February 12, 2010 Facilities Committee Meeting

The Facilities Committee of the Board of Trustees of Illinois Valley Community College District No. 513 met at 2 p.m. on Friday, February 12, 2010 in the Board Room (C307) at Illinois Valley Community College.

Committee Members Physically Present

Dennis N. Thompson, Chair
David O. Mallery

Committee Member Absent

Leslie-Anne Englehaupt

Others Physically Present

Larry D. Huffman
Jerry Corcoran, President
Rick Pearce, Vice President for Learning and Student Development
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Vice President for Planning and Institutional Effectiveness
Sue Isermann, Associate Vice President of Career and Technical Education
Gary Johnson, Director of Facilities
Paul Basalay, Architect
Dominick Demonica, Architect

The meeting was called to order at 2 p.m. by Mr. Thompson, committee chair.

AGENDA AMENDED

Mr. Thompson noted agenda item #10 would be removed since Mr. Reed Wilson covered the broadband grant application at the Audit/Finance Committee Meeting and members of the Facilities Committee were present at that meeting.

MIDWEST TESTING REPORT – SUBSURFACE INVESTIGATION AND FOUNDATION EVALUATION

The purpose of this report was to describe subsurface conditions as revealed by the soil borings, analyze and evaluate the field and laboratory tests data and provide preliminary recommendations regarding site earthwork and the design and construction of foundations and floor slabs. Mr. Basalay reported 13 to 14 soil borings were conducted underneath the proposed building. Consistency was found in all the borings with good soil-bearing capacity. There was no evidence of any fill located in the area of the proposed construction. The footings will not be placed very deep because there will be no basement and when the soil borings encountered groundwater, it was relatively deep. It was noted that the clay soil is highly moisture sensitive. When the clay soils get wet, it expands. During construction attention will be given to keeping the clay soils dry by limiting areas open for construction. If the soil does get wet, pumps will be used or construction will wait until the soil dries before proceeding. It may be necessary to remove the wet soil.

MIDWEST TESTING REPORT – ASSESSMENT OF THE SLOPE NORTH OF THE PROPOSED ADDITION AND PROPOSED EAST CAMPUS RENOVATIONS

Mr. Basalay reported the slope assessment had more maintenance issues than new construction issues. There should not be any issues associated with placing the proposed Community Technology Center (CTC) where it is planned, as it will be further away from the slope than the existing buildings. A maintenance program has been discussed. Drainage tile outlet pipes are the highest priority. The pipes need to be cleaned and any areas of erosion protected. Repairs will begin in spring 2010 and the expense of addressing and repairing the areas will be included in the operating budget beginning with FY2011. Maintenance crews will begin a routine of inspecting the slopes twice a year – spring and fall. Debris and fallen trees will be removed. This will begin as soon as weather permits. Stabilization of the ravine below the detention pond will be repaired. Drainage on the East Campus will flow to the west and then to the north, same drainage as the CTC. Water from the CTC will be a much slower runoff and no water from the CTC will flow towards the current building. It was noted there is nothing left to the IVCC pond because of a leakage. The Soil and Conservation Department plans to provide IVCC with a plan. It was undecided whether pursuing the upkeep of the pond was in the best interest of the College.

MCCLURE ENGINEERING ASSOCIATES, INC. – IVCC SLOPE STABILIZATION SURVEY

Mr. Basalay reported McClure Engineering had re-established a number of pins around the top of the existing hillside and behind the existing buildings, approximately ten years ago. These pins were originally set by Giordano and Associates Engineers and reset by McClure Engineering. Control points are six foot long copper rods with a 6 inch diameter PVC sleeve. Other points are 30 inch reinforcing bars, more or less flush with grade. Every couple of years, McClure would measure from the control points to the other points and report their findings. Board members received a drawing which shows the location of all points and their number. McClure Engineering surveyed the hill in October 2009 and there was no significant movement to cause concern. Mr. Basalay suggested the points should continue to be measured and monitored. The question was whether the College continues to have McClure monitor the points every two to three years or does the College maintain it and only notifies McClure if there is a significant difference? It was suggested having students do it, but would this be equal to engineers doing it? Mike Phillips, geology instructor, stated if there was a different group of students every year, it may not be as accurate. He suggested installing pipes intersecting one another. The students could measure the change with one piece of equipment by running it up and down the pipe. This piece of equipment could be rented every two years. If a difference is noted, the engineers could be called. Mr. Thompson asked Cheryl Roelfsema to look into this if this would help to address this issue in a positive way.

Pamela Dugan, hydro geologist for Carus Corporation, reviewed the reports and concurred with the findings and recommendations. She agreed that underground drainage pathways and sink holes are not a problem in this area. She agreed with the soils report regarding the clay and agreed with the slope assessment and the maintenance program. Committee members received a copy of her report.

FEASIBILITY STUDY – CTC GEOTHERMAL HEATING AND COOLING SYSTEMS

The test borings have been completed for the geothermal heating and cooling systems. The test indicates the geothermal properties are not as great as hoped, but are adequate. The analysis is not complete, but it appears that geothermal is viable and should have a reasonable payback and be within the additional dollars originally anticipated. The estimate is $1,050,000. The architects will proceed with the design based on using geothermal. The area needed for the geothermal wells is approximately two acres and was originally planned out by the softball field. Due to the cost of re-establishing the softball field and dealing with the water line that runs through the softball field, it will be less expensive to locate the geothermal field southeast of the softball field, across the drive. The borings were done in the softball field, but the field across the drive is close enough to yield the same results.

COMMUNITY TECHNOLOGY CENTER CONSTRUCTION SCHEDULE UPDATE

After meeting with the architects, Cheryl Roelfsema prepared an update on the CTC construction schedule and distributed it to the Facilities Committee. Highlights included:

In December 2011, massage therapy will move to the upper gym to make room for east campus classrooms.
Auto/welding/horticulture classrooms will use Buildings 6, 12, and 11.
Demolition of Buildings 5 and 10 will be done in January 2012 which means VAC and Child Care will need to move by December 2011.
In May 2011, security and the ID booth will move to the lower level of Building C and the information desk will move to the lobby.
A temporary entrance will be constructed using the outside doors by Admissions and Records.
The stage will be closed during construction and the stage floor will be replaced in summer or fall 2012.
In May 2011, there will be no more parking on the east side of the cultural centre.
A portion of the new parking lot (north side) will be marked off for construction workers.

The location of the massage therapy program was reviewed and discussed. Originally the program was to be relocated in the upper level of Building E in an area of 2,080 square feet. Advantages and disadvantages were presented. Community access to the area is not the best and the program director’s office is not adjacent to the classrooms. A plan for relocating the program to the upper gym in Building G with an area of 3,500 square feet was presented and advantages and disadvantages were identified. Advantages included better access to Building G than Building E, extra classrooms for first aid and health courses, and freeing up the upper level of Building E for six faculty offices and one classroom or seminar room. The Building G plan is $150,000 over the cost established for the relocation of the massage therapy program. This plan is not in the original scope of the project and would mean $150,000 less in the budget. At some time the College would have had to spend money to renovate the upper gym anyway and although the plan for Building G costs more, it makes more sense. The Facilities Committee gave the architects their support, but this needs to be approved at the February Board meeting.

SCHEMATIC DESIGN AND EXTERIOR IMAGES

Dominick Demonica reviewed some changes and updates. The truck route off of the new parking lot to the back of the theatre building will not allow for semis, only panel trucks. Two pads in the back of the building will be used for two small turbines. The architects have been meeting with all the staff members involved in the CTC and have taken a good look at egress issues. Codes have changed and three new stairwells have been added. Mr. Demonica also presented several options for the exterior appearance of the CTC. The cost of the two extensions on west and east entrances is greater, but hopes to fit this in the parameters of the budget. An image of using light silver color metal panels at the upper roof extension was shown as compared to a dark bronze previously shown. Work will continue on the exterior appearance of the CTC.

ADJOURNMENT

The meeting adjourned at 3:57 p.m.