August 14, 2014 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6 p.m. on Thursday, August 14, 2014 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary
Laurie A. Bonucci
Jane E. Goetz
David O. Mallery
Everett J. Solon
Amy M. Rogowski, Student Trustee

Members Absent

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Deborah Anderson, Vice President for Academic Affairs
Sue Isermann, Associate Vice President for Academic Affairs
Mark Grzybowski, Interim Associate Vice President for Student Services
Walt Zukowski, Attorney

PUBLIC HEARING

This being the time and place published for a Public Hearing regarding the FY2015 Budget, Board Chair, Melissa Olivero, called for questions and/or comments from the audience.  Since there were no questions and/or comments, Ms. Olivero called for a motion to close the Public Hearing.  It was moved by Mr. Solon and seconded by Dr. Huffman to close the Public Hearing.  Motion passed by voice vote.

APPROVAL OF AGENDA

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda, as presented.  Motion passed by voice vote.

PUBLIC COMMENT

Mr. Mike Phillips, President of Faculty Local 1810, noted the faculty are concerned that they may begin the semester without an agreement on their contract.  The faculty’s relationship with the administration and Board has been and remains both positive and productive.  They are looking forward to returning to the classroom and their students on Monday.  It is their hope that the Board will grant its team the authority to bring negotiations to a prompt and successful conclusion, perhaps as soon as tomorrow.  Mr. Phillips’ team will remain during closed session in the event the Board would have any questions.

CONSENT AGENDA

It was moved by Ms. Goetz and seconded by Mr. Solon to approve the consent agenda, as presented.  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Minutes – July 10, 2014 Board Meeting.

Approval of Bills - $1,272,302.27

Education Fund - $966,591.51; Operations & Maintenance Fund - $107,192.55; Operations & Maintenance (Restricted Fund) - $15,332.83; Auxiliary Fund - $74,986.65; Restricted Fund - $10,219.00; Audit Fund - $3,000.00; and Liability, Protection and Settlement Fund - $94,979.73

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending June 28, 2014; July 12, 2014; and July 26, 2014.

Purchase Request – FY2015 Billboard Advertising Contracts

Approved to expend $29,250 for annual billboard advertising contracts for fiscal year 2015 from Key Outdoor, Inc.

PRESIDENT’S REPORT

Dr. Corcoran gave an update on construction - the Cultural Centre sound system upgrade is moving along nicely with the goal being to have it completed by late November/early December; and bid documents for the ADA parking lot and resurfacing of Lot No. 1 are being finalized by Chamlin and Associates.  The LPN pinning ceremony held on July 22 in the gymnasium was a very nice program thanks to Dean Bonnie Campbell and the Nursing faculty. Dr. Corcoran thanked the board members who were able to attend that evening. Next summer it will be back in the Cultural Centre.  This summer the Continuing Education staff did their typical fine job of offering high quality programs for kids from ages 5-14 primarily in fine arts and STEM-related topics. Overall, 490 students were served with 85 in the Outdoor Ed’Venture Day Camp. On behalf of Jamie Gahm, Kim Koehler was the lead program manager and she was assisted by Jennifer Sowers, Monica Near, Bonnie Jasiek, Mary Jean Entwistle, 22 teachers and 18 aids. Dr. Corcoran noted that when one steps back and observes hundreds of students visiting the IVCC campus, you cannot help but be impressed by Kim and her coworkers with the attention to detail that goes into making sure that the campers have a safe and memorable experience. This investment in such programs will pay dividends for years to come because, eventually, IVCC may become the students’ first choice for postsecondary education.  This morning members of the administration were involved with welcoming staff back for the fall in-service which included Glenna Jones introducing Dr. Deborah Anderson as the new Vice President for Academic Affairs and Dr. Robyn Schiffman, the new dean for English, math and education. Dr. Anderson talked about her experience as a peer reviewer for the Higher Learning Commission, the role she played in handling accreditation responsibilities with her previous employer, and her plan for making sure that IVCC is on track for AQIP-compliance, including the submission of an updated systems portfolio, over the 2014-2015 academic year. Dr. Anderson will also be working with her new team of academic administrators on a review of IVCC’s current mix of programs, and exploring opportunities for enrollment growth.

COMMITTEE REPORTS

None.

FISCAL YEAR 2015 BUDGET

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the Resolution to adopt the FY2015 Budget, as presented. 

Student Advisory Vote:  “Aye” – Ms. Rogowski.  Roll Call Vote:  “Ayes” – Dr. Driscoll, Ms. Goetz, Dr. Huffman, Mr. Mallery, Mr. Solon, Ms. Bonucci, and Ms. Olivero.  “Naye” – None.  Motion carried.

INSURANCE RENEWALS

It was moved by Ms. Goetz and seconded by Ms. Bonucci to accept the recommendation of the insurance consultant to renew all coverage with the same carriers at $317,172.  Motion passed by voice vote.

FACULTY APPOINTMENT – EMILY LESMAN, DEVELOPMENTAL MATHEMATICS LAB INSTRUCTOR

It was moved by Dr. Driscoll and seconded by Mr. Solon to approve the appointment of Emily Lesman as Developmental Mathematics Lab Instructor assigned to the Division of English, Math and Education, with placement on the salary schedule at Step B-5 - $42,543, based on the 2013/2014 faculty contract.  Adam Oldaker chaired the selection committee and stated that Ms. Lesman was the obvious choice.  She has eight years of experience as a math learning instructor and was the lead teacher at the Ottawa High School math learning lab since its inception.  Her teaching demonstration was of exceptional quality.  Adam looks forward to working with her.  Motion passed by voice vote.

STAFF RESIGNATION–AMY SMITH, DIRECTOR OF INSTITUTIONAL RESEARCH

It was moved by Ms. Bonucci and seconded by Ms. Goetz to accept with regret Amy Smith’s resignation as Director of Institutional Research, effective August 7, 2014 and wish her good luck in her future endeavors.  Motion passed by voice vote.

CHANGE IN EMPLOYMENT STATUS – CHRIS WARREN, ADULT EDUCATION LITERACY SPECIALIST/GED INSTRUCTIONAL AIDE

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve, with regret, the change of status from full-time to part-time of Chris Warren, Literacy Specialist effective October 14, 2014.  Mr. Mallery asked for further clarification on this item.  It was noted that in order to continue to qualify for the Adult Education Grant, the Illinois Community College Board has added additional programming requirements which require additional costs.  The reduction in employment status will allow Adult Education to continue to provide the necessary services for its students.  The Adult Education staff will have to take on some of Ms. Warren’s duties.  Motion passed by voice vote.