July 2005 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:15 p.m. on Wednesday, July 20, 2005 in Room C316 at Illinois Valley Community College.

Members Present

Deborah L. Sweeden, Board Chair
David L. Wilcoxson, Vice Chair
Paula J. Endress, Secretary
David O. Mallery
Thomas C. Setchell
Dennis N. Thompson
Matt Simko, Student Trustee

Members Absent

Lori E. Scroggs

Others Present

Robert Marshall, Acting President
Harriet Custer, Vice President for Academic Affairs
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney

CLOSED SESSION

It was moved by Mr. Mallery and seconded by Mr. Simko to convene a closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

Mr. Thompson entered the meeting at 6:24 p.m.

On a motion by Mr. Mallery, seconded by Mrs. Endress, and carried unanimously, the regular meeting resumed.

RECESS

It was moved by Mr. Thompson, seconded by Mrs. Endress, and carried unanimously, to recess the meeting until 7:30 p.m.

It was moved by Mr. Thompson, seconded by Mr. Setchell, and carried unanimously, to reconvene the meeting at 7:32 p.m.

CAMPUS UPDATES

FY2006 Tentative Budget

Jerry Corcoran and Cheryl Roelfsema presented the FY2006 Tentative Budget. The budget was based on the following assumptions – reimbursed credit hours, down 2%; EAV growth, down 1.8%; state apportionment, level; Equalization Grant, up 33%; and the Hold Harmless Grant, down 3.4%. For FY06 Budget comparisons the total budget is $29 million (down 4.6%); the operating budget is $16 million (down 1.6%). Mr. Corcoran and Ms. Roelfsema presented a balanced Operating Budget. Variances in the FY06 Budget to the FY05 Actual were presented. Revenues in the Education Fund were down 2.5% in local government (decline in EAV) and down 38.3% in other sources (equity tax and working cash down). Expenditures in the Education Fund were up 3.3% in Instruction; down 35.8% in Academic Support (reclassification); up 9.7% in Student Services; down 7.2% in Public Services (retirement of IMEC Technical Specialist) and up 21.3% in Institutional Support. Revenues in the Operation and Maintenance Fund - down 38.5% and expenditures - down 10.5%. Revenues in the Operation and Maintenance (Restricted) Fund – down 20% (transferring $100,000 instead of $400,000 to the building match) and expenditures down 34.9%. Budgeted operating revenues by source and budgeted operating expenditures by programs were presented. Different this year: 1) working cash interest transfer of $100,000 to Fund 01 versus $400,000; 2) Education Fund transfers are less than FY05 levels; 3) budget presentation included budgeted credit hours by program; 4) included transfer of funds to the Foundation to establish therapeutic massage scholarship; 5) general increase in salaries of 3.5%; 6) and proposed 2005 levy with PHS projects.

Master Plan Update

Dan Repholz and Art Del Muro, Legat Architects, reported on the progress of the Facilities Master Plan. The architects spent the last six months meeting with 120-150 people learning about the community and campus and receiving input for the Master Plan. Four workshops were conducted and information collected. Issues that were discussed included the improvement of parking; provide "way-finding" signage; provide both men's and women's restrooms on every floor versus alternating floors; respond to the needs of adult learners and seniors; consolidate student services; improve Truck Driver Training skills course; relocate the loading dock; provide flexibility for growth with health career programs; organize science areas into separate lab spaces; offer more student life space; and expand the fitness center. Possible results of these meetings: Grow the campus to the east along the ravine; highlight the horticulture program; move the food service facility to the Community Instructional Center (CIC); move the bookstore to the CIC; consolidate health careers programs into the middle level of Building B; move the Small Business Development Center, the Business Training Center, Continuing Education and External Learning to CIC; move auto tech, welding, manufacturing, agriculture, horticulture, computer repair, electronics/electricians, and computer aided design to the Technology and Workforce Development Center; convert the student dining area into student activities center; convert the existing bookstore space into CETLA as well as lounge and meeting space; relocate adult education to the tech center; convert existing financial aid space into adjunct faculty office space; and expand the library. Before the finished Master Plan is presented to the Board for approval, the results from the environmental scanning process needs to be reviewed and the implications considered.

CONSENT AGENDA

It was moved by Mr. Thompson and seconded by Mr. Wilcoxson to approve the consent agenda as presented.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – May 20, 2005; June 6, 2005; June 15, 2005; and June 22, 2005

Approval of the Bills
Education Fund - $723,648.58; Operation and Maintenance Fund - $100,403.23; Operation and Maintenance Fund (Restricted Fund) - $132,385.29; Bond & Interest Fund - $35,538.75; Auxiliary Fund - $86,557.12; Restricted Fund - $114,060.99; Liability, Protection and Settlement Fund - $24,363.19.

Treasurer’s Report

Faculty Resignations
Accept with regret the resignation of Mr. Michael R. Duffy, Welding Technology instructor at the Sheridan Correctional Center, effective July 8, 2005.

Accept with regret the resignation of Mr. James Swisher, Commercial Custodian instructor at the Sheridan Correctional Center, effective July 15, 2005.

Sheridan Faculty Negotiations
Authorize to begin negotiations with the American Federation of Teachers, Local 1810 for the faculty at the Sheridan Correctional Center for the contract year 2005-2006.

Bid Approval – Beverage Sponsor
Authorize the Business Office to accept the proposal from Pepsi-Cola General Bottlers, Inc. as IVCC’s beverage sponsor as presented.

ACTING PRESIDENT’S REPORT

Dr. Robert Marshall reported that the IVCC Continuing Education department will be conducting the Outdoor Edventure program for young students. Francie Skoflanc, Graphic Arts Instructor, was selected to participate in a Sun Foundation training program on videography. The IVLeader, student newspaper, received a first place in overall excellence from the Illinois Community College Journalism Association along with numerous other awards. Christine Jenkins, an IVCC student, was a recipient of the Coca Cola Scholarship. She was 1of 400 students, nation wide, to receive a $1,000 scholarship. Community activities – IVCC hosted the Relay for Life (IVCC team raised over $1100) and participated in many other promotional events throughout the summer. The IVCC Foundation Golf Outing raised $10,400 for developmental programs. Dr. Marshall congratulated Jerry Corcoran on receiving his doctorate. Jeanne Hayden was named the recipient of the 2005 Central Region Professional Board Staff award.

TRUSTEE’S REPORT

Mr. Wilcoxson encouraged the Board members to call U.S. representatives to vote on the Castle amendment to protect federal funds for the public school systems. Three trustees from Illinois are running for election at the ACCT Convention in Seattle. He reminded the Board members that July 27 is the deadline date for the discount registration to attend the Convention.

DISCUSSION – IVCC LOGO

Dr. Marshall reported that Emily Vescogni and Valery Calvetti looked into the IVCC logo in terms of registering the logo as a trademark. The College can register the logo in several different classes at a cost of $300 each. To trademark the logo wouldn’t necessarily prevent someone from using the logo. Anyone can pull the logo off the Internet. The College has received requests for the use of the logo from business partners. It was suggested that if the College trademarked the logo, tee shirts and other items could be supplied by other businesses and sold in stores. This would increase IVCC’s recognition and also be a revenue producing source. The Board was in consensus that it would be beneficial for the College to register the logo. The College will proceed in gathering more detailed information on registering the logo as a trademark to present to the Board at the next meeting.

TRUCK DRIVER TRAINING TUITION AND FEE INCREASE

It was moved by Mr. Thompson and seconded by Mr. Setchell to authorize the administration to increase the tuition and fees for the Truck Driver Training program from $2756 to $3200 per student effective at the start of the fall 2005 semester.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

TRUCK DRIVER TRAINING TUITION AND FEE INCREASE

RATIFICATION OF SERVICE EMPLOYEES INTERNATIONAL UNION CONTRACT

It was moved by Mrs. Endress and seconded by Mr. Wilcoxson to ratify the three-year contract with the Service Employees International Union Local 138 as negotiated.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

OGLESBY TIF – INTERGOVERNMENTAL AGREEMENT

It was moved by Mr. Setchell and seconded by Mr. Thompson to approve the Intergovernmental Agreement between the City of Oglesby and Illinois Valley Community College as presented. It was noted by Trustee Mallery that the extension of the Oglesby TIF received broad bi-partisan support from the General Assembly because of the TIF’s positive economic impact on the region. Further, it was noted, that IVCC would receive 100% of the increment during the extension years (the same as if no TIF existed).
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

DISCUSSION – ETHICS TRAINING

Dr. Marshall reported that the Human Resources Office has looked into the State Ethics Act. The Office of the State Inspector General has materials available and could possibly provide a representative to conduct a session at IVCC. Jackie Fox received information that community colleges are not under the jurisdiction for that training. Jackie Fox will receive additional information on this topic. It was suggested that the College request the material, have employees review it, and then have the employees sign a receipt that they are aware of the penalties if a violation should occur. A general ethics training session could be held every two to three years. It was also suggested that the College could offer an ethics training program as an educational service for local governments.

BOARD POLICY MANUAL 4000

It was moved by Mr. Thompson and seconded by Mr. Simko to approve changes to Board Policy 4008 – Copyright as follows:

Copyright 4008

It is the policy of the Board of Trustees of Illinois Valley Community College to prohibit violations, in any form, of federal laws protecting copyright. Employees, students, and all other agents of District No. 513 are directed to avoid copyright law violations. Procedures for assuring compliance of intellectual property laws are outlined in the Procedures Manual.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

CLOSED SESSION

It was moved by Mr. Mallery and seconded by Mr. Simko to convene a closed session to discuss (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; (2) imminent litigation; (3) Review of closed session minutes.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.
On a motion by Mr. Wilcoxson, seconded by Mrs. Endress, and carried unanimously, the regular meeting resumed at 11:17 p.m.

LASALLE COUNTY REAL ESTATE VALUATION AGREEMENT

It was moved by Mr. Simko and seconded by Mrs. Endress to adopt the agreement with LaSalle County regarding the real estate valuation as presented.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

VICE PRESIDENTS’ CONTRACTS

It was moved by Mr. Wilcoxson and seconded by Mrs. Endress to approve the Vice Presidents’ contracts as presented and attached.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

FACULTY RESIGNATION

It was moved by Mrs. Endress and seconded by Mr. Thompson to accept the resignation of Mr. Brian Campbell, English instructor, effective August 12, 2005.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

SALARY INCREASES

It was moved by Mr. Setchell and seconded by Mr. Simko to approve salary increases not to exceed 3.5% for all exempt staff not covered by bargaining, effective July 1, 2005.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

MARSEILLES CONSENT JUDGMENT

It was moved by Mr. Thompson and seconded by Mr. Setchell to approve the consent judgment regarding the City of Marseilles as presented.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

CLOSED SESSION MINUTES

It was moved by Mr. Mallery, seconded by Mr. Simko and carried unanimously to approve and release the April 30, 2005 closed session minutes.

It was moved by Mrs. Endress, seconded by Mr. Thompson and carried unanimously to approve and retain the May 25, 2005 closed session minutes.

It was moved by Mr. Wilcoxson, seconded by Mr. Thompson and carried unanimously to approve and retain the June 6, 2005 closed session minutes.

It was moved by Mr. Simko, seconded by Mr. Wilcoxson and carried unanimously to approve and retain the June 15, 2005 closed session minutes.

It was moved by Mr. Thompson, seconded by Mrs. Endress and carried unanimously to approve and retain the June 22, 2005 closed session minutes.

It was moved by Mr. Simko and seconded by Mr. Mallery to release the closed session minutes from the following meetings: October 19, 1988 (Litigation and IELRB); April 15, 1992 (Personnel – Maintenance Employee); December 20, 1995 (Service Employees Grievance and Faculty Grievance); November 20, 1996 (Personnel); February 19, 1997 (Dean of Students Position); September 17, 1997 (Resignation of an Employee); October 15, 1997 (Chamber Complaint); July 15, 1998 (Service Employees Negotiations); April 19, 2000 (Project NOA Organizational Change); May 17, 2000 (Project NOA Reports); June 21, 2000 (Project NOA Reports and Faculty Negotiations); July 19, 2000 (Faculty Negotiations); March 21, 2001 (Project NOA Incident); July 18, 2001 (Tech Center Building); October 17, 2001 (American Building Systems and Freedom of Information Request); May 15, 2002 (Personnel – Complaint); April 16, 2003 (NOA Employees); September 24, 2003 (President’s Contract); December 17, 2003 (President’s Contract); and April 20, 2005 (Humanities, Fine Arts, and Social Sciences Position).
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

APPOINTMENT OF INTERIM PRESIDENT

It was moved by Mr. Wilcoxson and seconded by Mr. Simko to approve the appointment of Dr. Charles R. Novak as Interim President of Illinois Valley Community College subject to a mutually agreeable contract.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, Mr. Mallery, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

ADJOURNMENT

It was moved by Mr. Simko, seconded by Mrs. Endress, and carried unanimously to adjourn the meeting at 11:26 p.m.