June 19, 2012 Minutes of Regular Meeting

APPROVAL OF AGENDA

It was moved by Ms. Olivero and seconded by Dr. Driscoll to approve the agenda, as presented.  Motion passed by voice vote.

PUBLIC COMMENT

None.

CONSENT AGENDA

It was moved by Dr. Driscoll and seconded by Mr. Narczewski to approve the consent agenda as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – May 15, 2012 Board Meeting; June 5, 2012 Audit/Finance Committee Meeting; and June 5, 2012 Special Board Meeting

Approval of the Bills - $1,362,129.66

Education Fund - $871,519.78; Operations and Maintenance Fund - $110,563.92; Operations and Maintenance (Restricted Fund) $71,608.35; Auxiliary Fund - $199,901.62; Restricted Fund - $68,276.08; and Liability, Protection and Settlement Fund - $40,259.91.

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending May 5, 2012 and May 19, 2012.

Bid Results – Asphalt Pavement Repair, Sealing, and Marking

Accepted the base bid from Universal Asphalt & Excavating, Inc., LaSalle, Illinois, for the Asphalt and Pavement Repair, Sealing, and Marking of the roadway for the amount of $18,890 and all six alternate bids for pothole patching and pavement marking for parking lots 1, 2, 3, 4, 5, and 6 for the amount of $46,000.  The total project cost is $64,890.

Purchase Request – Port Fee for the Update of the Colleague Administrative System

Approved to pay the port fee to Ellucian for the migration of the Colleague administrative system from AIX/Unidata to Windows/SQL in the amount of $48,000.

Community College Educational Agreement

Approved participating in the Community College Educational Agreement.

Prevailing Wage Resolution

Adopted the Prevailing Wage Resolution for fiscal year 2013.

PRESIDENT’S REPORT

Dr. Corcoran reported the latest construction update provided by Cheryl Roelfsema and Gary Johnson indicates that approximately two-thirds of the steel frame and metal decking are in place for the Peter Miller Community Technology Center; underground plumbing should be complete by the end of the week; underground electrical work is ongoing; the second floor deck concrete has been poured on two-thirds of the building; light-gauge exterior metal framing will begin June 25^th; precast concrete wall erection will start in early August; and replacement of the original roof on Building F will take place within one month. Work on the conversion of the upper gym into a Massage Therapy Center has finished and the program will be moving from Building 11 to its new location in early July. Work on the geothermal horizontal loop has begun and should take about six weeks to complete.  Dr. Corcoran referred to pages 63 to 73 in the board packet that IVCC was one of only five Illinois community colleges to be awarded a share of the College and University Asbestos Property Damage Settlement Fund; IVCC’s total was $113,134. Gary Johnson and his staff did most of the work in providing the information to Richardson, Patrick, Westbrook & Brickman to include IVCC in this class-action suit.  Dr. Corcoran publically thanked Gary and his staff in the Facilities Department, as well as vice president Cheryl Roelfsema, on a job very well done.  As a result of a three-year partnership between the Business Training Center and Exelon, LaSalle Station, Exelon recently donated 4 reclaiming units at an estimated value of $12,000 and one flow systems training at an estimated value of $20,000.  The equipment/trainer will enhance IVCC’s HVAC program, as well as the Industrial Maintenance and Automotive Programs. As noted by Dr. Scroggs, this donation reflects the excellent relationship that Jamie Gahm and her Continuing Education and Business Services coworkers have developed with Exelon over the years.  Dr. Corcoran noted the nurse pinning and commencement programs on Saturday, May 19^th were terrific as was the GED graduation ceremony on Monday, May 21^st. This was the first year that IVCC video-streamed these three programs live over the internet and it led to a number of individuals expressing their appreciation because loved ones around the world could witness the accomplishments of IVCC students. Dr. Corcoran thanked and congratulated Dr. Tracy Morris, Dean Bonnie Campbell, Sara Escatel and Fran Brolley and their coworkers on a job well done. Their hard work and attention to detail was appreciated by all.  Dr. Corcoran commended Reed Wilson and Fran Brolley on an excellent job of coordinating the June 4^th event where the USDA’s Colleen Callahan was on campus to officially announce the awarding of $99,000 to the college in support of technology to be used in IVCC’s wind energy technician program to be housed in the Peter Miller Community Technology Center. At this celebratory event, as well as so many others that have occurred in a relatively short period of time, the one constant has always been IVCC’s student trustee, Britney Burkart, in attendance.  Dr. Corcoran commended Britney for doing a great job and expressed his appreciation of her support.

COMMITTEE REPORTS

Mr. Mallery attended the ICCTA Awards Banquet celebrating the success of IVCC’s full- and part-time outstanding faculty nominees – Lori Cinotte and Tammy Ebner-Landgraf.  At the ICCTA Convention he met a vendor from Chevron Energy Solutions and encouraged the administration to meet with the representative to discuss reducing energy costs.

AUTHORIZATION TO CONTINUE PAYMENT FOR STANDARD OPERATINGEXPENDITURES

It was moved by Mr. Narczewski and seconded by Mr. Mallery to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies, and regular activities for the period July 1, 2012 through budget adoption.  This allows the administration to continuing paying bills until the budget is approved.  Motion passed by voice vote.

FY14 RAMP CAPITAL REQUEST – ADDITIONS AND RENOVATIONS TOBUILDINGS C AND G

It was moved by Ms. Olivero and seconded by Dr. Driscoll to approve the RAMP capital request for the Additions and Renovations to Buildings C and G proposal in the amount of $8,429,500, which includes the College’s match portion of $2,107,400.  Motion passed by voice vote.

APPOINTMENT OF ETHICS OFFICER

It was moved by Dr. Driscoll and seconded by Ms. Burkart to appoint Glenna Jones as the College Ethics Officer, effective immediately.  Motion passed by voice vote.

IBEW AGREEMENT

It was moved by Ms. Olivero and seconded by Mr. Narczewski to approve effective immediately, the new Contractual Agreement between JATC Local Union 176 and Illinois Valley Community College, as presented.  Motion passed by voice vote.

TRUSTEE COMMENT

Mr. Mallery reminded all board members of the requirement to complete the Open Meetings Act on-line training.

APPOINTMENT OF SECRETARY PRO-TEM

In the absence of Leslie Englehaupt, Mr. Thompson appointed Mr. David Mallery to serve as Secretary Pro-Tem.

CLOSED SESSION

It was moved by Dr. Driscoll and seconded by Mr. Narczewski to convene a closed session at 6:45 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes. 

Student Advisory Vote:  “Aye” – Ms. Burkart.  Roll Call Vote:  “Ayes” – Mr. Mallery, Mr. Narczewski, Ms. Olivero, Dr. Driscoll, and Mr. Thompson. “Nays” – None, motion carried.

After a short break, the Board entered closed session at 6:50 p.m.  On a motion by Ms. Olivero and seconded by Mr. Thompson, the regular meeting resumed at 8:20 p.m.  Motion passed by voice vote.

CHANGE IN TRAINER SPECIALIST/SITE FACILITATOR POSITION FOR TRUCK DRIVER TRAINING PROGRAM

It was moved by Dr. Driscoll and seconded by Ms. Olivero to approve the recommendation that the full-time Trainer Specialist/Site Facilitator position for the Truck Driver Training Program in the Career and Technical Programs Division be reduced to part-time Trainer Specialist and to approve the recommendation that the employment of Anthony Mertes, full-time Trainer Specialist/Site Facilitator for the Truck Driver Training Program in the Career and Technical Programs Division, be reduced to part-time Trainer Specialist for the Truck Driver Training Program, effective July 1, 2012.  The administration received a letter from Waubonsee Community College as an official notification not to renew the agreement with IVCC for truck driver training instruction due to increased program costs and decreased student enrollment.  Motion passed by voice vote.

COMPENSATION FOR FY13 – EMPLOYEES NOT AFFECTED BY A LABOR AGREEMENT

It was moved by Mr. Narczewski and seconded by Mr. Mallery to approve a 3.0 percent general increase for all support staff employees not affected by a labor agreement, a 2.5 percent general increase for all administrative employees, excluding the President and Vice Presidents, not affected by a labor agreement, contingent upon acceptable performance evaluations as determined by the administration and support from grants and outside contracts for the impacted positions, and to approve special salary adjustments for employees identified as warranting such an increase in FY13.  Motion passed by voice vote.

INCREASE IN PART-TIME FACULTY PAY SCALE

It was moved by Mr. Mallery and seconded by Dr. Driscoll to approve an increase in the Part-Time Faculty Pay Scale by $20.00 per credit hour effective the fall semester of FY13.  Motion passed by voice vote.

VICE PRESIDENTS’ CONTRACTS

It was moved by Ms. Olivero and seconded by Mr. Narczewski to approve the Fiscal Year 2013 employment contract for Cheryl E. Roelfsema, Vice President for Business Services and Finance, with a 2.5 percent increase, resulting in a salary of $109,005 and duties, benefits, and other conditions as outlined in her contract with an attachment to her contract referencing the action approved by the Board at last month’s meeting where in her interim appointment her salary would be an annualized amount of $117,000 and approve the Fiscal Year 2013 employment contract for Dr. Lori E. Scroggs, Vice President for Planning and Institutional Effectiveness, with a 2.5 percent increase, resulting in a salary of $96,450 and duties, benefits, and other conditions as outlined in her contract with an attachment to her contract referencing the action approved by the Board at last month’s meeting where in her interim appointment her salary would be an annualized amount of $117,000.  Motion passed by voice vote.

PRESIDENT’S CONTRACT

It was moved by Mr. Narczewski and seconded by Dr. Driscoll to approve a three-year employment contract for Dr. Jerry Corcoran, President, with a FY2013 salary of $176,000 as well as benefits and other conditions presented in the contract.  Motion passed by voice vote with Mr. Mallery voting nay.

OTHER

It was moved by Dr. Driscoll and seconded by Ms. Olivero to approve and retain the closed session minutes of the May 15, 2012 meeting.  Motion passed by voice vote.

CITY OF OGLESBY – ANNEXATION REQUEST

IVCC received correspondence from the City of Oglesby requesting annexation of a rectangular piece of property into the corporate limits of the City of Oglesby.  This property begins 300 feet north of the intersection of County Highway 23 and County Highway 62.  The property would be bounded by County Highway 23 (the Oglesby Spur) on the south, Illinois Route 251 on the west, County Highway 62 (Orlando Smith Road) on the east and unincorporated land owned by Illinois Valley Community College on the north.  Currently, this land is being used as farmland and the location of the College’s electronic sign.  The City of Oglesby is requesting this annexation to encircle property to the south of the College allowing the City to force that land to be annexed into the City.  Owners of this property have refused annexation. This would allow the City to purchase the utility line running through that property which services the subdivision (Cedar Creek) located southwest of the College’s property.  This would provide a second source of electricity to the subdivision.  Annexing the property would also allow the City to provide electricity to a lift station which is currently being serviced by Illinois Power.  The cost to the City of Oglesby for the power used to operate the lift station could be purchased by the City at a rate lower than the rates which Illinois Power charges the City for electrical service.  A few months ago the City of Oglesby had expressed an interest in providing power to the College.  If this is a concern, the City Officials would be willing to adopt language in the Annexation Agreement that the College would not be obligated to purchase electrical power from the City without IVCC’s consent.  There was concern as to IVCC’s obligation to the property owner.  Before the Board makes a decision they requested more information on the exact description of the property so that it does not include any property west of route 251 and encumber other property, assurance that the College would not be obligated to purchase electricity from the City, the exact location of the lift station, and assurance of not running lines or wires through the College’s property.  Answers to these concerns will be presented at the July board meeting.