of real property for the use of the public body at 6:08 p.m.  Motion passed by voice vote.

On a motion by Dr. Huffman and seconded by Mr. Solon, the regular meeting resumed at 6:29 p.m.  Motion passed by voice vote.

CONSENT AGENDA

It was moved by Ms. Bonucci and seconded by Ms. Goetz to approve the consent agenda, as presented.  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – November 13, 2014 Closed Session Minutes Committee Meeting and November 13, 2104 Board Meeting

Approval of Bills - $2,225,950.38

Education Fund - $809,585.64; Operations & Maintenance Fund - $69,557.32; Operations & Maintenance (Restricted Fund) - $24,194.40; Bond & Interest Fund - $1,248,043.75; Auxiliary Fund - $45,459.82; Restricted Fund - $23,719.94; Audit Fund - $1,700.00; and Liability, Protection and Settlement Fund - $3,689.51

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending November 1, 2014 and November 15, 2014.

PRESIDENT’S REPORT

Dr. Corcoran reported the Small Business and Entrepreneur Expo held on November 18 was a collaborative effort on the part of the College’s Small Business Development Center and North Central Council of Governments. Trustee Everett Solon, Jennifer Scheri and Bev Malooley were three of the featured speakers and feedback on the program was very positive. Dr. Corcoran congratulated everyone involved on a job well done.  The December 3 Honorspalooza was a terrific event (Room C316 was filled!) Dr. Corcoran thanked the fine work of Nora Villarreal and Adam Oldaker. Dr. Corcoran was only able to make the last 15 minutes because Jamie Gahm, Fran Brolley and he were asked to participate in a meeting of the I-39 Corridor Association that ran a bit long, however, it was an opportunity for the new chief academic officer, Dr. Anderson, to see firsthand how popular the Honors program has become at IVCC.  Now that the Cultural Centre’s new state-of-the-art sound system is up and functioning, Trustees Melissa Olivero, Lauri Bonucci, Jane Goetz and Dr. Corcoran were able to enjoy the first performance of the College’s new Percussion Ensemble after the Facilities Committee meeting on December 3 and it was nothing short of outstanding! Dr. Corcoran is proud that David O’Fallon, Mike Pecherek, and Larry Ault are members of the Ensemble—they do a fine job of representing the faculty across the community. The Express Registration event that Mark Grzybowski and his Student Services Team held in Ottawa on December 4 was a big hit.  The staff served 51 students at the Ottawa Center generating 356 credit hours that evening. A similar event is scheduled for January 6 on the main campus.  The Human Services Program advisory committee meeting that Jean Batson-Turner held on December 8 resulted in a great turnout. Students had a chance to talk about their group projects and service learning experiences with representatives from a number of social service agencies. Dr. Corcoran thanked Dr. Anderson, Dr. Holloway, Francie Skoflanc, and Angela Dunlap for attending.  Last night’s Massage Therapy graduation event was impressive. All of the graduates have passed their national board exams for state licensure. Program coordinator Cherie Monterastelli and fellow faculty members are proud of their 100 percent pass rate since implementing a new curriculum.  A smoke-free campus committee, chaired by Mark Grzybowski, has been formed and is meeting regularly in order to make sure that the College is compliant with the law which states that the College must be smoke free by July 1, 2015. Other committee members include Glenna Jones, Ron Groleau, Scott Nuftul, Gerilynn Smith, Kim Herout, Dawn Wiggins, Jeff Fesperman, Carolyn Chapman, Linda Hawkins, and Becca Herrmann (student rep).  A concrete pad for the art-in-architecture work of art will be poured before the end of the week. Installation of the enormous sundial could occur late next week if all goes well.  And finally, the new surface on parking Lot No. 1 and the addition of an ADA parking lot are two extraordinary projects that are complete. Parking has always been an issue at IVCC, however, the administration continues to make improvements. Dr. Corcoran thanked Cheryl Roelfsema and Scott Curley on their oversight and professionalism.

COMMITTEE REPORTS

Mr. Mallery reported the Board Facilities Committee met on Wednesday, December 3 to discuss the bid results of the Community Instructional Center Project Phase 3 and the request for qualifications for architectural services.  Phase 3 includes the student life space, the cyber café, and renovations for the EMS and Forensics programs.  The Capital Development Board had one of the low bidders withdraw their bid which results in an additional cost to the College for the project.  The Committee was comfortable addressing the shortfall by reducing the contingency to five percent and making a commitment for the additional contingency funds, if needed.  The Committee also assessed the qualifications for the architectural services by reviewing the weighted matrix and the evaluation criteria.  Suggestions for additions to the rubric were the capability of the firm providing all services under one roof, the awareness to seek additional funding sources and the ability to implement emerging technologies.  The chair of the Committee asked that the list members from the last selection committee be sent to the Facilities Committee members.  Under “Other” the Committee was informed that local officials are exploring the idea of an emergency regional dispatch center located on the IVCC campus and how the College could be a part of this service to LaSalle, Peru, and Oglesby.

2014 TAX LEVY

It was moved by Dr. Huffman and seconded by Mr. Solon to adopt the Tax Levy Resolution, Certificate of Tax Levy, Resolution of Intent, Notice of Intent to Levy an Additional Tax, and Certificate of Compliance with the Truth and Taxation Act, as presented.  Motion passed by voice vote.

FACULTY APPOINTMENT – MS. HEATHER SEGHI, DENTAL ASSISTING INSTRUCTOR/PROGRAM COORDINATOR

It was moved by Ms. Bonucci and seconded by Dr. Huffman to approve the appointment of Ms. Heather Seghi as the Dental Assisting Instructor/Program Coordinator assigned to the Division of Health Professions for the 2014-2015 academic year, with placement on the salary schedule at Step A-6, $43,485.  Dr. Corcoran noted with a full-time Dental Assisting Coordinator students are more likely to be successful and a full-time coordinator is in compliance with the Commission on Dental Accreditation.  Motion passed by voice vote.

BID RESULTS – PHASE 3 OF THE COMMUNITY INSTRUCTIONAL CENTER PROJECT

It was moved by Mr. Mallery and seconded by Ms. Goetz to approve the bids totaling $1,771,114 for Phase 3 of the Community Instructional Center Project, as presented.  Motion passed by voice vote.

APPROVAL TO LOWER THE CONTINGENCY FOR PHASE 3 OF THE CIC PROJECT

It was moved by Mr. Mallery and seconded by Ms. Bonucci to authorize the administration to request lowering the contingency for Phase 3 of the Community Instructional Center Project from ten percent to five percent and guarantee the difference of $88,556 by providing the Capital Development Board with a fund commitment letter for the additional five percent.  Motion passed by voice vote.

OTTAWA CENTER LEASE AGREEMENT

It was moved by Dr. Huffman and seconded by Mr. Solon to authorize the administration to enter into a five-year lease agreement with the City of Ottawa for the facility located at 321 W. Main Street in Ottawa per the terms in the agreement, as presented.  Motion passed by voice vote.

HIGH DEDUCTIBLE HEALTH PLAN/HEALTH REIMBURSEMENT ACCOUNTS

It was moved by Dr. Huffman and seconded by Ms. Goetz to authorize the administration to establish Health Reimbursement Accounts as presented for employees electing the High Deductible Health Plan #2 beginning January 1, 2015.  Motion passed by voice vote.

PURCHASE REQUEST – NURSING NCLEX REVIEW SERVICES

It was moved by Mr. Solon and seconded by Ms. Bonucci to approve the purchase of Hurst Review Services to provide a three (3)-day live review service for the nursing students preparing to take the NCLEX (state board) examination at a cost of $275 per student for a total amount of $21,450.  Motion passed by voice vote.

PURCHASE REQUEST – NETWORK FIBER OPTIC EQUIPMENT

It was moved by Dr. Huffman and seconded by Ms. Goetz to approve the purchase of additional Network Fiber Optic Equipment from Burwood Group, Inc., in the amount of $25,948.80.  Motion passed by voice vote.

SCHEDULE OF REGULAR MEETING DATES AND TIMES

It was moved by Ms. Bonucci and seconded by Mr. Solon to approve the following dates for 2015 and to provide public notice of this schedule.  All meetings will take place at 6 p.m. in Room C3907, the Board Room, on the campus of Illinois Valley Community College, 815 North Orlando Smith Road, Oglesby, Illinois.

                        Thursday, January 15, 2015                Thursday, July 9, 2014

                        Thursday, February 12, 2015              Thursday, August 13, 2015

                        Thursday, March 12, 2015                  Thursday, September 10, 2015

                        Thursday, April 9, 2015                      Thursday, October 8, 2015

                        Thursday, May 14, 2015                     Thursday, November 12, 2015

                        Thursday, June 11, 2015                     Thursday, December 10, 2015

SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES

It was moved by Dr. Huffman and seconded by Ms. Bonucci to approve the release of the following closed session minutes:

February 27, 2008 (Collective Bargaining)

February 21, 2012 (President’s Evaluation)

June 19, 2012 (Vice Presidents’ Contracts)

November 20, 2012 (Personnel – Proposal to Faculty Union)

April 16, 2013 (Memorandum of Understanding, Personnel – Honorable Dismissal, and Administrative Position – Interim Vice President for Learning and Student Development)

June 18, 2013 (Compensation for FY14 – Employees not Affected by a Labor Agreement, Salary Schedule Reassignment, and President’s Contract)

October 15, 2013 (Welding Test Administration Compensation and Exelon Agreement)

May 8, 2014 (Vice President’s Contract)

July 10, 2014 (Adult Education Position)

AUTHORIZATION FOR DESTRUCTION OF VERBATIM RECORDINGS OF CLOSED SESSION MEETINGS

It was moved by Dr. Huffman and seconded by Mr. Solon to adopt the following resolution:

“Be it resolved that the Board of Trustees of Community College District 513, accepts for destruction the verbatim audiotapes of Closed Session Meetings from June 19, 2012; July 17, 2012; August 21, 2012; September 18, 2012; October 16, 2012; November 20, 2012; December 18, 2012; January 15, 2013; February 7, 2013; February 19, 2013; March 19, 2013; April 16, 2013; and May 21, 2013.

“Be it further resolved that the Board of Trustees of Community College District 513 authorizes the destruction of Closed Session audiotapes from June 19, 2012; July 17, 2012; August 21, 2012; September 18, 2012; October 16, 2012; November 20, 2012; December 18, 2012; January 15, 2013; February 7, 2013; February 19, 2013; March 19, 2013; April 16, 2013; and May 21, 2013 as all the criteria for destruction of these tapes under the Open Meetings Act have been met.”

Mr. Mallery had concerns of destroying the tapes when pending litigation is ongoing.  It was moved by Dr. Huffman and seconded by Mr. Solon to table the motion until the January meeting.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Bonucci had a wonderful time at the Percussion Ensemble.  She was impressed with the production, performers, and the sound system. Dr. Huffman attended the Wind Ensemble and there was a wide range of individuals participating – students, faculty and former faculty.  He noted it is no wonder that good students come back to IVCC because of the involvement of the instructors and former instructors.  It was a great performance and an excellent sound system.  Ms. Goetz was impressed with the Massage Therapy graduation.  She was sitting next to one of the mothers whose son was graduating and worked two jobs and never missed a day of class.  He plans to attend NIU and then go to South Korea and work as an industrial engineer.  He plans to use his Massage Therapy to help support his education.

CLOSED SESSION

It was moved by Mr. Solon and seconded by Ms. Bonucci to convene a closed session at 7 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes.  Motion passed by voice vote.

After a short break, the Board entered closed session at 7:10 p.m.  On a motion by Mr. Solon and seconded by Dr. Huffman, the regular meeting resumed at 8:23 p.m.  Motion passed by voice vote.

EMPLOYEE SUSPENSION

It was moved by Ms. Bonucci and seconded by Dr. Huffman to approve the administration’s recommendation for a five-day suspension without pay to employee #0177164.  Motion passed by voice vote.