April 23, 2008 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, April 23, 2008 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

David L. Wilcoxson, Board Chair
Paula J.Endress
David O. Mallery
Thomas C. Setchell
Deborah L. Sweeden
Elizabeth Kunkel, Out-going Student Trustee
Cassie Fuller, In-coming Student Trustee

Members Absent

Dennis N. Thompson, Vice Chair
Lori E. Scroggs, Secretary

Others Physically Present

Jerry Corcoran, President
Cheryl Roelfsema, Interim Vice President for Business Services and Finance
Bob Marshall, Vice President for Student Services
Sue Isermann, Interim Vice President for Academic Affairs
Walt Zukowski, Attorney

MOMENT OF SILENCE

Mr. Wilcoxson led a moment of silence for Sue Mateika who passed away on Sunday, April 6, 2008 and was employed at IVCC as a custodian for 23 years and for Durley Boyle who passed away on Sunday, April 13, 2008 and served as an IVCC Foundation Director for 23 years and as a member of the IVCC Board of Trustees for nine years.

SECRETARY PRO-TEM

n the absence of Dr. Scroggs, it was moved by Mrs. Sweeden and seconded by Mr. Wilcoxson to appoint Mr. Mallery as Secretary Pro-Tem.  Motion carried by voice vote.

APPROVAL OF AGENDA

It was moved by Mrs. Sweeden and seconded by Ms. Fuller to approve the agenda as presented.  Motion passed by voice vote.

IT STRATEGIC PLAN UPDATE

Emily Vescogni, Director of Learning Technologies and Harold Barnes, Director of Information Technology presented an update on the Strategic Plan for Information Technology.  Six goals were identified dealing with infrastructure, resource development, teaching and learning, institutional effectiveness, expanding capacity and access, community and communication, and security.  Also identified were four objectives: 1) Personal Assessment of the College Environment; 2) Higher Education Research Institute; 3) Community College Survey of Student Engagement; 4) Noel Levitz Student Satisfaction Inventory.  The updated plan included integrating new technologies and replacing obsolete equipment/services, expanding secure wireless network by at least 20 % annually, assisting in student’s computer skills for the level of work expected of them, increasing faculty satisfaction with technical preparedness of students, increasing retention in online courses, providing appropriate equipment and support, increasing access to Colleague data and reducing reliance on paper-based processes, and improving the ease of finding information using the IVCC Web site.

CONSENT AGENDA

It was moved by Mr. Mallery and seconded by Mrs. Sweeden to approve the consent agenda as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes –Board minutes of the March 18, 2008 and March 26, 2008 meetings

Approval of the Bills - $2,622,103.97

Education Fund - $749,733.52; Operation and Maintenance Fund - $102,398.90; Operation and Maintenance (Restricted Fund) - $1,582,089.00; Auxiliary Fund - $64,132.75; Restricted Fund - $104,169.97; Liability, Protection and Settlement Fund - $19,579.83.

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending March 8, 2008 and March 22, 2008 as presented.

Bid Results – Boom Lift

Accepted the bid in the amount of $29,500 from Altorfer, Bettendorf, IA for a 2001 JLG, Model 600AJ Boom Lift.

Bid Results – Carpet Installation

Accepted the bid in the amount of $8,380 from West Flooring Company for the installation of approximately 978 square yards of carpet tiles.

Bid Results – Spring and Summer/Fall 2009 Class Schedules

Accepted the bid from Castle PrinTech in the amount of $7,165 for the Spring 2009 Class Schedule and $8,210 for the Summer/Fall Class Schedule for a total of $15,375.

PRESIDENT’S REPORT

Dr. Jerry Corcoran welcomed Cassie Fuller as the new Student Trustee.  Dr. Corcoran met with Cassie on the importance of her position in accomplishing the mission of the College and he is looking forward to working with her.  Dr. Corcoran also congratulated the newly elected members of the Student Government Association (SGA) and will be meeting with them soon.  Dr. Corcoran complimented Valery Calvetti, Director of Community Relations and Marketing on the first Career Focus publication.  The feedback has been nothing but positive and will help the College achieve two of its five goals – 1) Enable all students to identify and achieve their educational and career goals and 2) Promote the value of higher education.  Dr. Corcoran acknowledged Ken Sangston, Director of Safety Services, in his role in coordinating the Homeland Security exercise held on campus on April 14. Approximately 20 LaSalle County agencies participated in this event.  Students, first responders, faculty and staff prepared everyone in what to do if faced with a bioterrorism threat in the College district.  Another exercise will be held on April 29 on how to react to a radioactive disaster.  Staff from IVCC along with the Red Cross and the Illinois Emergency Management Agency will participate.  Dr. Corcoran is pleased that so many agencies are looking to the College to participate in these events and the College has the staff to meet everyone’s expectations.  Dr. Corcoran reported that over 165 people attended the recognition event which celebrated the achievements of the College’s many fine employees.  Dr. Corcoran commended the Human Resource department in coordinating this event.  In the month of May many activities are taking place including the nurses pinning and commencement, both occurring on the same evening (Friday, May 16) which is something different this year.  Lobby Day is scheduled for Wednesday, April 30.  Letters have been sent to each legislator informing them that Dr. Corcoran will be stopping in to visit with them.  Because of the State’s financial situation and the impact on the Community College System, it is very important that our collective voice be heard on Lobby Day and throughout the year.  Dr. Corcoran has begun to meet with local mayors in discussing with them potential partnerships with the College.  Dr. Corcoran looks forward to discussing these matters in detail as part of the Board/CEO retreat.

TRUSTEES’ REPORT

Cassie Fuller distributed the agenda and minutes from the March 27, 2008 Student Government Association (SGA) meeting.  Cassie reported the SGA elections were held on April 3^rd and 4^th.  The SGA organized a bags tournament in which seven teams raised $70 to benefit Easter Seals. Cassie stated the current IVLeader had some good articles on Dr. Corcoran and Dr. Charry.  There have been many activities and seminars including a seminar presented by Amnesty International on “A Darker Crisis.”  The March of Dimes activities included PTK’s “Burgers and Brats for Babies”, “Volleyballin’ for Babies, and the March for Babies will take place at the YMCA in Peru on April 27.  Honorspalooza will take place on May 7 for honor students to present their capstone projects.  Theatre Night for “She Stoops to Conquer” was held on April 3.    Student Government members attended an IBHE/SAC meeting with the next meeting to be held in June to plan events for next year.  Elizabeth Kunkel attended Student Lobby Day and was very excited that Representative Mautino offered her a page position for the day.  She sat with Representative Mautino and also voted.  She also spent time with Senator Dahl and Representative Jacobsen.  Overall Ms. Kunkel enjoyed a very educational day.

Dave Mallery attended the recognition event and was amazed with the number of people in attendance.  He was pleased to share in the accomplishments of his colleagues.  Mr. Mallery noted the family of Durley Boyle appreciated the attendance of the IVCC staff at the memorial service.  Mr. Wilcoxson attended the memorial service for Steve Charry at IVCC and it was the most moving memorial service he has ever attended.  He learned a lot about Steve and stated Steve will long be remembered.  Sue Caley-Opsal received the first Steve Charry Faculty Distinguished Service Award at the Recognition Event.  Mr. Wilcoxson presented Elizabeth Kunkel with a resolution honoring her for her service to the College as a student trustee.  Ms. Kunkel stated it has been a privilege working with everyone.  Mr. Wilcoxson stated he will see Ms. Kunkel again as she accepts the ICCTA Student Trustee Award in Springfield in June.

STAFF RESIGNATION – KATHY GLASCOCK, DEAN OF CAREER AND TECHNICAL PROGRAMS

It was moved by Mr. Setchell and seconded by Mrs. Sweeden to accept with regret the resignation of Ms. Kathy Glascock, Dean of Career and Technical Programs, effective May 16, 2008.  Motion carried by voice vote.

FACULTY APPOINTMENT – KATHRYN B. KOTT, NURSING INSTRUCTOR

It was moved by Mr. Mallery and seconded by Mr. Setchell to approve the appointment of Kathryn B. Kott as the Nursing Instructor assigned to the Division of Health Professions for the 2008-2009 academic year, with placement on the salary schedule at Step F-8 - $52,114 as per the 2007-2008 contract agreement.  Motion passed by voice vote.

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF TOLUCA

It was moved by Mr. Setchell and seconded by Mr. Mallery to approve the intergovernmental agreement with the City of Toluca, as presented.  Mr. Mallery thanked the College for the positive affect these types of agreements have on the College’s financial status.  Cheryl Roelfsema has become the new point person on TIF agreements.  Motion passed by voice vote.

INTERIM VICE PRESIDENT FOR BUSINESS SERVICES AND FINANCE APPOINTMENT

It was moved by Mr. Setchell and seconded by Mrs. Sweeden to approve the appointment of Cheryl Roelfsema as Interim Vice President for Business Services and Finance with an annualized salary of $77,500 effective immediately.  Motion passed by voice vote.

APPOINTMENT OF INTERIM DEAN OF CAREER AND TECHNICAL PROGRAMS

It was moved by Mr. Mallery and seconded by Mrs. Sweeden to approve the appointment of Doug Stockley as Interim Dean of Career and Technical Programs, with compensation as noted on the April 14, 2008 memorandum from Ms. Isermann.  Motion passed by voice vote.

PUBLIC COMMENT

No comments.

TRUSTEE COMMENT

No comments.

Mrs. Endress entered the closed session meeting at 8:25 p.m.

On a motion by Mrs. Endress, seconded by Mrs. Sweeden and carried unanimously, the regular meeting resumed at 9:42 p.m.

CLOSED SESSION MINUTES

It was moved by Mr. Setchell and seconded by Mr. Mallery to approve and retain the closed session minutes of March 26, 2008.  Motion passed by voice vote.

OTHER

The Board discussed sending Dr. David Louis a gift certificate for serving as interim president of IVCC. 

The Board also discussed possible dates for a Board Retreat on an evening in June.  Jeanne Hayden will email the Board members and collect responses for selecting a date.

ADJOURNMENT

It was moved by Mrs. Endress, seconded by Mrs. Sweeden, and carried unanimously to adjourn the meeting at 9:59 p.m.  Motion passed by voice vote.