August 23, 2011 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Tuesday, August 23, 2011 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Dennis N. Thompson, Chair
Leslie-Anne Englehaupt, Secretary
Michael C. Driscoll
David O. Mallery
James A. Narczewski
Brad Cockrel, Student Trustee

Members Present Telephonically

Melissa M. Olivero, Vice Chair

Members Absent

Larry D. Huffman

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Rick Pearce, Vice President for Learning and Student Development
Lori Scroggs, Vice President for Planning and Institutional Effectiveness
Walt Zukowski, Attorney

PUBLIC HEARING

This being the time and place published for a Public Hearing regarding the FY2012 Budget, Board Chair, Dennis Thompson, called for questions and/or comments from the audience. Since there were no questions and/or comments, Mr. Thompson called for a motion to close the Public Hearing. It was moved by Mr. Narczewski and seconded by Dr. Driscoll to close the Public Hearing. Motion passed by voice vote.

APPROVAL OF AGENDA

Mr. Thompson requested that agenda item 13 precede agenda item 12. It was moved by Ms. Englehaupt and seconded by Mr. Narczewski to approve the agenda with item 13 preceding item 12. Motion passed by voice vote.

CLOSED SESSION

It was moved by Dr. Driscoll and seconded by Mr. Cockrel to convene a closed session to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; 3) collective negotiating matters between the public body and its employees or their representatives; and 4) closed session minutes. Motion passed by voice vote.

The Board entered closed session at 6:37 p.m. On a motion by Mr. Narczewski and seconded by Ms. Englehaupt, the regular meeting resumed at 7:57 p.m. Motion passed by voice vote.

PUBLIC COMMENT

None.

CONSENT AGENDA

It was moved by Dr. Driscoll and seconded by Ms. Englehaupt to approve the consent agenda as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – July 5, 2011 Planning Committee Meeting; July 5, 2011 Special Board Meeting; and July 19, 2011 Board Meeting

Approval of the Bills - $2,548,386.52
Education Fund - $1,408,315.63; Operations and Maintenance Fund - $92,160.10; Operations and Maintenance (Restricted Fund) $375,090.20; Auxiliary Fund - $594,252.12; Restricted Fund - $66,279.85; Audit Fund - $9,500.00; and Liability, Protection and Settlement Fund - $2,788.62.

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending July 16, 2011 and July 30, 2011

Bid Results – Computer Printing Supplies, Toner

Accepted the bid from Blackhawk, Inc. for computer printing supplies in the amount of $32,880.33.

Proposal Results – Truck Driver Training Tractor and Trailer Lease

Approved a 36-month lease for two (2) 2012 Volvo tractors and two (2) 2003 Hyundai trailers with CIT Group Leasing, Inc., at $4,592 per month plus an 18 cent per mile maintenance fee per vehicle.

Purchase Request – Fuel for Truck Driver Training Program

Approved to expend an estimated $70,000 for fuel for the Truck Driver Training Program from Sapp Bros., Peru, Illinois and Flying J, LaSalle, IL

Purchase Request – Radio Advertising Contracts

Approved to expend $55,172 for annual radio advertising contracts for fiscal year 2012 with NRG Media, LaSalle County Broadcasting Corp., and The Radio Group.

Purchase Request – Lab-Volt Power Distribution Training Equipment

Approved to purchase Lab-Volt power distribution training equipment from Advanced Technologies Consultants in the amount of $25,720.

Consortium Purchase – Rock Salt

Approved to purchase 280 tons of rock salt from Cargill Incorporated Salt Division through the Illinois Department of Central Management Services at $59.75 per ton, delivered, for a total of $16,730.

Truck Driver Training Agreement – Waubonsee Community College

Approved the agreement to provide a Truck Driver Training program at Waubonsee Community College, as presented.

PRESIDENT’S REPORT

Dr. Corcoran complimented Fran Brolley, Kim Stahly and David Dodge for the fine job of coordinating the program in honor of Governor Quinn’s visit to the IVCC campus on August 11. He also thanked the members of the Board who were able to attend on that very special day in IVCC’s history. He reminded everyone to mark their calendars for September 27 when Lt. Governor Sheila Simon is scheduled to visit IVCC from 1:30-3:30 p.m. The massage therapy graduation program on July 20 was well planned and executed by the program’s coordinator, Cherie Monterastelli. There was a nice turnout and Dr. Corcoran appreciated the Board being represented by Trustees, Mike Driscoll and David Mallery. Massage therapy is a program with steady enrollments and impressive job placement statistics for its graduates, a lens the administration needs to look through for all of the career and technical programs on a regular basis, especially when funding from the State of Illinois is not expected to keep up with inflation over the next few years. Dr. Corcoran commended Dr. Kathryn Kott and Dean Michael Gorman for a fine job of coordinating the Licensed Practical Nurse pinning ceremony on July 28. There were 23 graduates. He noted the quality of the College’s nursing program and the partnership the College has with six local hospitals, each contributing $8,000 in funding every year in support of a nursing instructor’s position. As Dr. Corcoran travels around the district and talks about the College’s many programs and services, he thinks of the nursing program as the hallmark of the institution. Dr. Corcoran was approached by the leadership of Illinois Valley Community Hospital regarding the College’s interest in possibly finding space on campus for a nurse practitioner to provide services to students and staff a few half-days per week. He thinks it is a great idea and is hoping to be able to discuss this matter as well as a listing of potential Protection, Health, and Safety projects and the updated master plan with the Board’s Facilities Committee at a meeting to be scheduled to occur within the next few weeks. Dominick Demonica has indicated he could be at the College the morning of September 12 to discuss the master plan if that could work for the committee. The committee was in agreement to meet Monday, September 12 at 8 a.m. for a Facilities Committee meeting. August 25 is the date when bids will be opened for work related to Phase I of the Community Instructional Center project. Steve Halm, the local Capital Development Board (CDB) representative, called Paul Basalay and the two of them in turn asked Dr. Corcoran if the Board would be comfortable with the administration quickly signing off on the low bidder recommended by the CDB in order to keep the project on schedule. Doing so would not preclude the IVCC Board from formally approving the bid in September. The problem is no one can predict how long it will take for CDB to make its recommendation, however, once they do so they would like to proceed with the award notice as quickly as possible. The Board was in agreement for the administration to sign off on the low bidder to keep the project on schedule. After four years of steady growth in reimbursable credit hours averaging five percent per year, Dr. Corcoran reported that it looks like enrollments for the fall semester will be down approximately 2.5 percent on headcount and down 5 percent on credit hours which is consistent with statewide trends. Even though credit hours may be down, he complimented Tracy Morris, Patty Williamson and the Community Relations staff for the fine job they did in promoting an attractive new Student Services program which over a short period of time allowed 51 students to pursue their academic goals by entering into financial aid extension contracts.

COMMITTEE REPORTS

In the absence of Dr. Huffman, Dr. Rick Pearce presented an update and history of the Early Childhood Education (ECE) Ad Hoc Committee’s work on the LaSalle CARES project. A major point was securing a temporary location for the IVCC ECE Center in the Jackson School Building of District 122. This was to take place this fall but because the CIC construction project was delayed, the Center will move into the building next summer. The Committee continues to pursue meetings with legislators to provide them with greater detail on the project and to gain support for any potential federal funding sources. The City of LaSalle secured state funding for preparation of a proposed site for the LaSalle CARES Center and discussion has taken place with the North Central Illinois Council of Governments to gather needed data and materials to apply for the Promise Neighborhood Grant during the next funding cycle.

FY2012 BUDGET – RESOLUTION TO ADOPT THE BUDGET

It was moved by Dr. Driscoll and seconded by Ms. Englehaupt to adopt the Resolution approving the FY2012 Budget, as presented.

Student Advisory Vote: “Aye” – Mr. Cockrel. Roll Call Vote: “Ayes” – Ms. Olivero (telephonically), Ms. Englehaupt, Mr. Mallery, Mr. Narczewski, Dr. Driscoll, and Mr. Thompson. “Nays” – None, motion carried.

RESOLUTION AUTHORIZING THE ISSUANCE OF $5,000,000 DEBTCERTIFICATES, SERIES 2011

It was moved by Mr. Narczewski and seconded by Dr. Driscoll to proceed with the issuance of $5,000,000 Debt Certificates, Series 2011, to build and renovate in support of the Community Instructional Center Project. Ms. Englehaupt, Board Secretary, read the following resolution:

RESOLUTION authorizing and providing for an Installment Purchase Agreement for the purpose of purchasing real or personal property, or both, in and for Community College District No. 513, Counties of LaSalle, Bureau, Marshall, Lee, Putnam, DeKalb, Grundy and Livingston and State of Illinois, and authorizing and providing for the issue of $5,000,000 Debt Certificates, Series 2011, evidencing the rights to payment under such Agreement, prescribing the details of the Agreement and Certificates, and providing for the security for and means of payment under the Agreement of the Certificates.

REQUEST FOR PROPOSAL RESULTS – COMMUNITY INSTRUCTIONAL CENTER PROJECT FINANCING

It was moved by Mr. Mallery and seconded by Dr. Driscoll to accept the proposal from the First National Bank of Ottawa for debt certificates in the amount of $5,000,000, with a variable interest rate. The initial interest rate is 2.60 percent. Each Board member was asked by Mr. Thompson if they were employees, officers, or shareholders of First National Bank of Ottawa. Each replied “no” to all three questions. Dr. Corcoran recognized Mr. Tom Setchell for serving in an advisory position in reviewing the debt certificate documents with the administration.

FACULTY APPOINTMENT – JARED J. OLESEN, SOCIOLOGY INSTRUCTOR

It was moved by Mr. Narczewski and seconded by Mr. Cockrel to approve the appointment of Jared J. Olesen as a Sociology Instructor assigned to the Division of Humanities, Fine Arts and Social Sciences, with placement on the salary schedule at Step F-2 - $45,390 based on the 2010-2011 salary scale. Terms of the 2011-2012 salary are being negotiated. Motion passed by voice vote.

FACULTY RETIREMENT – LINDA G. MUDGE, LAB INSTRUCTOR IN MATHEMATICS

It was moved by Ms. Englehaupt and seconded by Mr. Narczewski to accept Linda Mudge’s request for retirement effective December 31, 2011 and wish her a long, happy, and healthy retirement. Although Mr. Narczewski did not know Ms. Mudge personally, he had heard very positive remarks about her and that she did a wonderful job for the College. Motion passed by voice vote.

STAFF RESIGNATION – MICHAEL E. GORMAN, DEAN OF HEALTH PROFESSIONS

It was moved by Dr. Driscoll and seconded by Mr. Cockrel to accept Michael E. Gorman’s resignation effective August 11, 2011 and wish him luck in his future endeavors. Motion passed by voice vote.

INTERIM PAYROLL AND BENEFITS COORDINATOR APPOINTMENT

It was moved by Ms. Englehaupt and seconded by Mr. Narczewski to appoint Diane Kreiser as Interim Payroll and Benefits Coordinator, increasing her hourly rate of pay to $17.20, effective August 15, 2011 and continuing until a new Payroll and Benefits Coordinator is hired and in place. All other benefits would remain the same. Motion passed by voice vote.

INTERIM DEAN OF HEALTH PROFESSIONS APPOINTMENT

It was moved by Ms. Englehaupt and seconded by Dr. Driscoll to approve the appointment of Ron Groleau as Interim Dean of Health Professions with compensation of $515 per pay period, effective August 12, 2011 and continuing until a replacement for Michael Gorman is appointed. Mr. Mallery stated that at one time one person served as both Dean of Health Professions and Director of Nursing and he does not believe that person was compensated what Mr. Groleau will be receiving. He was also concerned that holding two positions and teaching could be quite taxing. It was noted that Mr. Groleau had reduced his teaching load. Motion passed by voice vote.

INSURANCE RENEWALS

It was moved by Ms. Englehaupt and seconded by Mr. Narczewski to accept the recommendation of the insurance consultant to renew all coverage with the same carriers at $335,464. Dr. Driscoll asked the reason for the large increase in the medical malpractice premium. It was noted the rate stayed the same, but the number of students increased. Motion passed by voice vote.

RATIFICATION OF AFT LOCAL 1810 CONTRACT

It was moved by Dr. Driscoll and seconded by Mr. Narczewski to approve the collective bargaining agreement between the Board of Trustees of Illinois Valley Community College District No. 513 and the American Federation of Teachers Local 1810 for academic years 2011-2012, 2012-2013, and 2013-2014, as presented.

APPROVAL OF SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 138 CONTRACT

It was moved by Mr. Thompson and seconded by Dr. Driscoll to approve the three-year contract with the Service Employees International Union Local 138, as negotiated.

Student Advisory Vote: “Aye” – Mr. Cockrel. Roll Call Vote: “Ayes” – Ms. Olivero (telephonically), Ms. Englehaupt, Mr. Narczewski, Dr. Driscoll, and Mr. Thompson. “Nays” – Mr. Mallery, motion carried.

COMPENSATION FOR FY12 – EMPLOYEES NOT AFFECTED BY A NEGOTIATED LABOR AGREEMENT

It was moved by Mr. Mallery and seconded by Ms. Olivero to approve a 3.15 percent general increase for all support staff employees not affected by a negotiated labor agreement and a 3 percent general increase for all administrative employees, excluding the President and Vice Presidents, not affected by a negotiated labor agreement, contingent upon acceptable performance evaluations as determined by the administration and support from grants and outside contracts for the impacted positions. Additionally, the administration recommends Board approval of special adjustments for identified employees in FY12. Motion passed by voice vote.

INCREASE IN PART-TIME FACULTY PAY SCALE

It was moved by Mr. Narczewski and seconded by Ms. Englehaupt to approve an increase in the Part-time Faculty Pay Scale by $20 per credit hour, effective the fall semester of FY12. Motion passed by voice vote.

TRUSTEE COMMENT

None.

OTHER

It was moved by Ms. Englehaupt and seconded by Mr. Cockrel to approve and retain the minutes of the Closed Session meeting on June 21, 2011. Motion passed by voice vote.

ADJOURNMENT

It was moved by Dr. Driscoll, seconded by Ms. Englehaupt, and carried unanimously to adjourn the meeting at 8:35 p.m. Motion passed by voice vote.