May 2006 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, May 24, 2006 in the Board Room (C307) at Illinois Valley Community College.

Members Present

Deborah L. Sweeden, Board Chair
David L. Wilcoxson, Vice Chair
David O. Mallery
Lori E. Scroggs
Dennis N. Thompson
Megan Guilfoyle, Student Trustee

Members Absent

Paula J. Endress, Secretary
Thomas C. Setchell

Others Present

Chuck Novak, Interim President
Jerry Corcoran, Vice President for Business Services/Finance
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Walt Zukowski, Attorney

SECRETARY PRO-TEM

In the absence of Mrs. Paula Endress, Mr. Wilcoxson made the motion to appoint Mrs. Lori Scroggs as Secretary Pro-Tem. The motion was seconded by Mr. Thompson.

Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mr. Thompson, Mr. Mallery, and Mrs. Sweeden. “Pass” – Mrs. Scroggs. “Nays” – None, motion carried.

APPOINTMENT AND APPROVAL OF CONTRACT – NINTH PRESIDENT OF IVCC

It was moved by Mrs. Scroggs and seconded by Mr. Wilcoxson to approve the Resolution on the Appointment of Dr. Larry D. Huffman as the Ninth President of Illinois Valley Community College and authorized the Board Chair and the Board Secretary to execute the attached Employment Agreement. (Resolution and Employment Agreement are attached and made a part of the minutes.)

Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mrs. Scroggs, Mr. Wilcoxson, Mr. Thompson, Mr. Mallery, and Mrs. Sweeden. “Nays” – None, motion carried.

PERFORMANCE CONTRACTING PRESENTATION

Representatives from Johnson Controls, Inc. attended the meeting to identify how performance contracting could help IVCC in the following ways: improving energy efficiency, upgrading facility and utility related infrastructure, developing programs that are “self-funded”, implementing “best practices” to significantly reduce operation and maintenance costs, leveraging efficient sources of capital and positively impacting the environment. The benefits are guaranteed savings based on current consumption and established baseline utility costs and financial savings through decreased operating and energy expenses.

RECESS

It was moved by Mr. Thompson, seconded by Ms. Guilfoyle and carried unanimously to recess the meeting at 7:50 p.m.

The meeting reconvened at 8 p.m.

CONSENT AGENDA

It was moved by Mrs. Scroggs and seconded by Ms. Guilfoyle to approve the consent agenda as presented.

Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mrs. Scroggs, Mr. Wilcoxson, Mr. Thompson, Mr. Mallery, and Mrs. Sweeden. “Nays” – None, motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – April 18 and 26, 2006 Meetings

Approval of the Bills 

Education Fund - $728,898.81; Operation and Maintenance Fund - $86,593.04; Operation and Maintenance Fund (Restricted Fund) - $40,565.99; Auxiliary Fund - $53,862.41; Restricted Fund - $49,616.76; Liability, Protection and Settlement Fund - $6,042.84.

Treasurer’s Report

Personnel

Approve the appointment of Glenna S. Jones as Director of Human Resources at an annual salary of $49,500.

Approve the stipends for the payrolls ending April 8, 2006; April 22, 2006; and May 6, 2006 as presented.

Bid Requests

Authorize the Business Office to seek bids for the annual inspection and testing of the College’s Notifier Emergency Alarm System at an estimated cost of $12,000.

Technology Plan FY06 Purchase

Authorize the administration to purchase a Datatel Colleague System Server and a Storage Area Network (SAN) from Sysix Technologies for a total cost of $174,136.

Partial Student Support

Approve the student applying for Partial Student Support as presented

Amendment to the Roadway Project

Approve a change order to the roadway project by applying $13,285 ($9,877 for four inches of grindings; $2,200 for a concrete curb; and A & E fees of $1,208 – 10%) of the $21,730 contingency to build a road to the baseball field.

INTERIM PRESIDENT’S REPORT

Dr. Novak presented the work done by the staff on the College’s values, mission, vision, principles of work and goals. A sample spreadsheet for developing objectives and activities which respond to the five goal statements was also presented. The spreadsheet included categories for performance measures, primary responsibility, cost/budget impact and performance targets/results. Not all activities will involve a cost; but those that do need to be identified and the cost built into the budget. The objectives and activities will be developed by the departments throughout the College beginning this summer. Before the staff begins this process, Dr. Novak asked the Board if they were comfortable with the five goals. It was the consensus of the Board to move forward. As the spreadsheets are developed, the progress will be brought back to the Board for their review and ideas. Mr. Wilcoxson did not see a theme to the core values and wanted to review other community colleges’ mission and vision statements. Dr. Novak stated that the College staff spent many hours on developing their core values, mission and vision statements. The College staff needs the buy-in and not what other community colleges have done. Dr. Novak suggested reconfirming the core values by conducting a retreat.

EARLY ENTRY COLLEGE (E^{2C) AGREEMENT – DUAL ENROLLMENT}

It was moved by Mr. Thompson and seconded by Ms. Guilfoyle to Adopt the Early Entry College Agreement between the Board of Trustees of Illinois Valley Community College District 513 and the Board of Education of Ottawa Township High School.

This agreement establishes the provisions and guidelines for the College to offer dual credit courses at the Ottawa Township High School. These courses must meet the same rigorous standards which on-campus courses meet. The courses are taught either by college or high school faculty who meet the requirements to serve as a community college instructor.

Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mrs. Scroggs, Mr. Wilcoxson, Mr. Thompson, Mr. Mallery, and Mrs. Sweeden. “Nays” – None, motion carried.

AGGREGATED ELECTRICITY PURCHASING

It was moved by Mrs. Scroggs and seconded by Ms. Guilfoyle to authorize the administration to enter into an agreement with Ms. B.J. Hilton’s company, Midwest Energy Alliance, LLC, to negotiate the purchase of electricity on IVCC’s behalf.

Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mrs. Scroggs, Mr. Wilcoxson, Mr. Thompson, Mr. Mallery, and Mrs. Sweeden. “Nays” – None, motion carried.

BUREAU-PUTNAM COUNTY ENTERPRISE ZONE

Mayor Keith Cain and City Manager, Andrew Brannen attended the meeting and asked the Board to consider participating in a 10-year extension of the Enterprise Zone. The Enterprise Zone was set to expire in July 2007. The State has approved an extension of the Zone until July 2017. Seven taxing bodies have been asked to participate in the Enterprise Zone. At this time all taxing entities, with the exception of IVCC, have agreed to participate in the 10-year extension. The Board members were supportive of economic development within the College’s district, but were concerned that the College would see an immediate loss in tax revenue and asked for a graduated scale of abatement. It was the consensus of the Board for Mayor Cain and Mr. Brannen to rewrite the agreement to read that no tax abatement will be given to improvements which occurred prior to July 1, 2007. Mayor Cain and Mr. Brannen will revisit the Board with a revised agreement.

BOARD POLICY 5004 – USE OF CAMPUS AND NETWORK COMPUTING RESOURCES

Additional changes were made to this policy based on suggestions from the Board at the last meeting. There still seemed to be some confusion on accessing public records and if this interfered with the Freedom of Information Act. No action was taken and will be presented next month for the fourth reading.

BOARD POLICY – BUSINESS TRAVEL, CONFERENCE AND MEETING EXPENSE

This is a new policy which was drafted along with a new set of administrative procedures for reimbursement claims. If adopted, the Board would need to repeal policies: 3021, 3026 and 4016. No action was taken and will be presented next month for the second reading.

CLOSED SESSION

It was moved by Mr. Mallery and seconded by Ms. Guilfoyle to convene a Closed Session to discuss 1) collective negotiating matters between the public body and its employees or their representatives and 2) the minutes of closed session meetings.

Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mrs. Scroggs, Mr. Wilcoxson, Mr. Thompson, Mr. Mallery, and Mrs. Sweeden. “Nays” – None, motion carried.

On a motion by Mr. Thompson, seconded by Ms. Guilfoyle, and carried unanimously, the regular meeting resumed at 9:50 p.m.

CLOSED SESSION MINUTES

It was moved by Mrs. Scroggs and seconded by Mr. Wilcoxson to approve and retain the closed session minutes of the April 18, 2006 meeting and approve and release the closed session minutes of the April 26, 2006 meeting.

Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mrs. Scroggs, Mr. Wilcoxson, Mr. Thompson, Mr. Mallery, and Mrs. Sweeden. “Nays” – None, motion carried.

OTHER

Mr. Mallery gave an update on the Crescent Wind Farm meeting. Four of the taxing bodies were not in attendance – three from Bradford and one from Illinois Central College. Mr. Mallery was concerned that this would change IVCC’s share of the expense. Mr. Zukowski reported that he had received a draft of the breakdown from Mr. Andy Bertram and IVCC’s share was five per cent.

ADJOURNMENT

It was moved by Mr. Wilcoxson, seconded by Mr. Mallery and carried unanimously to adjourn the meeting at 9:57 p.m.