April 2006 Board Meeting Minutes
The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, April 26, 2006 in the Board Room (C307) at Illinois Valley Community College.
Members Present
David L. Wilcoxson, Vice Chair
Paula J. Endress, Secretary
David O. Mallery
Lori E. Scroggs
Thomas C. Setchell
Dennis N. Thompson
Megan Guilfoyle, Student Trustee
Members Absent
Deborah L. Sweeden, Board Chair
Others Present
Chuck Novak, Interim President
Jerry Corcoran, Vice President for Business Services/Finance
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Walt Zukowski, Attorney
Dr. Novak introduced Megan Guilfoyle as the 2006-2007 Student Trustee.
In absence of the Board Chair, Mr. David Wilcoxson - Vice Chair presided at the meeting.
AMEND AGENDA
It was moved by Mr. Thompson and seconded by Mrs. Endress to remove litigation as one of the reasons to convene a closed session, add the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body as a reason to convene a closed session, add the Crescent Ridge Wind Farm Assessments as an agenda item after agenda item 11 and table agenda item 9.
Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mr. Setchell, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, and Mr. Wilcoxson. “Nays” – None, motion carried.
BOOKSTORE OPERATIONS PRESENTATION
Increasing textbook costs have been a concern on the state, national and local level. Lauren Sandberg, Bookstore Manager, presented information on the rising costs of textbooks and how IVCC is trying to keep the costs down and an update on other operations of the bookstore. Ideas for keeping the costs down include increasing the number of used books, making faculty members aware of text costs, educating the faculty on the bundling issue, and having publishers disclose the cost of textbooks to the faculty before making an adoption. To promote goodwill, incentives for student involvement and successful events, Lauren is considering a $50 donation in IVCC merchandise to student organizations and IVCC events annually. The approximate cost of these donations is $2,700 per year. In the future, Lauren is looking at E-books which the initial cost is approximately 20% less than hard books, but there is no buy back. Lauren is also looking at staffing needs and considering creating a full-time position from a part-time position. It was suggested to post signs in buy back lines to educate students on the buy back procedure and the amount they are to receive. It was also suggested to promote area high school students to wear IVCC shirts.
COLLEGE PROGRAM OVERVIEW – TECHNOLOGY IN TEACHING AND LEARNING
Emily Vescogni, Director of Learning Technologies, gave a presentation on how technology has changed. She surveyed ten students on what types of technology were available to them at home and how technology has changed their way of learning. Most students agreed that technology is helpful in understanding and enhancing their learning.
CONSENT AGENDA
It was moved by Mrs. Scroggs and seconded by Mr. Setchell to approve the consent agenda as presented.
Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mr. Setchell, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, and Mr. Wilcoxson. “Nays” – None, motion carried.
The following items were approved in the consent agenda:
Approval of Minutes – March 22, 2006
Approval of the Bills
Education Fund - $1,192,889.89; Operation and Maintenance Fund - $123,457.01; Operation and Maintenance Fund (Restricted Fund) - $18,177.01; Auxiliary Fund - $91,796.52; Restricted Fund - $106,444.93; Liability, Protection and Settlement Fund - $5,950.40.
Treasurer’s Report
Personnel
Accept Jan Peterson’s request for retirement effective May 19, 2006, and wish him a long, happy, and healthy retirement.
Approve the sabbatical leave for Koshu Jagasia for the spring semester of 2007, said leave to be governed by the conditions stipulated in the agreement between the American Federation of Teachers Local 1810 and the Board of Trustees of Community College District 513.
Approve the contract between the American Federation of Teachers Local 1810, Sheridan Correctional Center and the Board of Trustees of Community College District 513.
Approve the stipends for the payroll ending March 25, 2006 as presented.
Bid Requests
Authorize the Business Office to seek bids to refinish the gym floor at an estimated cost of $11,500.
Authorize the Administration to seek requests for proposals for a new food service provider.
Bid Approval
Accept Base Bid No. 1 (grinding out 2” of existing pavement and replacing with new in areas A and B as presented on the map), Alternate Bid No. 1 (overlay existing pavement in area C on the map), and Alternate Bid No. 2 (overlay existing pavement in area D - walkways on the map) totaling $217,300 from Trovero Construction, LaSalle, IL and approve a contingency in the amount of $21,730.
ACCT 2006-2007 Membership Renewal
Approve the invoice in the amount of $1907 for membership in the Association of Community College Trustees for FY07.
INTERIM PRESIDENT’S REPORT
Dr. Novak reported that the Strategic Leadership and Planning Council has been working on the mission/vision statements and goals and will be presenting a revised version to the Board in mid May. The Council will also begin to identify objectives and strategies of these goals. Dr. Novak thanked the Board members who attended the annual recognition event on April 21. After attending IVCC’s recognition event, Mrs. Scroggs attended the Bradley University recognition event and received the Joan L. Sattler Endowed Faculty Award for Excellence in Teaching. Dr. Novak also recognized Kevin Caufield, News-Tribune reporter, for winning first prize for a series of articles published in the News-Tribune. Dr. Novak reminded Board members of the special meeting scheduled for May 17 at 7 p.m.
TRUSTEES’ REPORT
David Mallery reported that he attended Lobby Day and visited with the College’s legislators. He saw the Truck Driver Training Skills Path pictures and discussed this issue with the legislators. The state budget has not been approved yet and a strong concern is the sale of ISAC. ICCTA made a presentation to the legislators on this issue and it was well received.
BUREAU-PUTNAM COUNTY ENTERPRISE ZONE
It was moved by Mrs. Scroggs and seconded by Mrs. Endress to table this item. Representatives from the City of Princeton would like to meet with IVCC again and discuss.
Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mr. Setchell, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, and Mr. Wilcoxson. “Nays” – None, motion carried.
BOARD POLICY 5004 – USE OF CAMPUS AND NETWORK COMPUTING RESOURCES
Dr. Novak made changes in response to some staff concerns. It was suggested that a public record should be fully defined. It was also suggested that an effort will be made to notify employees who are no longer employed at IVCC whose records are being requested. Dr. Novak will note these changes and this policy will require further review. It is not recommended that this policy be adopted at this time.
CRESCENT RIDGE WIND FARM ASSESSMENTS
The Bureau County Board has authorized the hiring of expert witnesses in case the Crescent Ridge Wind Farm assessments should move forward in the appeals process and would like to know IVCC’s interest in participating in a joint and collaborative effort to ensure the protection of everyone’s tax base.
It was moved by Mrs. Scroggs and seconded by Mr. Setchell to authorize the administration to participate in sharing the cost of hiring an expert witness on the Crescent Ridge Wind Farm assessment in proportion to IVCC’s tax.
Mr. Walt Zukowski distributed a handout on the Crescent Ridge Wind Farm Tax Objection which included a summary of the cost estimates, the location of the wind farm, the issue of taxable real estate or personal property and the alternative methods of arriving at an assessed value.
Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mr. Setchell, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, and Mr. Wilcoxson. “Nays” – None, motion carried.
ITEMS FOR DISCUSSION
Job Description Manual
Minor changes were made based upon the comments of members of the Board. The new job descriptions were sent to the Board to be included in the Job Description Manual. This manual is not being recommended for adoption as there may be some changes based upon the performance evaluations which are currently underway.
Job Description Manual and Stipend Amounts for Coaching & Extra Duty Assignments
The Board received a Job Description Manual and Stipend Amount for Coaching and Extra Duty Assignments. This manual is in the developmental stage and no action is recommended at this time.
Board Room Reconfiguration
The Board would like additional time to consider this item.
President’s Contract
Information on presidents’ contracts from other community colleges is forthcoming.
CLOSED SESSION
It was moved by Mr. Thompson and seconded by Mrs. Endress to convene a Closed Session to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and 2) the minutes of closed session meetings.
Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mr. Setchell, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, and Mr. Wilcoxson. “Nays” – None, motion carried.
On a motion by Mr. Thompson, seconded by Mrs. Scroggs, and carried unanimously, the regular meeting resumed at 9:35 p.m.
OTHER
It was moved by Mrs. Scroggs and seconded by Mr. Thompson to approve and release the Closed Session minutes of March 22, 2006 meeting.
Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mr. Setchell, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, and Mr. Wilcoxson. “Nays” – None, motion carried.
It was moved by Mrs. Endress and seconded by Mrs. Scroggs to approve and retain the Closed Session minutes of the March 13, 2006 meeting.
Student Advisory Vote: “Aye” – Ms. Guilfoyle. Roll Call Vote: “Ayes” – Mr. Setchell, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, and Mr. Wilcoxson. “Nays” – None, motion carried.
It was the consensus of the Board to set a meeting date to discuss the President’s contract package. The meeting will take place on Wednesday, May 3 at 4 p.m. in the Board Room.
ADJOURNMENT
It was moved by Mrs. Scroggs, seconded by Mrs. Endress and carried unanimously to adjourn the meeting at 9:43 p.m.