July 19, 2011 Minutes of Regular Meeting
The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Tuesday, July 19, 2011 in the Board Room (C307) at Illinois Valley Community College.
Members Physically Present
Dennis N. Thompson, Chair
Michael C. Driscoll
Larry D. Huffman
David O. Mallery
James A. Narczewski
Members Present Telephonically
Melissa M. Olivero, Vice Chair
Members Absent
Leslie-Anne Englehaupt, Secretary
Brad Cockrel, Student Trustee
Others Physically Present
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Rick Pearce, Vice President for Learning and Student Development
Lori Scroggs, Vice President for Planning and Institutional Effectiveness
Walt Zukowski, Attorney
APPROVAL OF AGENDA
It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda, as presented. Motion passed by voice vote.
PUBLIC COMMENT
None.
CAMPUS UPDATE – FY2012 TENTATIVE BUDGET
Cheryl Roelfsema and Patrick Berry presented a FY2012 budget summary. The objectives of preparing the budget included providing quality education, practicing solid fiscal responsibility, introducing new initiatives, aligning institutional goals with fiscal resources, financing the first year of construction of the Community Technology Center and balancing the operating budget. It was not an easy process of balancing the operating budget without cutting personnel and programs. Significant items in the budget included the issuing of $5 million in debt certificates for the College’s match requirement for the Community Instructional Center project, reducing revenues and expenditures by $640,000 due to the discontinuation of the Sheridan Correctional Center Department of Corrections contract, reducing $385,000 in personnel costs and increasing $400,000 in contractual services due to the outsourcing of safety services, and reclassifying $330,000 in wages and benefits from Fund 12 (Tort Liability) to Funds 1 and 2 which will provide a better record of salaries for those who have Tort Liability responsibilities.
APPOINTMENT OF SECRETARY PRO-TEM
In the absence of Ms. Englehaupt, Mr. Narczewski made a motion, seconded by Dr. Driscoll to appoint Dr. Huffman as Secretary Pro-tem. Motion passed by voice vote.
CONSENT AGENDA
It was moved by Dr. Driscoll and seconded by Dr. Huffman to approve the consent agenda as presented with the removal of the Audit/Finance Committee Meeting minutes on June 21, 2011. Motion passed by voice vote.
The following items were approved in the consent agenda:
Approval of Minutes – June 1, 2011 Facilities Committee Meeting and June 21, 2011 Board Meeting.
Approval of the Bills - $1,610,128.01
Education Fund - $1,028,480.97; Operations and Maintenance Fund - $122,692.90; Operations and Maintenance (Restricted Fund) $149,304.59; Auxiliary Fund - $35,107.86; Restricted Fund - $268,989.41; and Liability, Protection and Settlement Fund - $5,552.28.
Treasurer’s Report
Personnel
Approved the stipends for the pay periods ending June 4, 2011; June 18, 2011; and July 2, 2011.
June 21, 2011 Minutes of the Audit/Finance Committee Meeting
It was moved by Dr. Driscoll and seconded by Dr. Huffman to accept the minutes of the June 21, 2011 Audit/Finance Committee Meeting, as amended. Motion passed by voice vote.
PRESIDENT’S REPORT
Dr. Corcoran reported that Fran Brolley has been working with the CDB public relations staff on lining up a day for either the governor or his designee to be on campus and make the official announcement regarding State funding for the Community Instructional Center Project. This project involves the construction of a new 80,000 s.f. Community Technology Center, the demolition of “temporary” buildings IVCC has been using for well over 40 years, and other substantial improvements to our campus. The event will occur in the very near future and Dr. Corcoran hopes as many Board members as possible will be able to attend this very important public event. On Friday, June 24, Sue Isermann, Bob Mattson, Dr. Rick Pearce, and Dr. Corcoran attended a conference in Springfield arranged by ICCB, IBHE, and ACT (American College Testing Services), in which the much-awaited Illinois High School to College Success Report was discussed. This report compares scores earned on the ACT to grades earned in first-year college courses among Illinois high school graduates (2006-2008) who took the Prairie State Achievement Exam and went on to attend public two-year and four-year postsecondary institutions in Illinois. It is designed to be used as a tool to build and strengthen collaborative efforts between secondary and postsecondary educators, parents and community residents, and policymakers to increase Illinois student achievement. Although the information given dealt with only students from public high schools and how well they do in making the transition to college, the College’s goal is to reach out to all of the district’s superintendents, principals, and curriculum directors for a half-day program that IVCC will host in order to discuss what it can do to help each other better prepare students for college. The College would like for the program to occur within the next month or two and Dr. Scroggs and Dr. Pearce will present a full report to the Board’s Planning Committee. As noted in Cheryl Roelfsema and Pat Berry’s monthly financial report, enrollments seem to be down for both the summer and fall terms (a trend across the state); however, enrollments at the Ottawa Center look very positive. Dr. Corcoran publically thanked Mayor Bob Eschbach and the City Council for investing in IVCC even further by moving forward with a plan for installing a new HVAC system and roof, a nearly $400,000 expense, in the IVCC Ottawa Center. Crucial to the success of this project has been planning for it to occur within a very tight two-week period prior to the fall semester classes beginning on August 17. For those two weeks, all IVCC Ottawa Center activities will take place at City Hall. The Licensed Practical Nurse (LPN) pinning ceremony is scheduled for Thursday, July 28 in the Cultural Centre. There will be 23 graduates and consistent with past practice, Dr. Corcoran asked Board members to attend with two representatives actually participating in the event. He asked them to check their calendars and let him know if they plan to attend.
COMMITTEE REPORTS
None.
FY2012 TENTATIVE BUDGET
It was moved by Dr. Huffman and seconded by Dr. Driscoll to adopt the Resolution approving the FY2012 Tentative Budget and to authorize publication of the Notice of Public Hearing. Motion passed by voice vote.
INFORMATION TECHNOLOGY STRATEGIC PLAN
It was moved by Mr. Mallery and seconded by Dr. Huffman to approve the Information Technology Strategic Plan for FY2012 and the recommended equipment and software purchases required to carry out the plan. Purchases to be made according to approved purchasing practices, contingent on the inclusion in and the adoption of the FY2012 budget. Motion passed by voice vote.
COMMUNITY INSTRUCTIONAL CENTER PROJECT FINANCING
It was moved by Dr. Huffman and seconded by Dr. Driscoll to authorize the administration to proceed with a request for proposals for debt certificates in the amount of $5,000,000. Mr. Mallery noted that he does not like going into debt and does not like paying taxes, but believes the debt certificates and issuing of bonds is a good bargain. A person who owns a $150,000 home will actually see a reduction of $2 on their IVCC tax bill not to mention the people who will be put to work on the construction of the project. Mr. Thompson noted that we are all taxpayers and we get to take advantage of this project on a local level to expand services to this community. Dr. Driscoll commended Cheryl Roelfsema and past Board member Tom Setchell for a creative and alternative method of paying the bonds off in five years. He appreciated their hard work. Motion passed by voice vote.
TEMPORARY SPECIAL ASSIGNMENT
It was moved by Dr. Huffman and seconded by Ms. Olivero to approve the administration’s recommendation for Frances Whaley to receive a bi-weekly stipend of $220 for assuming the additional Collection Development Librarian responsibilities, and functioning as the sole librarian across both Public and Technical Service areas, from July 5, 2011, until the new Collection Development Librarian has assumed full responsibility. This is to what has been done in the past for similar situations. The applications are due on Friday, July 25 and the selection committee hopes to have the position filled by the end of September. Motion passed by voice vote.
TRANSFER OF FUNDS
It was moved by Mr. Narczewski and seconded by Dr. Huffman to approve the transfer of $60,000 from Fund 07 (Working Cash Fund) to Fund 01 (Education Fund) for operating purposes and the transfer of $400,000 from Fund 01 (Education Fund) to Fund 03 (Operations and Maintenance Restricted Fund) for building purposes. Motion passed by voice vote.
PROPOSAL RESULTS – STUDENT ATHLETE AND CATASTROPHIC STUDENT ATHLETE INSURANCE
It was moved by Dr. Huffman and seconded by Dr. Driscoll to accept the proposal from Bob McCloskey Insurance – Matawan, NJ, in the amount of $25,747 for Student Athlete and Catastrophic Student Athlete Insurance. There was consensus among the Board members for the administration to take a look at the possibility of students who want to play sports would be required to purchase insurance if they are not covered under their parents’ insurance. Motion passed by voice vote.
COOPERATIVE AGREEMENT ADDENDUM, PARKLAND COLLEGE
It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the addendum to the cooperative agreement with Parkland College, which adds the following programs: Veterinary Technology, AAS; Forensic Specialist, AAS; and Forensic Specialist Certificate. This agreement came about when a student wanted to attend the Veterinary Technology program at Parkland. IVCC did not have a cooperative agreement, but Parkland was interested in a cooperative agreement in the degree and certificate programs in Forensic Specialist. IVCC does have a cooperative agreement in Veterinary Technology at Joliet Junior College, but this is a very competitive program and no one from outside of the district is able to get in. Motion passed by voice vote.
BOARD POLICY 6.5 – NAMING RIGHTS
It was moved by Dr. Driscoll and seconded by Dr. Huffman to adopt the Naming Rights Policy, as presented. Each board member received a pledge agreement as part of the policy procedure. Since the release of State funding for the CIC project has occurred, Dr. Corcoran asked that the Board proceed in adopting this policy instead of the usual first and second reading. Motion passed by voice vote.
TRUSTEE COMMENT
None.
CLOSED SESSION
It was moved by Mr. Narczewski and seconded by Dr. Huffman to convene a closed session to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; 3) hearing testimony on a complaint lodged against an employee to determine its validity; 4) collective negotiating matters between the public body and its employees or their representatives; and 5) closed session minutes.
Roll Call Vote: “Ayes” – Dr. Huffman, Ms. Olivero (telephonically), Mr. Mallery, Mr. Narczewski, Dr. Driscoll, and Mr. Thompson. “Nays” – None, motion carried.
The Board recessed at 7:35 p.m. The Board entered closed session at 7:45 p.m. On a motion by Dr. Huffman and seconded by Mr. Narczewski, the regular meeting resumed at 9:28 p.m. Motion passed by voice vote.
ADJOURNMENT
It was moved by Mr. Narczewski, seconded by Dr. Huffman, and carried unanimously to adjourn the meeting at 9:29 p.m. Motion passed by voice vote.