October 19, 2010 Minutes of Regular Meeting
The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Tuesday, October 19, 2010 in the Board Room (C307) at Illinois Valley Community College.
Members Physically Present
Dennis N. Thompson, Chair
C. Setchell, Vice Chair
David O. Mallery, Secretary
Michael C. Driscoll
Leslie-Anne Englehaupt
Larry D. Huffman
Melissa M. Olivero
Members Absent
David S. Zallis, Student Trustee
Others Physically Present
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Rick Pearce, Vice President for Learning and Student Development
Lori Scroggs, Vice President for Planning and Institutional Effectiveness
Walt Zukowski, Attorney
APPROVAL OF AGENDA
It was moved by Dr. Huffman and seconded by Ms. Englehaupt to approve the agenda as presented. Motion passed by voice vote.
PUBLIC COMMENT
None.
CONSENT AGENDA
It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the consent agenda as presented. Motion passed by voice vote.
The following items were approved in the consent agenda:
Approval of Minutes – September 21, 2010 Board Planning Committee Meeting and October 1, 2010 Audit/Finance Committee Meeting
Approval of the Bills - $2,299,546.41
Education Fund - $1,125,979.55; Operations and Maintenance Fund - $185,892.97; Operations and Maintenance (Restricted Fund) - $105,376.10; Auxiliary Fund - $374,215.38; Restricted Fund - $151,070.21; Audit Fund - $15,000.00 and Liability, Protection and Settlement Fund - $342,012.20.
Treasurer’s Report
Personnel
Approved the stipends for the pay periods ending September 11, 2010 and September 25, 2010.
Bid Results – Utility Tractor
Accepted the bid, including trade-in, of $30,850 from Hogan Walker for a John Deere, Model 5083 E Limited Utility Tractor, John Deere, Model 563 Bucket Loader, and Frontier, Model RB2307 HD Rear Blade.
Bid Results – Security Office Relocation & Fire Alarm System Upgrades
Accepted the base bid #1 in the amount of $254,187 from Lite Construction, Inc. – Montgomery, IL to replace fire alarm panels with the same brand as existing panels, per the recommendation of Basalay, Cary & Alstadt Architects.
Purchase Request – National Instruments’ (NI) Educational Laboratory Virtual Instrumentation Suite (ELVIS) II Hardware and Multisim 11.0 Software Package
Approved to purchase the NI’s ELVIS II hardware, power cords, and Multisim 11.0 software package in the amount of $22,899.78.
Purchase Request – Amatrol Nacelle Trainer and Hub Trainer
Approved to purchase the Amatrol Nacelle Trainer and the Hub Trainer from Aidex Corporation in the amount of $144,200.
PRESIDENT’S REPORT
Dr. Corcoran reported the College is in the process of finalizing plans for the development of a DVD on the history of LPO Junior College and IVCC as well as the College’s vision for service in the future. The DVD will be used for both recruiting purposes and the solicitation of potential donors to step forward and financially support the College as part of a comprehensive naming- rights program. The administration is working on a naming rights policy that will soon be ready for review by the Board’s Planning Committee. This is an exciting project and has potential for reaching out to thousands of individuals who have had their lives enriched in some way by IVCC over the last 86 years, as well as the tens of thousands of students and community members the College plans to serve for many years to come.
On September 28th, Dr. Corcoran attended the annual Workforce Development Awards banquet in Mendota and Sally Pflibsen and Joel Torbeck were recognized for 20 and 15 years of service. The Dislocated Workers Center has been located at the College for more than 25 years and as Dr. Corcoran travels throughout the district many people have come forward and talked about the great service they have received from IVCC’s Dislocated Workers Center. Dr. Corcoran commended Sally, Joel and their coworkers for doing a wonderful job in representing the College with such professionalism in the community.
On October 8th, Renee Prine led a committee that coordinated the annual Counselor Connection program, whereby high school counselors were invited to the campus for discussion and feedback on how IVCC could better serve the community. Nineteen high schools were represented and was by far the best program IVCC has had for this purpose. Renee Prine, Jim Stevenson, and their colleagues in the counseling center were commended for a job very well done.
Sue Isermann and Dr. Corcoran attended the International Brotherhood of Electrical Workers graduation ceremony in Joliet last Friday where eleven IVCC students were recognized for receiving their associate’s degrees while also completing the apprenticeship program. The partnership with IBEW and IVCC has been in place for well over 10 years and the College is very proud of it and equally proud of the graduates.
Fran Brolley, Donna Swiskoski, and Sue Monroe were commended for a nice job of coordinating a Foundation Scholarship Recognition event in the gymnasium on September 29th in which 98 scholarship recipients [out of 150] had the chance to meet their donors and establish, what often ends up being, a relationship that will last a lifetime.
Congratulations to Claire Kunkel on being elected freshman representative to the Student Government Association as well as Taylor Lowery and Andrew Morgan for being elected to the Freshman Programming board. Cory Tomasson was pleased with the recent voter turnout and Dr. Corcoran commended Cory for his job as Student Government advisor.
As a reminder, the LPO-IVCC retirees’ reception will be held Thursday, October 21st from 2-3:30 in C316. Dr. Corcoran encouraged board members to attend.
David Zallis, IVCC’s student trustee, was not able to attend the monthly board meeting because he and a number of his classmates are preparing for the fall production of “Let the Eagle Fly” in which David has the lead role of Cesar Chavez. Show times are 8:00 p.m. Thursday-Saturday, 10/28-30, and 2:00 p.m. on Sunday, October 31st. Dr. Corcoran encouraged everyone to attend the production and see David in action.
COMMITTEE REPORTS
Dr. Larry Huffman, member of the group exploring the future of the daycare center, informed the Board that the committee would have a more thorough report at the next board meeting on the short and long-term location of the center.
Mr. Setchell reported the Audit/Finance Committee met on October 1. The auditor reviewed the audit and concluded it was an outstanding report. A tuition and fee increase is needed to qualify for equalization funding. The recommendation of designating $2 per credit hour to the athletic fund did not reach consensus. A resolution may be presented to designate up to $2 in the athletic fund depending on the budget. The Board is authorizing the preparation of the tax levy at this evening’s board meeting and the tax levy rate will remain level.
Mr. Thompson noted the ICCTA Board of Representatives meeting will take place on November 12th and 13th in Oak Brook. The agenda will include a legal and legislative update seminar. Marketing personnel from community colleges are also invited to attend to discuss a marketing theme similar to the 64/14 (64% of college students are served by community colleges yet community colleges only receive 14% of the funding).
RESOLUTION AUTHORIZING PREPARATION OF THE 2010 TAX LEVY
It was moved by Ms. Olivero and seconded by Dr. Driscoll to authorize Dr. Jerry Corcoran to begin preparing the 2010 tax levy. Motion passed by voice vote.
REINSTATEMENT OF COLLEGE EMPLOYEES ASSIGNED TO THE SHERIDAN CORRECTIONAL CENTER
It was moved by Dr. Huffman and seconded by Ms. Englehaupt to authorize the College to reinstate the following full-time instructional and academic support staff at the Sheridan Correctional Center: Harry Bell, Jr., Jerry Christensen, Mary Neps, Suzanne Porter, Janice Sharp, Keith Stevenson, and Steve Swett. Motion passed by voice vote.
ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT REQUIRED MATCH
It was moved by Dr. Driscoll and seconded by Ms. Olivero to approve the $85,000 required match for the Energy Efficiency and Conservation Block Grant (EECBG). Motion passed by voice vote. Dr. Driscoll noted that over 50 percent of the funding for this project will come from the grant. This project will save the College quite a bit of money; it is a good investment.
PERMISSION TO PREPARE AN RFP FOR EMPLOYEE HEALTH INSURANCE
It was moved by Mr. Setchell and seconded by Dr. Huffman to grant permission to the administration to prepare requests for proposals (RFPs) for employee health insurance (medical, dental, and vision). Motion passed by voice vote. The preparation of an RFP was discussed in the Audit/Finance Committee meeting. There was consensus to check the market to receive a sense of what other options are available before the current policy expires.
BOARD POLICY MANUAL SECTIONS 2 AND 3
It was moved by Dr. Driscoll and seconded by Ms. Englehaupt to approve sections 2 and 3 of the Board Policy Manual, as presented. Motion passed by voice vote with Mr. Mallery opposed.
BOARD POLICY – USE OF CAMPUS & NETWORK COMPUTING RESOURCES
It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the board policy on the Use of Campus and Network Computing Resources as presented. Motion passed by voice vote.
RESOLUTION DESIGNATING DATE, TIME, AND PLACE FOR FILING BOARD OF TRUSTEE NOMINATING PETITIONS
It was moved by Mr. Mallery and seconded by Dr. Huffman to approve the resolution designating the date, time and place for filing Board of Trustee nominating petitions, as presented. Motion passed by voice vote.
TRUSTEE COMMENT
Dr. Huffman reported he recently attended the Illinois Valley Community Hospital variety show and noted how many times IVCC was mentioned as part of the introduction of the performers. He stated that many do not realize the impact the College has or has had in this area.
CLOSED SESSION
It was moved by Ms. Olivero and seconded by Dr. Huffman to convene a closed session to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiating matters between the public body and its employees or their representatives; 3) imminent litigation; and 4) closed session minutes.
Roll Call Vote: “Ayes” – Ms. Olivero, Ms. Englehaupt, Mr. Mallery, Mr. Setchell, Dr. Driscoll, Dr. Huffman, and Mr. Thompson. “Nays” – None, motion carried.
The Board recessed at 6:54 p.m. The Board entered closed session at 7:03 p.m. On a motion by Dr. Huffman and seconded by Ms. Englehaupt, the regular meeting resumed at 9:05 p.m.
Roll Call Vote: “Ayes” – Ms. Olivero, Ms. Englehaupt, Mr. Mallery, Mr. Setchell, Dr. Driscoll, Dr. Huffman, and Mr. Thompson. “Nays” – None, motion carried.
OTHER
Mr. Mallery noted that he has yet to hear that the College needs to raise tuition for escalating costs at the College. He asked if the College could raise tuition and then return the same amount to the students in tuition waivers and the net effect would be the same for the students and the College. This would circumvent the 85 percent rule. Dr. Corcoran noted the five-year financial forecast included a $5 increase in tuition but did not allow for capital expenditures. He stated the College needs the full $7.77 increase to balance the budget and include capital expenditures. In FY2011, IVCC is clearly the lowest tuition and universal rate in the State of Illinois. Dr. Driscoll believes the subject of athletics needs to be discussed and a decision made as to what direction the Board would like to go. Mr. Thompson noted that the Board had discussed this issue and came to the conclusion that the athletic program will continue. The motion did not get a majority that voted “no”. The cost is known but the value is not clear on athletics. Dr. Driscoll was not sure the issue of athletics has been discussed at the level it should be. Mr. Setchell would like to evaluate athletics on an annual basis. Dr. Huffman sees the value of athletics and he has never been told that it is not affordable. He believes as long as it is affordable he would like to see athletics continue. He suggested some options to generate more credit hours and revenues for those athletes who plan to continue their education by taking additional physical education courses. Dr. Huffman acknowledged Mr. Mallery’s creative thinking on the tuition if the College did not need the money to balance the budget.
Mr. Setchell noted that technology jobs are still in demand but would like to see more advanced type programs at IVCC. It was suggested, as a regular part of the board meetings, that the board members bring ideas for new courses and programs.
Dr. Corcoran distributed information on the amount of money spent on the CTC project as of September 7, 2010. He also noted the difference in terms of the tax levy extension. If the levy was increased by 4.99 percent instead of over 5 percent to avoid the Truth in Taxation Act notice, the difference would be $55,417.
CLOSED SESSION MINUTES
It was moved by Ms. Olivero and seconded by Dr. Huffman to approve and retain the minutes of the Closed Session meeting on September 21, 2010. Motion passed by voice vote.
It was moved by Mr. Setchell and seconded by Ms. Englehaupt to approve and retain the minutes of the Closed Session meeting of the Audit/Finance Committee on October 1, 2010. Motion passed by voice vote.
ADJOURNMENT
It was moved by Dr. Huffman, seconded by Ms. Englehaupt, and carried unanimously to adjourn the meeting at 9:29 p.m. Motion passed by voice vote.