June 1, 2011 Facilities Committee Meeting

The Facilities Committee of the Board of Trustees of Illinois Valley Community College District No. 513 met at 5 p.m. on Wednesday, June 1, 2011 in the Board Room (C307) at Illinois Valley Community College.

Committee Members Physically Present

David O. Mallery, Chair
Leslie-Anne Englehaupt
Dennis N. Thompson

Other Board Members Physically Present

Michael C. Driscoll
James A. Narczewski

Others Physically Present

Jerry Corcoran, President
Rick Pearce, Vice President for Learning and Student Development
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Vice President for Planning and Institutional Effectiveness
Gary Johnson, Director of Facilities
Paul Basalay, Architect

The meeting was called to order at 5:10 p.m. by Mr. Mallery, committee chair. 

REQUEST FOR PROPOSALS – SECURITY SERVICES

At the Illinois Valley Community College April Board meeting, the Board approved to solicit requests for proposals for security services. A selection committee (Cheryl Roelfsema, Jerry Corcoran, Leslie Englehaupt, Rebecca Donna, and Seth Unzinker) reviewed the ten proposals received. Each member of the selection committee scored the proposals according to a matrix based on the following criteria: years of experience, local support, staff expertise, training program, man-hours proposed, client references, employee turnover rate, capability to mobilize forces, and special assignments. The top six companies were invited to the campus for interviews. From those six, the top three companies were invited to the Facilities Committee. The three finalists are: Diamond Detective Agency, G4S Secure Solutions, and Securitas Security Service. Representatives from each company gave a presentation and answered questions. The selection committee will meet and discuss the three companies and narrow it down to one. The Facilities Committee agreed that a decision to outsource security services or change the culture of the present security department needed to be made by the Board. This will be discussed at the June Board meeting with a recommendation at the July meeting. Ms. Englehaupt was originally opposed to outsourcing the security services, but after serving as a member of the selection committee she is a huge proponent for outsourcing. She believes the security staff lacks what is being offered to the College by these companies – professional training and professional qualifications. The current staff would like to keep their positions and the companies are amicable if they meet the qualifications.

Dennis Thompson left the meeting at 7:52 p.m.

COMMUNITY TECHNOLOGY CENTER UPDATE

Paul Basalay reported that Phase I construction documents are complete and he is waiting for the release of the money from the State. Phase II is through the design development, but Steve Halm from Capital Development Board (CDB) has recommended not to proceed with the construction documents until the money is released. Mr. Basalay has heard optimistic reports and is hoping to see the money released in June. Mr. Mallery was concerned with the square footage and jeopardizing the alternates. He wanted the elevators to be included in the total project and not end up having them be a Protection, Health, and Safety project. Mr. Basalay noted the schematic design phase was at 79,000 s.f. This plan was brought to the Board and discussed on what could be cut. If the circulation space was changed, the College did not want to live with the affects of reducing square footage. It was agreed to stay with the original schematic design and was approved by the College. Concessions in the plan were to eliminate the connecting link and to leave out the Early Childhood Center and include the Massage Therapy program. The three elevators were moved to the alternate stage. The architects proceeded with this plan. The current plan is virtually the same plan. During the engineering phase adjustments were needed. All the pumps would not fit in the geothermal mechanical room. After leaving the schematic design stage and the development stage, the concern is not the square footage, but the goal is to get the cost down. The architects have rearranged spaces to fit additional space in some areas, but have not increased the space. Structural engineers left some items out and the steel price has increased. This increased the construction documents by $900,000. The architects have worked very hard in keeping the cost down with all the changes and adjustments. Built into the project is a ten percent contingency - $2.3 million. If the College does not use this money, CDB will take this back. The architects have included the elevators as alternates so that the College will not lose this money. The bidding climate is so good right now that Mr. Basalay is concerned with coming in below budget. If the College has to wait until next year, it could be a different climate. Mr. Basalay is also concerned with CDB not funding Phases II and III. Funds are released on a bidding basis.

ADJOURNMENT

It was moved by Ms. Englehaupt, seconded by Mr. Mallery, and carried unanimously to adjourn the meeting at 8:10 p.m. Motion passed by voice vote.