July 10, 2014 Facilities Committee Meeting

Committee Members Physically Present

David O. Mallery, Chair
Laurie A. Bonucci (entered the meeting at 5:43 p.m.)
Melissa M. Olivero

Committee Members Absent

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Scott Curley, Interim Director of Facilities

The meeting was called to order at 5:30 p.m. by Mr. Mallery. 

BUILDING A CHILLER/AIR HANDLER UNIT BUDGET MODIFICATION

The six chillers on campus are on a rotation cycle to replace each one.  A previous engineer hired by Basalay, Cary & Alstadt (BCA) gave an estimate of $718,523.00 for replacement of the Building A chiller/air handler and this was submitted to the Illinois Community College Board (ICCB) for approval as a Protection, Health, and Life Safety project.  Now with a new engineer and a revised assessment by Scott Curley, interim director of facilities, the cost was escalated to $1,049,950.00, a 30 percent increase.  The Board’s options are:  1) to proceed with the project as submitted to ICCB which would be short-sited or 2) to move forward and request ICCB to amend the budget to accomplish the additional tasks.  An outline was provided on the timeline if the Board wanted to request an amended budget for the project.  Ms. Roelfsema called Mr. Ed Smith, Senior Director of Financial Compliance and Program Accountability for ICCB, and he suggested receiving the Board’s approval and then proceed with the bidding process and once the College has firm numbers then submit the project to ICCB.  The difference of approximately $300,000 would come from surplus funds.  The committee supported this recommendation.  The administration will request approval from the Board to have BCA and Millies Engineering proceed with the project and the additional scope and move forward with the bidding documents. 

ADJOURNMENT

Mr. Mallery declared the meeting adjourned at 5:45 p.m.