December 2005 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, December 21, 2005 in the Board Room (C307) at Illinois Valley Community College.

Members Present

David L. Wilcoxson, Vice Chair
Paula J. Endress, Secretary
David O. Mallery
Lori E. Scroggs
Thomas C. Setchell
Dennis N. Thompson
Matt Simko, Student Trustee

Members Absent

Deborah L. Sweeden, Board Chair

Others Present

Chuck Novak, Interim President
Jerry Corcoran, Vice President for Business Services/Finance
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Walter J. Zukowski, Board Attorney

In the absence of Mrs. Sweeden, Mr. Wilcoxson presided at the meeting.

CAMPUS UPDATE – MASTER PLAN

Mr. Dominick Demonica from Legat Architects was present to review the Master Plan. He identified the planning objectives which served as the guiding force for the development of the plan. He reviewed the existing conditions and program needs. He described the Master Plan in detail and provided rationale for the final decisions that were made by the planning team.

CAMPUS UPDATE – IT STRATEGIC PLAN

Mr. Harold Barnes and Mrs. Emily Vescogni were present to review the Information Technology Strategic Plan. The Plan provided goals and objectives and associated expenditures. Each goal was identified along with strategies to achieve the goal. For each strategy there is an expenditure associated with an equipment purchase. Mr. Barnes and Mrs. Vescogni demonstrated how the Plan is applicable to the College’s instructional and administrative processes.

COLLEGE PROGRAM REVIEW – TRANSFER PRESENTATION

Cathy Bangert and Harriet Custer shared the grade point averages of IVCC transfer students and compared them with other community college transfers and native students.

CONSENT AGENDA

Dr. Novak requested that Agenda Item No. 6.5.1 (Bid Approval - Copier Lease & Print/Copy Management System) be extracted from the consent agenda, reject all bids and allow the administration to review and revise the specifications so that all options for leasing and buying the equipment are considered.

Dr. Novak noted that Agenda Item No. 6.6.1 (Bid Request – Campus Roadway Repair) will include an alternate bid for all of the roadways on campus.

It was moved by Mrs. Endress and seconded by Mrs. Scroggs to approve the consent agenda as presented with the extraction of Item 6.5.1. By voice vote, the motion was carried.

The following items were approved in the consent agenda:

Approval of Minutes – November 22, 2005 

Approval of the Bills
Education Fund - $618,794.42; Operation and Maintenance Fund - $40,276.42; Operation and Maintenance Fund (Restricted Fund) - $158,775.13; Auxiliary Fund - $89,631.12; Restricted Fund - $40,855.20; Liability, Protection and Settlement Fund - $16,818.90.

Treasurer’s Report

Personnel
Approve the appointment of Mr. Charles S. Kwiatkowski as the Computer Science/Networking instructor, assigned to the Division of Occupational Technologies beginning the spring semester of the 2005-2006 academic year, with placement on the salary schedule at step B-8 - $43,013.

Bid Approvals
Authorize the Business Office to accept the bid of $9,652 from Klaus Company, Peoria, Illinois as the lowest, most responsible bid for ten (10) room control systems.

Authorize the Business Office to accept the bid of $40,750 from Granville Floor Covering, Granville, IL as the lowest, most responsible bid for carpet tiles to be installed in the upper and lower corridors and offices in the gymnasium, entrance and corridors in Building F, Room F-113, and Room F-114.

Authorize the Business Office to accept the bid of $18,709.81 from Airgas-North Central, Peru, Illinois as the lowest, most responsible bid for welding lab instructional equipment.

Authorize the purchase of the Dimension 3D Printer in the amount of $33,100 from JBH Technologies, Inc. – Glenview, IL as the sole proprietor. This equipment will be paid with National Science Foundation Grant funds.

Bid Request
Authorize the Business Office to finalize specifications for the campus roadway project which will include an alternate bid and move forward with the bid process.

Authorize the administration to proceed with the preparation of specifications for audit services and seek bids for fiscal years 2007 and beyond.

Cash Farm Lease Renewal
Authorize the Business Office to renew the cash farm lease with Roger and Chris Ploch at $90 per acre (8.43 acres) for the year 2006.

Voluntary Action Center Contract Renewal
Approve the addendum to the lease between IVCC and the Voluntary Action Center as presented.

INTERIM PRESIDENT’S REPORT

In celebration of the 40^th Anniversary of the Illinois Community College System, Dr. Novak presented the Board of Trustees with a Proclamation signed by Governor Rod Blagojevich honoring the system that was signed into law on July 15, 1965. The Illinois Community College Act brought the existing junior colleges under the jurisdiction of the Illinois Junior College Board rather than the common school system. The act also made local and state financial support for community college attendance applicable to all Illinois residents.

2005 TAX LEVY

It was moved by Mr. Thompson and seconded by Mrs. Scroggs to approve the Tax Levy Resolution as presented.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, Mr. Setchell and Mr. Wilcoxson. “Nays” – None, motion carried.

It was moved by Mrs. Endress and seconded by Mr. Thompson to approve the Certificate of Tax Levy as presented.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, Mr. Setchell and Mr. Wilcoxson. “Nays” – None, motion carried.

It was moved by Mr. Thompson and seconded by Mrs. Scroggs to approve the Resolution Approving the Additional Tax as presented.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, Mr. Setchell and Mr. Wilcoxson. “Nays” – None, motion carried.

MASTER PLAN

The Board decided to review the Master Plan for 30 days and place it on the agenda for the January Board meeting. No action was required.

IT STRATEGIC PLAN

It was moved by Mr. Setchell and seconded by Mr. Simko to approve the Information Technology Strategic Plan for FY06 and the recommended equipment and software purchases required to carry out the plan, said purchases to be made through a formal RFP process from the accounts identified.

The results of the bids will be brought back to the Board in February, March or April.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, Mr. Setchell and Mr. Wilcoxson. “Nays” – None, motion carried.

EXELON AGREEMENT

It was moved by Mrs. Endress and seconded by Mr. Wilcoxson to approve the agreement with Exelon Corporation as submitted.

Mr. Setchell was concerned that the agreement came to the Board late and he hopes that the College will have legal representation the next time the College goes into negotiations.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, and Mr. Wilcoxson. “Pass” – Mr. Setchell. “Nays” – None, motion carried.

ACACIA PATENT INFRINGEMENT

Acacia is a company which claims a patent to streaming video which is used on the Internet in instructional technology. The company is attempting to force various sectors, both public and private, to pay a royalty for use of that technology. The College has received a letter from Acacia encouraging the College to enter into a Non-Profit Education Provider License Agreement. The College has four options: 1) do nothing and monitor the concurrent litigation; 2) participate in a joint defense agreement; 3) seek invalidity opinion from IP Council; or 4) sign the agreement. The Board decided to place the communication on file and have the administration monitor the situation.

AGREEMENT FOR PROVIDING TRUCK DRIVER TRAINING INSTRUCTION FOR SAUK VALLEY COMMUNITY COLLEGE

It was moved by Mrs. Endress and seconded by Mrs. Scroggs to approve the agreement for providing Truck Driver Training Instruction between Illinois Valley Community College and Sauk Valley Community College.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, Mr. Setchell and Mr. Wilcoxson. “Nays” – None, motion carried.

BOARD POLICY – CONTRACT APPROVAL

This policy was recommended for a second reading and not for adoption. Dr. Novak will review suggestions and weave into the policy for next month.

BOARD POLICY – BANKING AND INVESTMENTS POLICY

This is a first reading of this policy. Changes were made to the current policy and consideration is being given to other recommendations that have been presented since the Board packet was received. This policy will be presented for a second reading at the January Board meeting with recommended changes.

PAYMENT PROCEDURES FOR BOARD TRAVEL

The Board has worked out an agreement with these procedures.

PRESIDENTIAL SEARCH

It was moved by Mr. Setchell and seconded by Mr. Thompson to approve the following Resolution:

Therefore, be it resolved, that the Board of Trustees appoints Donald Aleksy, Steve Alvin, Hans Andrews, M. Blouke Carus, Stephen Charry, Diane Christianson, Megan Guilfoyle, Tracy Malcolm, Pam Mammano, Robert Marshall, Jane Sack, Lori Scroggs, Everett Solon, O.J. Stoutner, Dennis Thompson, and Rhonda Veit to serve as members of the Presidential Search Advisory Committee:

And, further be it resolved, that the Board of Trustees charges the Presidential Search Advisory Committee with the responsibilities and duties as stipulated in the Charge to the Presidential Search Advisory Committee, said Appointments and Charge to be effective this 21^st day of December, 2005.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, Mr. Setchell and Mr. Wilcoxson. “Nays” – None, motion carried.

Dr. Novak will schedule a meeting the week of January 16 for Dr. David Pierce to meet with the Presidential Search Advisory Committee and also to meet with the IVCC Board of Trustees for a Board Retreat.

CLOSED SESSION

It was moved by Mr. Thompson and seconded by Mrs. Scroggs to convene a Closed Session to review minutes of closed session meetings.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, Mr. Setchell and Mr. Wilcoxson. “Nays” – None, motion carried.

On a motion by Mrs. Endress, seconded by Mr. Thompson, and carried unanimously, the regular meeting resumed at 9:02 p.m.

CLOSED SESSION MINUTES

It was moved by Mr. Thompson and seconded by Mrs. Endress to approve and retain the Closed Session minutes of August 24, 2005 as amended and also approve and retain the Closed Session minutes of September 28, 2005, October 20, 2005 and October 26, 2005.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mrs. Endress, Mr. Thompson, Mr. Mallery, Mrs. Scroggs, Mr. Setchell and Mr. Wilcoxson. “Nays” – None, motion carried.

OTHER

Mr. Mallery acknowledged the article in the student newspaper on tuition waivers and the ratio of academic tuition waivers versus athletics tuition waivers. He would like research done on what type of academic leadership tuition waiver could be offered and respond to the concerns of the students as to the premise of putting more value on athletics than academics. This item will be discussed when the survey has been completed on tuition waivers and presented to the Board.

ADJOURNMENT

It was moved by Mr. Thompson, seconded by Mrs. Scroggs and carried unanimously to adjourn the meeting at 9:10 p.m.