April 10, 2014 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6 p.m. on Thursday, April 10, 2014 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary
Laurie A. Bonucci
Jane E. Goetz
David O. Mallery
Everett J. Solon
Taylor A. Gunia, Student Trustee

Members Absent

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Sue Isermann, Interim Vice President for Learning and Student Development
Mark Grzybowski, Interim Associate Vice President for Student Services
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Mr. Solon and seconded by Dr. Driscoll to approve the agenda, as presented.  Motion passed by voice vote.

PUBLIC COMMENT

None.

RECOGNITION – TAYLOR A. GUNIA, STUDENT TRUSTEE

Ms. Olivero read a resolution and presented it to Taylor Gunia on behalf of the Board of Trustees to express their sincere appreciation that she has given generously of her time, energy, and talents in her responsibilities to the college as student board member.  Ms. Gunia thanked the Board for the great experience and the opportunities in serving as a student trustee. 

CONSENT AGENDA

It was moved by Mr. Mallery and seconded by Dr. Huffman to approve the consent agenda, as presented.  Motion passed by voice vote. 

The following items were approved in the consent agenda:

Approval of Bills - $1,081,768.37

Education Fund - $579,804.12; Operations & Maintenance Fund - $70,063.05; Operations & Maintenance Fund (Restricted) - $159,739.60; Auxiliary Fund - $32,474.67; Restricted Fund - $200,943.80; and Liability, Protection and Settlement Fund - $38,743.13

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending March 8, 2014 and March 22, 2014.

PRESIDENT’S REPORT

Dr. Corcoran reported seven members of the Student Government Association had a productive day in Springfield on April 2 while visiting with the College’s legislators as part of the annual Student Advocacy Day program. Cory Tomasson, student activities coordinator, reported that the group spent valuable time with both Senator Rezin and Representative Mautino where they discussed such issues as the importance of level funding for the Community College System, prioritizing the Monetary Award Program (MAP),  and setting aside at least 15-20 percent of the overall MAP appropriation for students who may not make their decision regarding plans for postsecondary education until later in the spring or early summer; this could prove to be very beneficial to community college students. Dr. Corcoran was pleased that IVCC students, particularly Trustee Taylor Gunia, were able to participate in the activity and have their voice be heard by elected officials.   Dr. Margie Francisco, Pam Mammano, Dean Bonnie Campbell, Tina Nink, Julie Hogue, Karie Stecken and Linda Hanley did a great job of inducting 10 Nursing students into the Alpha Delta Nu Nursing Honor Society on March 31^st. When you hear the story regarding the time and work that went into being able to even establish this society on IVCC’s campus, it helps one realize how committed the faculty are to student success and why year in and year out IVCC’s Nursing students do so well in passing the NCLEX exam and meeting the needs of the local health-care providers.  Dr. Corcoran congratulated everyone involved with organizing the Alex Boye performance on March 29 in our Cultural Centre. The feedback from concert attendees as well as John Newby and Matt Skelly from the Starved Rock Country group was very positive and Dr. Corcoran believes that more culturally-enriching programs are on the horizon, especially with all of the facility enhancements that have taken place and are being planned for the future.  Dr. Corcoran commended Mark Grzybowski and Linda Hawkins for the work they put into organizing the student academic awards banquet earlier this week.  Mark’s fine work as well as Nora Villarreal’s excellent speech was appreciated by all. Dr. Corcoran was sure that Trustees Goetz, Bonucci, Huffman and Mallery would also agree that the heartfelt speech by Milda Willoughby, this year’s Paul Simon essay contest winner, was, like the overall program, nothing short of outstanding.  Cheryl Roelfsema’s construction update included:  1) Phase 1 final closeout took place March 31. The building remains under the general contractor’s warranty for 12 months.  A nine-month inspection will take place in August or September; 2) Phase 2 close out for everything but re-grading and seeding will take place April 18. A punch list walk-through is scheduled for April 14. Phase 3 is still in design development; 3) Bids for the sound system replacement are due April 17.

COMMITTEE REPORTS

Mr. Mallery attended the ICCTA meeting in Lisle on Friday and Saturday, March 14 and 15.   He noted that the City Colleges of Chicago negotiated a lesser ICCTA membership fee and would like to request a similar reduction in membership fees for IVCC.  Mr. Mallery serves on the diversity committee and noted there are a few new ICCTA awards this year at the convention.

TECHNOLOGY PURCHASE REQUESTS

It was moved by Dr. Driscoll and seconded by Ms. Goetz to approve the purchase of 21 iMac computers and a Mac OS X server from Apple in the amount of $39,256.  Motion passed by voice vote.

It was moved by Dr. Huffman and seconded by Ms. Goetz to approve the purchase of 25 laptops from Dell, Inc. in the amount of $19,421.75.  Motion passed by voice vote.

FACULTY RESIGNATION – JULIE SHERBEYN, HEALTH AND WELLNESS INSTRUCTOR/HEAD WOMEN’S VOLLEYBALL COACH

It was moved by Mr. Solon and seconded by Ms. Goetz to accept with regret the resignation of Julie Sherbeyn, Health and Wellness Instructor/Head Women’s Volleyball Coach, effective July 21, 2014.  Motion passed by voice vote.

TEMPORARY SPECIAL ASSIGNMENTS

It was moved by Ms. Bonucci and seconded by Dr. Huffman to temporarily reassign responsibilities during the period that Mr. Grzybowski is the interim Associate Vice President for Student Services as follows:

Lynn Moore – Responsible for accurate record management with Colleague and the National Student Clearinghouse and for the implementation of an electronic diploma processing module with additional compensation of $50 per pay period, effective 3/24/14 and continuing until staffing levels have been restored.

Connie Skerston – Responsible for managing both the prospective and applied student Communication Management modules, coordinating all aspects of the Nursing Information Sessions, processing court-ordered subpoenas as received, and conducting Colleague training of new employees with additional compensation of $75 per pay period, effective 3/24/14 and continuing until staffing levels have been restored.

Motion passed by voice vote.

FY2015 BOARD OF TRUSTEES BUDGET

It was moved by Dr. Huffman and seconded by Ms. Goetz to approve the tentative FY2015 Board of Trustees Budget, as presented.  Dr. Driscoll would like to enter into negotiations with the Illinois Community College Trustees Association (ICCTA) for a reduced rate for membership fees.  Every dollar that does not go towards teaching and students needs to be challenged.  Dr. Corcoran noted that all the community colleges in the state are members of the ICCTA.  The organization has done a great job and IVCC has been a member since 1970.  The ICCTA keeps the colleges apprised across the country and state.  It is a coordinated system when reaching out to legislators.  Dr. Corcoran respectfully asked that IVCC continue its membership of the ICCTA.  Dr. Huffman suggested adopting the budget, as presented.  Whatever the budget council needs, it can be taken from the Board’s budget.  It was suggested to shift the student trustee’s costs to the student activities fund.  Motion passed by voice vote with Dr. Driscoll voting “naye.”

INTER-DISTRICT COOOPERATIVE AGREEMENT BETWEEN ILLINOIS VALLEY COMMUNITY COLLEGE AND JOLIET JUNOR COLLEGE

It was moved by Ms. Goetz and seconded by Dr. Huffman to approve the Inter-district Cooperative Agreement between Illinois Valley Community College and Joliet Junior College, as presented.  Motion passed by voice vote.

SECURITY SERVICES CONTRACT EXTENSION

It was moved by Dr. Driscoll and seconded by Ms. Goetz to approve the extension of the security services contract with G4S Secure Solutions for another three-year period, ending June 30, 2017.  Motion passed by voice vote.

BUILDING G ELECTRICAL REPAIRS

It was moved by Mr. Mallery and seconded by Ms. Bonucci to accept the quote from Indicom Electric Company for $24,700 to replace and reconnect the ground wire at Building G according to NEC specifications.  Motion passed by voice vote.

TRUSTEE COMMENT

Ms. Bonucci had a wonderful time at the Student Honors Banquet, thanks to Mark Grzybowski and Linda Hawkins.  Ms. Bonucci and Ms. Goetz noted they would be unable to attend the May 8^th board meeting.

CLOSED SESSION

It was moved by Ms. Bonucci and seconded by Dr. Huffman to convene a closed session at 6:36 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes.  Mr. Mallery requested to add another reason for going into closed session – leasing of real property.  It was moved by Mr. Mallery and seconded by Dr. Huffman to add a 4^th reason to go into closed session – leasing of real property.

Student Advisory Vote:  “Aye” – Ms. Gunia.  Roll Call Vote:  “Ayes” – Mr. Mallery, Mr. Solon, Ms. Bonucci, Dr. Driscoll, Ms. Goetz, Dr. Huffman, and Ms. Olivero.  “Naye” – None.  Motion carried.

After a short break, the Board entered closed session at 6:41 p.m.  On a motion by Dr. Driscoll and seconded by Ms. Bonucci, the regular meeting resumed at 8:53 p.m.  Motion passed by voice vote.

CLOSED SESSION MINUTES

It was moved by Ms. Goetz and seconded by Dr. Huffman to approve and retain the closed session minutes of the March 13, 2014 board meeting.  Motion passed by voice vote.