April 19, 2011 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Tuesday, April 19, 2011 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

Dennis N. Thompson, Chair
David O. Mallery, Secretary
Michael C. Driscoll
Leslie-Anne Englehaupt
Larry D. Huffman
Melissa M. Olivero
Brad Cockrel, Student Trustee

Members Absent

Thomas C. Setchell, Vice Chair

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Rick Pearce, Vice President for Learning and Student Development
Lori Scroggs, Vice President for Planning and Institutional Effectiveness
Walt Zukowski, Attorney
David S. Zallis, 2010-2011 Student Trustee

Mr. Dennis Thompson introduced Mr. Brad Cockrel as the new student trustee and Mr. James Narczewski, board member elect.

APPROVAL OF AMENDED AGENDA

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the amended agenda (added Item #25 – Confirmation of Authorization to Pursue Litigation) as presented and move Item #19 – Resolution to Withdraw from the Bureau/Putnam Area Enterprise Zone after closed session. Motion passed by voice vote.

PUBLIC COMMENT

None.

RECOGNITION – WOMEN’S BASKETBALL TEAM

The IVCC record-setting women’s basketball team was honored, each receiving a commemorative plaque.  A commemorative banner was also presented to be displayed in IVCC’s gym.  The team finished with a school record of 29 wins against only 5 losses and won its second straight Region IV Championship.  Sophomore forward Shannon Washington received a plaque for scoring 1,101 points, winning two Region IV MVP trophies and advancing to the NJCAA tournament twice.  It was noted the women’s basketball team had an average g.p.a. of 3.0.  The coaches and trainers were recognized along with Gene Vogelgesang who has been the official scorekeeper for 31 solid years.  IVCH was also recognized for sponsoring the games on the radio.

RECOGNITION- DAVID ZALLIS, STUDENT TRUSTEE

Mr. Thompson presented David Zallis with a resolution honoring him for his service to the College as a student trustee.  Mr. Zallis was very appreciative and thanked everyone for the support and encouragement.

CAMPUS UPDATE – STUDENT SUCCESSES (TRACY MORRIS)

Tracy Morris presented a PowerPoint slide show on the many student successes this past year.  She touched on academic and athletic successes along with contributions to the community.  Students are recognized for academic excellence through initiation into honor societies as well as in state and national competitions.  The annual Honors Banquet serves as a formal event to recognize individuals who have excelled at IVCC.  Community and campus service is demonstrated through the activities of Project Success student leaders, Student Ambassadors, and 21^st Century Scholars. Several IVCC students who have received accolades at the local, state, and national levels were acknowledged for their outstanding commitment to education and service.  

CONSENT AGENDA

It was moved by Dr. Huffman and seconded by Mr. Mallery to withdraw Item #8.5.1 – Asbestos Abatement for Chemistry Lab Renovation at Building E. Motion passed by voice vote.  The motion was changed from $3.00 to cut and remove to $2.00 to cut and remove.  Motion passed by voice vote.

Bid Results – Asbestos Abatement for Chemistry Lab Renovation at Building E
It was moved by Dr. Driscoll and seconded by Dr. Huffman to approve to accept the base bid for the Asbestos Abatement for Chemistry Lab Renovation at Building E from Colfax Corporation – Chicago, IL, in the amount of $33,600 with unit rates per square foot for drywall/skim coat of $4.00 to scrape and $2.00 to cut and remove.  Motion passed by voice vote.

It was moved by Mr. Mallery and seconded by Dr. Huffman to approve the Consent Agenda as presented with the removal of the item above. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – March 15, 2011 Board Meeting and April 7, 2011 Facilities Committee Meeting

Approval of the Bills - $1,657,756.32

Education Fund - $1,076,689.54; Operations and Maintenance Fund - $117,735.43; Operations and Maintenance (Restricted Fund) - $148,735.32; Auxiliary Fund - $54,761.97; Restricted Fund - $257,377.50; and Liability, Protection and Settlement Fund - $2,456.56.

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending March 12, 2011 and March 26, 2011.

Accepted the bid from MSC Industrial Supply Co., Machesney Park Illinois, as the lowest, most responsible bid for a Frejoth International Machinery 9 x 48” J Head Type Vertical Milling Machine in the amount of $12,600.89.

Purchase Requests

Approved to purchase the Emergency Care Simulation Mannequin, Related Software and Training from Medical Education Technologies, Inc., in the amount of $40,197.12.

Approved to purchase e-books for Jacobs Library in the amount of $15,925.06.

PRESIDENT’S REPORT

Elections for the Student Government Association were held last week and Dr. Corcoran congratulated Claire Kunkel on being elected student body president; Andrew Morgan, vice president; Christopher Winn, treasurer; Brian Byrd, secretary; Brad Cockrel, student trustee; Mitch Shafer, sophomore representative; and Oliver Kah, sophomore programming board. Dr. Corcoran also thanked this past year’s outgoing officers which included Caitlin Rinker, president; Katie Brodzik, vice president; Brad Cockrel, treasurer; Abby Bertrand, secretary; Patrick Guilfoyle, sophomore representative; Andrew Morgan, freshmen representative; David Zallis, student trustee; Taylor Young and Sam Debosik, sophomore programming board; and Taylor Lowry, freshmen programming board. The College’s vice presidents and Dr. Corcoran had the pleasure of meeting with the outgoing SGA members several times this past year and not only did they walk away from each of those meetings very impressed with the group’s goals,  but also appreciative of the opportunity to have a very open dialog with the students regarding matters of mutual concern. They look forward to continuing that dialog in the next academic year. Dr. Corcoran has had two meetings with Brad Cockrel regarding the role of the student trustee and he is convinced that Brad will do a great job in this very important leadership position. On March 28th, Professor Margie Francisco and her colleagues in the nursing department inducted nine nursing students into the Alpha Delta Nu Nursing Society honors program. That was a first for IVCC and a very nice way of recognizing outstanding nursing students in one of our most demanding academic programs. That same day Eric Schroeder and LeeAnn Johnson worked with the Phi Theta Kappa leadership on inducting another 50 students into the PTK honor society. Dr. Corcoran recognized LeeAnn and Eric, who were present at the meeting, for the wonderful job they are doing as PTK program coordinators. Last weekend, Eric and Dr. Corcoran were in New Orleans to attend the USA Today All-USA Academic Team Presidents Breakfast and witnessed IVCC’s top honor student, Caitlin Rinker, receive her award which included a check for $2,500 and $15,000 in textbook scholarships for IVCC students. The College received a beautiful obelisk to commemorate this special occasion—the first time IVCC has had a student receive this prestigious honor.  At the same time, LeeAnn was with several PTK students at the national conference in Seattle where they showcased one of their team projects. Reed Wilson recently complimented Fran Brolley on the great job he did with his story for the press on Caitlin Rinker. Reed made it a point to say that nothing in the way of paid advertising can compare to the College issuing press releases which showcase student success. A good example of that point is the fact that Stephen Halm of Utica, a LaSalle Peru High School senior, won the Worldwide Youth Science and Engineering competition at the University of Illinois last Tuesday. Halm won the computer science category over more than 200 of Illinois’ top students despite the fact LP offers no computer science courses – he was self-taught.  The best part of the story is Stephen will be attending IVCC next fall.  Dr. Corcoran is very proud of the fact that so many of the top students in the district are choosing IVCC for postsecondary education.  Professor Rick Shields and the students participating in the Volunteer Income Tax Assistance program had a great year culminating in $376,757 in refunds for 307 clients and saving them more than $90,000 in preparation fees.  The students also participated in the VITA program located in Ottawa.  A press conference regarding the success of this program will be held later in the month. Dr. Corcoran commended Rick Shields on a great program. On April 4^th, Representative Pam Roth visited the campus for the first time and the administration was impressed with her knowledge of the community college system. In fact on her next visit, the administration will try to do everything they can to have her meet with student groups so that she can talk about her background and some of the challenges she has faced in her life prior to being elected to her current position. Congressman Adam Kinzinger was welcomed to the campus today so that he, too, could hear about IVCC’s mission and strategic goals. After meeting with the administration for 30 minutes, he spoke to and fielded questions from well over 100 students and faculty. It was a great experience for everyone and the administration looks forward to more visits from these two dignitaries in the future. Dr. Corcoran thanked Fran Brolley, Sue Monroe and Donna Swiskoski for the fine job they did of coordinating last Saturday’s hall of fame induction ceremony. There was a nice turnout and everyone in attendance was very complimentary of the program. Dr. Corcoran thanked chairman, Dennis Thompson and his wife Linda, for representing the board of trustees at this important annual event. He also thanked Walt and Nancy Zukowski for attending the event.  A special thanks went to Sandy Beard and Dr. Rick Pearce for handling this year’s student awards banquet on April 5. From a continuous quality improvement standpoint, Dr. Corcoran thought it was the best one yet. Dr. Corcoran thanked Mellissa Olivero, Dr. Mike Driscoll and Dr. Larry Huffman for being in attendance and representing the board of trustees. There are four full-time employees that have given notice of their intent to retire; they are Jane Norem, head librarian, Rosemarie Harer, custodian, Betty Clydesdale, senior bookstore assistant, and Sharon Barthelemy, career services coordinator. All of these individuals have served the college with distinction, and they will be missed. They have worked hard, been team players, and have made IVCC a wonderful place in which to work. Dr. Corcoran wished them nothing but the best.  Dr. Corcoran recognized the facilities staff for the terrific job they have done of keeping the buildings and grounds so attractive. The College received many compliments from visitors to the campus for programs like the hall of fame and job fair.

COMMITTEE REPORTS

Mr. Thompson reported on the Facilities Committee meeting held on April 7.  The master plan is due for an update and several meetings have been held to receive feedback on future needs of the campus for master planning purposes. Some ideas were more of a dream than reality, but will remain in the master plan to hold a place for future potential ideas.  Some of these items include - student housing, sports facility, wind turbine, early childcare center, road access to the river area.  These items will also be discussed in a Board Retreat.  A Protection, Health and Safety (PHS) project was discussed.  Excess funds from previous PHS projects will be used to replace aluminum wire feeders and electrical panels in Buildings D and E.  Request for Proposals for Security Services was discussed.  The committee was in agreement to pursue options for security services on campus. Of 35 Illinois community colleges surveyed, nine outsource security and 25 have sworn (armed) officers. 

Mr. Mallery noted that the PHS project is possible because of money saved on previous projects due to the tough economy.  He suggested since that benefit is still available, perhaps it would be possible to use other funds or borrow against the PHS levy now to get a better price for projects.  It was noted that this could be discussed in the Board Retreat.

FACULTY RETIREMENT – STEVEN A. SWETT, WAREHOUSING INSTRUCTOR AT SHERIDAN CORRECTIONAL CENTER

It was moved by Dr. Huffman and seconded by Dr. Driscoll to accept Steven A. Swett’s request for retirement effective May 31, 2011 and wish him a long, happy, and healthy retirement.  Motion passed by voice vote.

SABBATICAL LEAVE REQUEST – DR. REBECCA DONNA

It was moved by Ms. Englehaupt and seconded by Ms. Olivero to approve the sabbatical leave for Dr. Rebecca Donna for fall semester 2011.  Said leave to be governed by the conditions stipulated in the agreement between the American Federation of Teachers Local 1810 and the Board of Trustees of Illinois Valley Community College District No. 513.  Motion passed by voice vote.

SABBATICAL LEAVE REQUEST – MERRI MATTISON

It was moved by Ms. Englehaupt and seconded by Mr. Mallery to approve the sabbatical leave for Merri Mattison for spring semester 2012.  Said leave to be governed by the conditions stipulated in the agreement between the American Federation of Teachers Local 1810 and the Board of Trustees of Illinois Valley Community College District No. 513.  Motion passed by voice vote.

EXELON PROPERTY TAX APPEAL RESOLUTION

It was moved by Mr. Cockrel and seconded by Dr. Huffman to adopt the Resolution authorizing the filing of a complaint to the Property Tax Appeal Board as presented.  Motion passed by voice vote.

PROTECTION, HEALTH, AND SAFETY PROJECT – ALUMINUM WIRE REPLACEMENT AND BRANCH PANELS IN BUILDINGS D & E

It was moved by Mr. Thompson and seconded by Ms. Englehaupt to approve the PHS Project – Aluminum Wire Replacement and Branch Panels in Buildings D & E and to submit the project to the Illinois Community College Board for funding from surplus Protection, Health, and Safety funds.

APPROVAL OF NEW ADVANCED RENEWABLE WIND ENERGY TECHNICIAN CERTIFICATE

It was moved by Dr. Driscoll and seconded by Ms. Englehaupt to approve the Advanced Renewable Energy Technician Certificate as presented.  Motion passed by voice vote. 

RESULTS FROM REQUEST FOR PROPOSAL – EMPLOYEE MEDICAL, RX,  DENTAL, AND VISION INSURANCE

It was moved by Mr. Cockrel and seconded by Dr. Driscoll to authorize to continue the College’s health insurance contract with CCIC, with a change of provider networks to Healthlink with a Multiplan Wrap.  This change could result in a savings of approximately $600,000.  Motion passed by voice vote.

REQUEST FOR PROPOSALS – SECURITY SERVICES

It was moved by Dr. Huffman and seconded by Mr. Thompson to approve to soliciting requests for proposals for security services.  Mr. Thompson noted that this is a proposal and nothing more at this point.  The Board is looking at the type of services and cost relationship as well as the services provided by the College’s staff from the private sector.  The proposal has three options:  unarmed security officers, armed sworn officers, and a combination of unarmed security officers and armed sworn officers.   Once the proposals are received, the Board will decide which option fits the needs of the College.  There was concern on the wording of the proposal which stated the vendor will provide security officers that are capable of being trained in basic life-saving procedures.  In order to be a security officer, twenty hours of training with eight hours of refresher training is required.  The vendor will be responsible for the training before a security officer is placed on campus.  The administration will revise the proposal to state the vendor will provide security officers that are trained in basic life-saving procedures and also trained in the basic awareness level training of hazardous materials, blood borne pathogens, and the use of the personal protective equipment as well as the use of electronic communication equipment. Dr. Huffman and Mr. Thompson agreed to amend the motion to approve to solicit requests for proposals for security services with the suggested changes made to the request for proposals.  Motion passed by voice vote.

DISCONTINUATION OF EDUCATIONAL PROGRAMMING AT SHERIDANCORRECTIONAL CENTER

It was moved by Dr. Huffman and seconded by Mr. Thompson to not renew the contract with the Illinois Department of Corrections for educational programs at the Sheridan Correctional Center.  Motion passed by voice vote.

It was moved by Ms. Englehaupt and seconded by Dr. Huffman to approve the termination of employees of the educational program at the Sheridan Correctional Center at the end of the current fiscal year.  The employees include:  Harry Bell, Jr., Margaret Blair, Jerry Christensen, Mary Neps, Suzanne Porter, Janice Sharp, Keith Stevenson, and Steve Swett.  When the current contract expires and if there is a demonstrated need for another month of services to facilitate a smooth transition, the College would provide the services.  Motion passed by voice vote.

BOARD POLICY SECTION 4 (SECOND OF TWO READINGS)

It was moved by Dr. Driscoll and seconded by Dr. Huffman to approve Board Policy Section 4, as presented.  The Board Planning Committee reviewed the section and unanimously brought it to the Board for approval.  There was concern on the definition of a direct family member.  This will be reviewed.  Motion passed by voice vote.

It was moved by Dr. Huffman, seconded by Ms. Englehaupt, and carried unanimously to adjourn the meeting at 11:12 p.m.  Motion passed by voice vote.

The Board recessed at 8:24 p.m.  The Board entered closed session at 8:35 p.m.  On a motion by Mr. Mallery and seconded by Dr. Huffman, the regular meeting resumed at 11:05 p.m.  Motion passed by voice vote.

CLOSED SESSION MINUTES

It was moved by Ms. Englehaupt and seconded by Ms. Olivero to approve and retain the minutes of the Closed Session meeting on March 15, 2011.  Motion passed by voice vote.

CONFIRMATION OF AUTHORIZATION TO PURSUE LITIGATION

It was moved by Ms. Englehaupt and seconded by Dr. Huffman to confirm to authorize the College’s legal counsel to pursue litigation for correction of tax abatement in the Bureau/Putnam Enterprise Zone.

Student Advisory Vote:  “Aye” – Mr. Cockrel.  Roll Call Vote: “Ayes” – Ms. Olivero, Ms. Englehaupt, Mr. Mallery, Dr. Driscoll, Dr. Huffman, and Mr. Thompson. “Nays” – None, motion carried.

RESOLUTION TO WITHDRAW FROM THE BUREAU/PUTNAM AREA  ENTERPRISE ZONE

It was moved by Dr. Huffman and seconded by Dr. Driscoll to withdraw from participation in the Bureau/Putnam Enterprise Zone, effective immediately. 

Student Advisory Vote:  “Aye” – Mr. Cockrel.  Roll Call Vote: “Ayes” – Ms. Olivero, Ms. Englehaupt, Mr. Mallery, Dr. Driscoll, Dr. Huffman, and Mr. Thompson. “Nays” – None, motion carried.

ADJOURNMENT

It was moved by Dr. Huffman, seconded by Ms. Englehaupt, and carried unanimously to adjourn the meeting at 11:12 p.m.  Motion passed by voice vote.