June 2007 Board Meeting Minutes
The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, June 27, 2007 in the Board Room (C307) at Illinois Valley Community College.
Members Physically Present
David L. Wilcoxson, Board Chair
Dennis N. Thompson, Vice Chair
Lori E. Scroggs, Secretary
Paula J. Endress
David O. Mallery
Thomas C. Setchell
Deborah L. Sweeden
Elizabeth Kunkel, Student Trustee
Members Absent
Others Physically Present
Larry D. Huffman, President
Jerry Corcoran, Vice President for Business Services and Finance
Harriet Custer, Vice President for Academic Affairs
Walt Zukowski, Attorney
APPROVAL OF AGENDA
It was moved by Mr. Thompson and seconded by Mrs. Endress to approve the agenda. Motion passed by voice vote.
CONSENT AGENDA
It was moved by Dr. Scroggs and seconded by Mr. Mallery to approve the consent agenda as presented. Motion passed by voice vote.
The following items were approved in the consent agenda:
Approval of Minutes –Board Minutes of May 9, 2007; May 23, 2007; and May 30, 2007 Meetings.
Approval of the Bills - $1,752,171.13
Education Fund - $842,629.11; Operation and Maintenance Fund - $188,560.46; Operation & and Maintenance Fund (Restricted Fund) - $68,343.34; Auxiliary Fund - $211,046.75; Restricted Fund - $140,557.48; Liability, Protection and Settlement Fund - $301,033.99.
Treasurer’s Report
Personnel
Approved the appointment of Ms. Julie A. Hogue as Nursing Instructor assigned to the Division of Health Professions for the 2007-2008 academic year, with placement on the salary schedule at Step B-8 - $43,917.
Approved the stipends for the pay periods ending May 5, 2007; May 19, 2007; and June 2, 2007 as presented.
Request to Operate Within Budget Draft
Authorized to continue the operation of the college by making those expenditures required for normal operations, including approved FY08 salaries, approved contracts, utilities, maintenance, supplies and activities for the period July 1, 2007, through budget adoption.
Prevailing Wage Resolution
Authorized the adoption of the Prevailing Wage Resolution for fiscal year 2008 as presented.
Bid Approval – Athletic Insurance Coverage/Student Accident Insurance
Approved the proposal from First Agency in the amount of $14,202 for athletic insurance coverage and also approved the proposal from First Agency in the amount of $8,600 for student accident insurance. The recommendation was based on 4,300 students.
Bid Approval – Industrial/Electrical Equipment & Instructional Supplies
Accepted the bid in the amount of $224,353 from Amatrol, for Sections 1, 2 and 3 to be paid with the Earmark Grant and accepted the bid in the amount of $38,270 from Design Assistance Corporation for Section 4 to be paid with the Earmark Grant.
Technology Purchase – Blackboard Course Management System Hosting
Approved the agreement with Blackboard Inc. for Course Management System Hosting services in the amount of $37,500.
Technology Purchase – Cisco Adaptive Security Appliance
Approved the purchase of the Cisco Adaptive Security Appliances and installation and configuration services from Burwood Group, Inc. in the amount of $25,252.18.
Technology Purchase – PC Upgrades, Student Areas
Approved the purchase of 53 computers from Dell in the amount of $42,888.13.
Medical Coding Certificate
Approved the new Certificate in Medical Coding as presented.
Tom Setchell entered the meeting at 7:03 p.m.
PRESIDENT’S REPORT
Dr. Huffman recognized support staff and faculty who were attending the meeting and welcomed Dr. Manuel Gomez, newly hired Dean of Humanities, Fine Arts and Social Sciences.
TRUSTEES’ REPORT
Elizabeth Kunkel reported the Student Government Association (SGA) is gathering ideas for the fall semester. One idea is to order T-shirts not only to promote the SGA but to encourage involvement in college activities. Ms. Kunkel attended the Student Leadership Institute in Chicago and met her counterparts from other community colleges, learned a great deal and is looking forward to the Illinois Student Advisory Committee meeting in September and also the ACCT Congress in September.
Mr. Mallery attended the ICCTA Annual Convention and learned there is a current movement to the spread the Carl Perkins grant money among all colleges, not just the community colleges. He received information on the process of board’s evaluating themselves and having a dashboard concept to identify what the college is doing. The local unit of government legislation is waiting for the Governor’s signature. Mr. Mallery also learned that a legislator in the Kaskaskia College district has entered a bill to require Kaskaskia College to have zones for trustee representation. This should be a local issue. This affects all community colleges. If this is being done at the State level, the colleges have lost one more element of local control.
Mr. Wilcoxson also attended the ICCTA Annual Convention. He believes the Illinois Community College Trustees Association will do what they can for the community colleges to receive as much of the Carl Perkins grant as possible. He reported two topics of concern that were discussed at the Board Chair Council 1) the community college presidential turnovers throughout the State and 2) campus security and public safety. In light of the Virginia Tech incident, mutual aid agreements between colleges and local police officers were discussed. The topic of accountability will be discussed at the next meeting and Elgin College will present their accountability criteria. Mr. Wilcoxson believes this Council is an excellent opportunity for board chairs to discuss areas of concern among community colleges.
FY09 RAMP DOCUMENTS – COMMUNITY INSTRUCTIONAL CENTER
It was moved by Mr. Setchell and seconded by Mr. Thompson to approve the updated RAMP request for the Community Instructional Center proposal to the Illinois Community College board in the amount of $19,785,600, which includes the College’s match portion of $4,946,400. The motion passed by voice vote.
FY09 RAMP DOCUMENTS – RENOVATIONS TO BUILDINGS B, C, AND D
It was moved by Mrs. Sweeden and seconded by Dr. Scroggs to approve the updated RAMP request for the Renovations to Buildings B, C, and D proposal in the amount of $10,140,900, which includes the College’s match portion of $2,535,200. The motion passed by voice vote.
FY09 RAMP DOCUMENTS – ADDITIONS AND RENOVATIONS TO BUILDINGS C AND G
It was moved by Mr. Thompson and seconded by Mrs. Endress to approve the updated RAMP request for the Additions and Renovations to Buildings C and G proposal in the amount of $14,240,900, which includes the College’s match portion of $3,560,200. The motion passed by voice vote.
INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF LASALLE
It was moved by Mr. Setchell and seconded by Dr. Scroggs to approve the Intergovernmental Agreement with the City of LaSalle as presented. The motion passed by voice vote.
BUDGET ADJUSTMENTS
It was moved by Mrs. Sweeden and seconded by Mr. Thompson to approve the transfer of $56,800 from Fund 01 (Education Fund) to Fund 05 (Auxiliary Enterprises Fund) to support athletics ($54,000) and daycare ($2,800). The motion passed by voice vote with Mr. Setchell and Mr. Mallery voting “nay”.
It was moved by Dr. Scroggs and seconded by Mrs. Endress to authorize permission to use the $113,500 Contingency in the Operations and maintenance Fund (Fund 02) for capital outlay expenditures. The motion passed by voice vote.
INCREASE IN PART-TIME FACULTY PAY SCALE
It was moved by Mr. Thompson and seconded by Mrs. Endress to approve an increase in the Part-Time Faculty Pay Scale by $25.00 per credit hour effective the fall semester of FY08. The motion passed by voice vote.
DISCONTINUATION OF EDUCATIONAL PROGRAMMING AT SHERIDAN CORRECTIONAL CENTER
It was moved by Mrs. Endress and seconded by Mrs. Sweeden to extend the current contract with the Illinois Department of Corrections to continue from July 1, 2007 to October 1, 2007, or before, if a new college is contracted, to provide educational programs at Sheridan Correctional Center. The motion passed by voice.
Dr. Huffman reported IVCC requested the Department of Corrections (DOC) to provide money in next year’s contract to include additional funds for salary increases for IVCC’s faculty and staff at Sheridan and also for an additional staff position to handle the administrative tasks involved with the Sheridan programs. IVCC also asked for a similar termination clause that the State has in the current contract. The DOC response was not to concede to any of the requests. The IVCC administration had stated if the requested items were not accepted by DOC, IVCC would be willing to enter into a contract to extend the programs for three months while the DOC searches for another educational vendor.
APPOINTMENT OF AN INTERIM PRESIDENT
It was moved by Mrs. Endress and seconded by Dr. Scroggs to appoint Dr. David J. Louis as Interim President of Illinois Valley Community College effective July 2, 2007. Motion passed by voice vote.
Dr. Louis served for 34 years at Kishwaukee College in Malta retiring in March of 2007. In 1973 Dr. Louis was employed by the college as a counselor and director of financial aid, and then named Associate Dean for Administration in 1977, Administrative Dean in 1978 and Vice-President in 1986. Dr. Louis was chosen President of Kishwaukee College in 2000 and served until his retirement in 2007.
Dr. Louis stated it was an honor and a privilege to be selected as Interim President of IVCC. He is looking forward to working at IVCC and will stay until a president is appointed. He believes IVCC is a phenomenal college and the search will not take long.
RECESS
Mr. Setchell made the motion to recess and Mr. Thompson seconded that motion. The Board recessed at 7:29 p.m. and was back in session at 7:40 p.m.
PROPOSED BOARD POLICY 2020 – REASONABLE ACCOMMODATION OF RELIGIOUS OBSERVANCES
It was moved by Mrs. Sweeden and seconded by Dr. Scroggs to approve Board Policy 2020 – Reasonable Accommodation of Religious Observances as presented. Motion carried by voice vote.
SUSPENSION OF LANGUAGE IN BOARD POLICY 1019
It was moved by Mr. Thompson and seconded by Mr. Setchell to suspend the language in Board Policy 1019 (Appearance Before the Board) subject to reasonable restraints for groups or individuals who desire to address the Board. Motion passed by voice vote. The suspension of this policy will continue until the Board reverts back.
ITEMS FOR INFORMATION
Dr. Huffman reported since 2005, the University of Illinois Extension and IVCC partnered to provide before and after school care to the children of Princeton. This past spring, the U of I Extension notified IVCC that they would end their involvement with the Princeton Community School Age Program as the requirement of an enrollment of 51% low income families was not met. IVCC has been approached by the Youth Service Bureau who wishes to take over the operation and administration of the program. Since the Princeton Community School Age Program is not associated with any IVCC academic program and since IVCC assisted in establishing the program only to help meet a child care need, IVCC is terminating their administration of the program.
TRUSTEE COMMENT
Mr. Mallery had comments on the recent press conference held on the front steps of IVCC initiated by past Board of Trustee members, Foundation Directors, and IVCC employees. Mr. Mallery thanked the employees for their kind words and personal support regarding the recent events and he values their thoughts and their trust. He is proud to be a part of the Board’s governance that has shown that the referendum was not needed and has actually lowered the tax rate of this district while providing a safe and academically strong learning environment. He makes no apology for bringing transparency to college affairs and diligently monitoring the tax dollars. As to the leaders of this concern group, he was disappointed they have chosen not to attend the meeting tonight so the Board could hear their specific concerns. He is disappointed that Larry Huffman is leaving but he is confident that IVCC will continue to serve students well.
PUBLIC COMMENT
Mr. Steve Charry thanked Dr. Huffman for his service to the College and also thanked Dr. Custer for her ten years of leadership and strong stewardship of the faculty. He welcomed Dr. Gomez as the new Dean and Dr. Louis as well as he helps to guide the College through this year in the search for a president and vice president. He also thanked the staff and faculty at Sheridan for many years of great work at that institution and looks forward to working with the Board and the college in the process of searching for a new president and vice president.
CLOSED SESSION
It was moved by Mr. Mallery and seconded by Dr. Scroggs to convene a closed session to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) minutes of a closed session meetings. The motion passed by voice vote.
On a motion by Mr. Thompson, seconded by Mrs. Endress and carried unanimously, the regular meeting resumed at 9:28 p.m.
EMPLOYEE DISCIPLINE
No action was taken.
TEMPORARY SPECIAL ASSIGNMENTS
It was moved by Mr. Thompson and seconded by Dr. Scroggs to temporarily re-assign
responsibilities for the period of July 1, 2007 through June 30, 2008 and appropriate
stipends as follows:
1) Perkins Grant Coordinator to Kathy Glascock at a stipend of $1,000 per fall and spring semester from the Perkins grant funds;
2) Leadership of the IVCC Curriculum Process to Jeannette Mathis at a stipend of $1,500 per fall and spring semester from the general fund;
3) Co-Director of IVCC/SRAVTE Tech Prep Consortium to Jeannette Mathis at a stipend of $2,500 per fall and spring semester from Tech Prep grant funds;
4) CurricUNET implementation management to Judy Day at a stipend of $1,500 per fall and spring semester from the general fund;
5) Assessment Team Chair to Marianne Dzik at a stipend of $1,500 per fall and spring semester from the general fund;
6) DOL Earmark Grant Coordinator to Kathy Glascock at a stipend of $1,000 per fall and spring semester from Earmark Grant funds.
GRIEVANCE APPEAL
Mr. Wilcoxson noted that the Board will abide by the contract in response to the grievance appeal. No action was taken.
MINUTES OF CLOSED SESSIONS
It was moved by Mrs. Sweeden and seconded by Dr. Scroggs to approve and retain the minutes of the March 28, 2007; April 25, 2007; May 9, 2007; May 23, 2007 and May 30, 2007 closed session meetings. The motion was passed by voice vote.
ADJOURNMENT
It was moved by Mr. Mallery, seconded by Mrs. Endress, and carried unanimously to adjourn the meeting at 9:30 p.m.