April 2007 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, April 25, 2007 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present

David L. Wilcoxson, Board Chair
Dennis N. Thompson, Vice Chair
Paula J. Endress, Secretary
David O. Mallery
Lori E. Scroggs
Thomas C. Setchell
Megan Guilfoyle, Out-going Student Trustee
Elizabeth Kunkel, In-coming Student Trustee

Members Absent

Deborah L. Sweeden

Others Physically Present

Larry D. Huffman, President
Jerry Corcoran, Vice President for Business Services and Finance
Harriet Custer, Vice President for Academic Affairs
Bob Marshall, Vice President for Student Services
Walt Zukowski, Attorney

PRESENTATION OF PLAQUE

The Board of Trustees presented a plaque to Joseph Franco, 2007 IVCC Distinguished Alumnus for innovations in laboratory medicine and visionary downtown development.

RESOLUTION

The Board of Trustees presented a framed resolution in appreciation to Megan Guilfoyle, Student Trustee for generously giving her time, energy, and talents in her responsibilities to the college as a student board member.

PRESENTATION – STUDENT ACTIVITIES

Cory Tomasson, coordinator of student activities offered a presentation to the board on the IVCC Student Activities Department including a brief overview of each student organization. There are currently 27 campus organizations at IVCC and the activities are funded through a portion of the college’s General Activity fee. Each organization is composed of a membership of a minimum of ten students with a faculty or staff advisor and must submit an annual budget proposal which summarizes the previous year’s activities and the next year’s plan. The organizations fall into the following general categories: academically based, honors based, culturally and socially based, recreationally based, campus service and governance.

CONSENT AGENDA

It was moved by Dr. Scroggs and seconded by Mr. Thompson to approve the consent agenda as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes –Board Minutes of March 28, 2007.

Approval of the Bills - $1,438,656.94

Education Fund - $981,561.65; Operation and Maintenance Fund - $144,603.26; Operation & and Maintenance Fund (Restricted Fund) - $75,575.00; Auxiliary Fund - $116,462.28; Restricted Fund - $118,632.77; Liability, Protection and Settlement Fund - $1,821.98.

Treasurer’s Report

Personnel

Approved the stipends for pay periods ending March 10, 2007; March 24, 2007; and April 7, 2007 as presented.

Bid Request – Buildings 5 and 10 Exterior Upgrades

Authorized the Business Office to seek bids for upgrades to Buildings 5 and 10 at an estimated cost of $65,000.

Bid/Purchase Request – Carpet

Authorized the Business Office to purchase 999 square yards of Lees Carpets at the cost of $24,995 though the Illinois Community College System Procurement Consortium (ICCSPC).

Authorized the Business Office to seek bids for the installation of 999 square yards of Lees Carpets at an estimated cost of $11,000.

Technology Plan Purchase – Computer Lab Upgrades

Approved the purchase of 42 monitors (15”) from PC Mall Gov, Inc. in the amount of $5,879.58 and 85 computers from Dell in the amount of $84,339.03.

Technology Plan Purchase – Laser Printers for Student Areas

Approved the purchase of 16 HP 4250TN laser printers from Insight Public Sector, Inc. in the amount of $22,984.00

Purchase Request – Classroom Desks and Chairs

Authorized the purchase of 646 classroom desks and chairs through the U.S. Communities Purchasing Alliance for a total of $67,933.36.

Purchase Request – Classroom Stools

Authorized the purchase of 108 stools through the U.S. Communities Purchasing Alliance for a total of $10,677.96.

PRESIDENT’S REPORT

Glenna Jones, Human Resources Director and Dr. Corcoran presented the Staff Compensation System Review as prepared by John Toller, consultant. This report was presented to the Audit/Finance committee for review. The administration will present the compensation package with specifics at a later date.

TRUSTEES’ REPORT

Megan Guilfoyle reported on attending Student Lobby Day in Springfield. She met with Representative Mautino and discussed IVCC’s parking lot, temporary facilities, textbook costs and the Veterans grant. She distributed a copy of the April 12, 2007 issue of the IVLeader along with minutes from the March 29, 2007 Student Government Association and the agenda from the April 12, 2007 Student Government Association meeting.

David Mallery attended Lobby Day on April 25 in Springfield. He spoke to legislators about community college issues. He reported the House and Senate bills which clarify community colleges as units of local government under the State Official and Employees Ethics Act looks favorable. This made him happy that the IVCC Board chose legislation over litigation to resolve this issue. David Wilcoxson attended Lobby Day and also attended the ICCTA Board of Representatives meeting which proposed a slate of officers for 2007-2008: Jeff May (Joliet) – Vice President; Vickie Miller (Danville) – Secretary; and Dr. Joan DiLeonardi (Oakton) – Treasurer.

Mr. Wilcoxson will schedule a Board Retreat in June with Mike Monaghan, ICCTA Executive Director, as the facilitator. Possible dates include June 16, 23 or 30.

APPROVAL OF NEW CERTIFICATE IN ENTREPRENEURSHIP

It was moved by Mr. Setchell and seconded by Mr. Thompson to approve the new Certificate in Entrepreneurship as presented. Motion passed by voice vote.

INTERGOVERNMENTAL TIF II AGREEMENT WITH STREATOR

It was moved by Mr. Mallery and seconded by Ms. Guilfoyle to approve the intergovernmental agreement with the City of Streator as presented. Motion passed by voice vote.

SETTING OF DATE AND TIME OF BOARD REORGANIZATION MEETING

It was moved by Mr. Thompson and seconded by Mrs. Endress to schedule the IVCC Board of Trustees Organization Meeting for Wednesday, May 9, 2007 at 5:30 p.m. in the Board Room (C307). Motion passed by voice vote.

INFORMATION ITEM

At last month’s meeting, an inquiry was made regarding the Board’s possible interest in selling some of the College’s land in the river bottom area near Shippingsport. Although there are no significant educational uses currently being made of the land in question, the administration recommended not considering selling any of the river bottom land at this time.

CLOSED SESSION

It was moved by Ms. Guilfoyle and seconded by Mr. Thompson to convene a closed session at 8:40 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiating matters between the public body and its employees or their representatives; 3) discussion of minutes of a closed session meeting. The motion passed by voice vote.

Mr. Setchell left the meeting at 10:37 p.m.

On a motion by Mr. Mallery, seconded by Mrs. Endress and carried unanimously, the regular meeting resumed at 10:50 p.m.

EMPLOYEE DISCIPLINE

It was moved by Mr. Thompson and seconded by Mrs. Endress to approve the administration’s recommendation for a three-day suspension without pay to employee #625.
Student Advisory Vote: “Aye” – Ms. Kunkel. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, Mr. Mallery, and Mr. Wilcoxson. “Nays” – None. “Abstention” – Dr. Scroggs, motion carried.

It was moved by Mrs. Endress and seconded by Mr. Thompson to approve the administration’s recommendation for a three-day suspension without pay to employee #281.
Student Advisory Vote: “Aye” – Ms. Kunkel. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, and Mr. Wilcoxson. “Nays” – None. “Abstentions” – Mr. Mallery and Dr. Scroggs, motion carried.

Mrs. Endress left the meeting at 10:55 p.m.

CLOSED SESSION

It was moved by Mr. Thompson and seconded by Dr. Scroggs to convene a closed session at 10:55 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiating matters between the public body and its employees or their representatives; 3) discussion of minutes of a closed session meeting. The motion passed by voice vote.

On a motion by Mr. Mallery, seconded by Mr. Thompson and carried unanimously, the regular meeting resumed at 11:47 p.m.

OTHER

Mr. Mallery questioned why the agenda did not include a second reading of the proposed board policy 5007 - Assembly, Rally or Demonstration on Campus. Dr. Huffman explained it is not necessary that a policy be brought back to the Board for a second reading in consecutive meetings. But in this case after further review, the administration is withdrawing the recommendation of this policy. In the future if this occurs, this will be announced at the Board meeting for clarification.

ADJOURNMENT

It was moved by Dr. Scroggs, seconded by Mr. Thompson, and carried unanimously to adjourn the meeting at 11:55 p.m.