March 2006 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, March 22, 2006 in the Board Room (C307) at Illinois Valley Community College.

Members Present

Deborah L. Sweeden, Board Chair
David L. Wilcoxson, Vice Chair
Paula J. Endress, Secretary
David O. Mallery
Lori E. Scroggs
Dennis N. Thompson
Matt Simko, Student Trustee

Members Absent

Thomas C. Setchell

Others Present

Chuck Novak, Interim President
Jerry Corcoran, Vice President for Business Services/Finance
Harriet Custer, Vice President for Academic Affairs
Walt Zukowski, Attorney

AMEND AGENDA

It was moved by Mrs. Scroggs and seconded by Mr. Thompson to delete the first reason for going into closed session. The Board will go into closed session for the review of closed session meeting minutes.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

BOARD ROOM RECONFIGURATION

Students from Dorene Perez’s Computer Aided Design class presented four different Board Room concepts. The purpose for this demonstration was to reconfigure the Board Room so that Board members would be facing the audience and also be able to converse easily with one another. The Board members will consider the four options and make a decision.

COLLEGE PROGRAM OVERVIEW – ABE/ESL/GED PRESENTATION

Mary Gross, Director of Adult Education, and Angela Dunlap, I-Read Program Manager presented a program on the Adult Education program at IVCC. The Adult Education Program includes classes for adults who need to brush-up in math, reading or writing before GED or postsecondary enrollment; classes and/or one-on-one tutoring sessions designed to serve adults who read or compute below the ninth grade level; classes for adults who are preparing for the GED test; and classes designed to improve English language, reading and writing skills for any adult whose native language is not English. In order to receive State funds, IVCC must meet certain goals established by the State. IVCC met or exceeded the goals in FY05. Other highlights of the update included current statistics, student populations and community partnerships.

CONSENT AGENDA

It was moved by Mrs. Endress and seconded by Mrs. Scroggs to approve the consent agenda as presented.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – February 22, 2006 

Approval of the Bills 

Education Fund - $728,113.49; Operation and Maintenance Fund - $155,938.39; Operation and Maintenance Fund (Restricted Fund) - $3,188.98; Bond & Interest - $1,265,400.00; Auxiliary Fund - $243,305.59; Restricted Fund - $137,879.48; Liability, Protection and Settlement Fund - $45,759.46.

Treasurer’s Report

Personnel

Accept with regret the resignation of Tara Lyons, English Composition and Writing Center Instructor, effective August 15, 2006.

Approve the stipends for payrolls ending February 25, 2006 and March 11, 2006 as presented.

Bid Requests

Authorize the Business Office to seek bids for a Tomcat Compact Rider Sweeper at an estimated cost of $10,000. 

Authorize the Business Office to seek bids for 3 (three) 2006 Exmark Lazer Z riding mowers at an estimated cost of $23,400.

Bid Approval

Approve the College’s insurance premiums in the amount of $300,583.00 recommended by the College’s insurance consultant as the broadest coverage for the most economical cost. The Commercial Package ($76,549.00), Automobile ($16,115.00), School Board Legal ($8,239.00), Workers’ Compensation ($127,624.00) provided by Ramza Insurance Group – Streator, Illinois; Umbrella ($36,330), Law Enforcement ($2,798), Media Liability ($4,093.00), Student Malpractice ($3,523.00), Massage Clinic ($3,794.00), Foreign Liability ($2,500), provided by R.J. Galla Company, Inc. – Grayslake, Illinois; Treasurer’s Bond ($7,410.00), Insurance Reserve Fund Bond ($1,049.00), Assistant Treasurer’s Bond ( $9,439.00), Anatomical Bond ($100.00), Anatomical Bond ($100.00), Treasurer’s Bond ($460.00), Director’s Bond ($460.00) provided by Mr. Dave Nixon – Peoria, Illinois.

Technology Plan FY06 Purchases

Authorize the purchase of c.Support (Help Desk Management Software) from GWISoftware, Vancouver, Washington in the amount of $15,120 from Fund 01 of the Information Technology Services Administrative Account.

Authorize the purchase of Cisco Clean Access (Wireless Network Security Software) from STL Technology Partners of Bloomington, Illinois in the amount of $32,464.63 from Fund 01 of the Information Technology Services Administrative account.

Authorize the purchase of CurricUNET (database and online curriculum development and automated approval system) in the amount of $13,925 from Fund 01 of the Information Technology Services Administrative account.

Articulation Agreement in Horticulture – IVCC/SRAVTE

Approve the Articulation Agreement in Horticulture between Illinois Valley Community College and the Starved Rock Associates for Vocational and Technical Education as presented.

Cooperative Agreement Addendums

Approve the Addendums to add the Certified Nursing Assistant course to the Cooperative Agreements between Illinois Valley Community College and Black Hawk College and Illinois Valley Community College and Sauk Valley Community College as presented.

INTERIM PRESIDENT’S REPORT

Dr. Novak had sent to Board members a draft of the mission and vision statements, five college goals and definitions of the goals. He suggested that the Board review the statements and goals and affirm if these goals are the direction in which the Board wants the College to proceed. The whole process began last year when the College conducted an environmental scan. This six-month process involved community members and staff. The Strategic Leadership and Planning Council (SLPC) was then formed to be a clearing house for all planning information and their charge was to distribute this information throughout the College. The SLPC was also charged to develop a comprehensive plan for the College. The Board’s role is to paint a picture of the future of the College. Discussion took place among the members of the Board to hold a special meeting to discuss the mission and vision statements and the goals. It was the consensus of the Board to hold a special meeting in May after the selection of the new President. Dr. Novak stated this process should not be rushed. The selection of the President does not allow the Board time to work on the strategic plan the way it should be worked on. In the meantime, the College staff will continue to work on it.

Dr. Novak reported that the Support Staff Service Project this past year raised over $2,000 for the IVCC Single Parent Program.

TRUSTEES’ REPORT

Mr. Wilcoxson reported on the ICCTA meeting held on Friday, March 17 in Rosemont. The Legal and Legislative Update was the main thrust of the program. Mr. Wilcoxson attended the nominating committee meeting for officers of the ICCTA. Three candidates will be interviewed for Vice-President. Mr. Wilcoxson noted that the Association is very fortunate to have trustees that take on these responsibilities. Lobby Day is scheduled for March 29 in Springfield. Mr. Wilcoxson learned that community colleges can now utilize the State Ethics Program.

Mr. Simko reported that the Student Government elections will be held next week and three people are running for the Student Trustee position.

Mr. Mallery noted that Matt Johll, IVCC chemistry instructor, recently published a textbook, “Investigating Chemistry: A Forensic Science Perspective.” Dr. Johll uses a unique forensic chemistry in his introduction of chemical concepts. Mr. Mallery also received an email from a student who lost his job, completed the Truck Driver Training course at IVCC and was offered a job before he finished the course. The student described IVCC as a blessing to this community.

Dr. Novak reminded the Board of the IVCC Recognition Event to be held on Friday, April 21 at Celebrations starting at 4 p.m.

TRUCK DRIVER TRAINING NEW COURSE TUITION

It was moved by Mrs. Scroggs and seconded by Mr. Thompson to approve the course TDT 1203, Advanced Truck Driver Training, Twin Trailer Operation, and the said tuition for the course, $2,464.

The College was asked by Yellow Road Corporation to start a new advanced course – Twin Trailer Operation. The tuition for this course is similar to the way tuition is set for business contract training and by setting it up this way, it maximizes financial aid for students. Yellow Road Corporation has extended an equipment lease for twin trailers and a rig to the College for a charge of $12 per year. This lease is currently in draft form.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

INFORMATION TECHNOLOGY STRATEGIC PLAN FY07

It was moved by Mr. Wilcoxson and seconded by Mrs. Scroggs to approve The Information Technology Strategic Plan for FY07 as presented and authorize the administration to bid equipment and software as presented in an amount of $1,097,500.

Discussion followed with an explanation that the $1,097,500 would cover all purchases in the FY07 plan. If the budget does not allow for all the purchases, the equipment and software will remain in the plan for another year. The dollar amounts will change for future years because it is difficult to budget ahead when the College’s needs change and the budget changes. Mr. Barnes noted that if the IT department has approval to utilize some of the fund balance to purchase the equipment, it is possible that the plan can be accomplished. The Board questioned the approval of the plan before the budget is prepared.

Mr. Wilcoxson requested to amend his motion – approve the Information Technology Strategic Plan for FY07 as presented and authorize the administration to bid equipment and software as presented as long as said equipment and software is included in the FY07 budget adopted by the Board. Mrs. Scroggs seconded the motion.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

LASALLE-PERU TOWNSHIP HIGH SCHOOL TRACK CONTRACT

It was moved by Mr. Thompson and seconded by Mr. Mallery to approve the Intergovernmental Agreement between Illinois Valley Community College and LaSalle-Peru Township High School, said agreement to allow the High School to use the College track for FY2007 and FY2008 in accordance with the conditions stipulated in the intergovernmental agreement.

The agreement allows the LaSalle-Peru High School to use the College’s running track rent-free as long as the High School maintains the running track surface, obtains public liability and property damage for both the High School and the College and insures against any or all injuries.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

BOARD POLICY 5004 – USE OF CAMPUS AND NETWORK COMPUTING RESOURCES

This policy was presented for a first reading. It was not recommended for adoption at this time. The new policy does allow reasonable personal use of e-mail and it is clear on the use of the computer for financial gain. It defines what a public record is according to Statute. It also provides for notification to a person whose records are requested to be accessed. It also establishes a procedure to release records that are personal and confidential. This policy is posted on the Intranet under Board Policies under Consideration for all staff to review.

ITEMS FOR DISCUSSION

Job Description Manual

Board members received drafts of the Job Description Manual and Wage/Salary Classification System for Support and Professional/Technical Staff and the Administration. A salary study was done a few years ago where the administrative and support and professional/technical staff salaries were compared to those in IVCC’s peer group (Illinois Eastern, Kankakee, Lake Land, Lewis and Clark, John A. Logan and McHenry). The administration does comparisons with other colleges that compare in size and student enrollment with IVCC. They are Highland, Sauk Valley, Kishwaukee and Richland. Whenever a new position is created, the classification for that position will also be presented to the Board. All of these positions are not covered by a collective bargaining agreement. It is the College’s intention to make these manuals a permanent document approved by the Board.

President’s Contract

Dr. Novak suggested to the Board to begin working on the president’s contract so when the selection process is nearing the end, it wouldn’t take long for the Board to put together a contract. The Board reviewed the past president’s contract and Dr. Novak suggested that just a few items could be tweaked. The Board discussed whether to purchase a vehicle for the President or provide a car allowance. It was suggested that the Board come up with a total package and let the new president decide. Mileage reimbursement would not be included. It was also suggested not to include a penalty clause for dissolution of the contract. It was suggested to review the President’s job description.

CLOSED SESSION

It was moved by Mr. Thompson and seconded by Mrs. Scroggs to convene a Closed Session to discuss 1) the minutes of closed session meetings.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

On a motion by Mr. Simko, seconded by Mrs. Endress, and carried unanimously, the regular meeting resumed at 10:06 p.m.

OTHER

It was moved by Mr. Thompson and seconded by Mr. Mallery to approve and retain the Closed Session minutes of February 22, 2006.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

It was moved by Mr. Thompson and seconded by Mrs. Scroggs to approve the FY07 Board budget as presented.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

ADJOURNMENT

It was moved by Mr. Thompson, seconded by Mrs. Scroggs and carried unanimously to adjourn the meeting at 10:18 p.m.