December 2004 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, December 15, 2004 in Room C307 at Illinois Valley Community College.

Members Present

Deborah L. Sweeden, Board Chair
H. Todd Phalen, Vice Chair
Paula J. Endress, Secretary
Jimmie D. Lansford
James A. Narczewski
David L. Wilcoxson
Andy Simko, Student Trustee

Members Absent

Kristine A. Paul

Others Present

Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Jerry Corcoran, Vice President for Business Services/Finance
Robert Marshall, Vice President for Student Services
Walter J. Zukowski, Board Attorney

CAMPUS UPDATES

China Presentation

IVCC professors Jim Gibson, Rose Lynch, and Dorene Perez presented a paper on the Making Industry Meaningful In College project (MIMIC) at the American Society for Engineering Education International Colloquium held September 7- 10 in Beijing, China. The award-winning MIMIC project places students from engineering design, electronics, and a variety of business fields in teams of "companies" to select, design, produce, market, and sell products. MIMIC emphasizes workplace skills such as teamwork and communication while allowing students to sharpen their technical skills. MIMIC was created ten years ago by Dorene Perez, program director of Computer Aided Design/Computer Aided Engineering and Alice Steljes, business professor. Ms. Perez, Ms. Steljes and Mr. Gibson head MIMIC and this project is sponsored by the College’s Tech Prep Team and funded through a Carl Perkins grant. The professors’ travel was funded through donations and grants. At the conference, the professors toured Tsinghua University and explored exchanges between Chinese, IVCC faculty and students.

Student Characteristics

Bob Marshall presented his annual report on student characteristics. Changes in this year’s report included five years of data instead of just one and the data is based on mid-term enrollment instead of 10^th day. He also noted that the numbers would not match ICCB’s figures because there is always a number of exceptions that are not claimed on the ICCB reports. Headcount rose from 4130 in the Fall of 2000 to 4610 in the Fall of 2004. There has been an increase in the number of females attending which is consistent with what is happening across the country in community colleges. The average age of students attending IVCC is 27. Fifty nine percent of the students are employed either full or part-time while attending college.

Mr. Wilcoxson noted that according to the State figures, enrollment has remained about the same over the past five years.

Campus Facilities

This item will be placed on the agenda for the January Board meeting.

CONSENT AGENDA

Mr. Wilcoxson asked the minutes be amended under the Five-Year Financial Plan item to read, "he was in favor of a one-year faculty contract because he did not have a clear understanding of where the College was heading financially."

Mr. Wilcoxson pointed out a payment of $10,000 in the bill list for Unrelated Business Income Tax to the Illinois Department of Revenue. It was explained that the College owed $35,000 in income tax from the $100,000 earned from the LaSalle and Putnam County Contracts in which IVCC provides computing services. An electronic payment of $25,000 was sent to the Federal Government but did not show up in the bill list but the $35,000 was listed in the financial highlights in the Treasurer’s Report. The College recently became aware of the Unrelated Business Income Tax through discussions with the College’s Auditing firm, Clifton Gunderson. The auditors are advising the College to pay back taxes from 1998 to present. The College did offer training to the LaSalle County offices and believes the College would only be responsible for taxes from 2001 to the present. The IRS has become more aware of colleges providing these services because colleges are looking for alternative ways to increase revenue.

It was brought to the College’s attention that a client of Mr. Wilcoxson was entering into a contract with the College and asked if it was appropriate for Mr. Wilcoxson to vote. Mr. Wilcoxson then asked for legal advice on voting on this contract and other items between his clients and the College and asked if his integrity would be challenged. Mr. Zukowski advised him if he was in Mr. Wilcoxson’s position, he would take the conservative action and abstain until he could look into this issue further.

It was moved by Mr. Narczewski and seconded by Mrs. Endress to approve the consent agenda including the following items:

Minutes of the November 17, 2004 Board Meeting with the amended statement

Corrected Minutes – October 20, 2004 Board Meeting

Approval of Bills in the Education Fund - $613,001.52; Operation and Maintenance Fund - $165,915.79; Operation & Maintenance Fund (Restricted) - $79,789.29; Auxiliary Fund - $160,178.59; Restricted Fund - $153,810.26; Audit Fund - $3,500.00; Liability, Protection & Settlement Fund - $10,521.21.

Treasurer’s Report

Personnel

Faculty Appointments
Recommendation: Approve the appointment of Melissa J. Killian as Counselor for the 2004-2005 academic year, with placement on the salary schedule at step B-8 - $41,558.

Recommendation: Approve the appointment of David J. Kinczewski as the Welding Technology Instructor assigned to the Sheridan Correctional Center at an annual salary of $36,500.

Bid Approvals

Exterior ADA Compliance
Recommendation: Authorize the Business Office to accept the bid from D.J. Sickley Construction, Peru, IL in the amount of $144,477 for the Exterior ADA Compliance project. Also accept A/E fees of $35,000; Reimbursable Expenses of $13,500; and Contingency of $14,447.70. The total amount of this project is $207,424.70.

Cash Farm Lease
Recommendation: Authorize the Business Office to accept the bid of $155.25 per acre for the Cash Farm Lease, Farm #8842 from Keith Gehm.

Scoreboard and Shot Clock System
Recommendation: Authorize the Business Office to accept the bid from Daktronics, Inc. of Brookings, South Dakota in the amount of $12,870 as the lowest, responsive, and responsible bid for the purchase of two scoreboards, two shot clocks, two wireless controls, removal of existing system and installation and testing of the proposed system.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Endress, and Mrs. Sweeden "Nays"– none, motion carried.

PRESIDENT’S REPORT

Dr. Goodnow was proud to present the U.S. Professor of the Year 2004 award to Kim Abel, nursing instructor, from The Carnegie Foundation for the Advancement of Teaching and the Council for Advancement and Support of Education. Ms. Abel was one of eight community college professors across the country to receive the award and was highlighted in the December 7, 2004 issue of the Community College Times. Dr. Goodnow recognized Lauren Sandberg as the newly elected President of the Illinois Association of College Stores. Working through Representative Jerry Weller, Illinois Valley has secured a $400,000 grant to revitalize its Industrial Maintenance and Repair curriculum. Reed Wilson and Torry Babson from Congressman Weller’s Office were on campus to discuss the pending application for the DOL Nursing Grant. Dr. Goodnow encouraged Board members to attend the Community College National Legislative Summit in Washington, D.C. on February 13-16, 2005. Key issues will be the Higher Education Act, Carl D. Perkins Vocational and Technical Education Act, and the Workforce Investment Act. Students and faculty at Illinois Valley Community College have been showing their support for area and national causes this holiday season with a variety of fundraisers, food and toy drives and other service-learning projects. The IVCC Kiosk at the Peru Mall will feature upcoming marketing events and promotions. The IVCC Foundation is sponsoring a fundraiser, "Irish Night", on Saturday March 19th at the Ottawa Knights of Columbus.

The Board will hold a special meeting on Tuesday, January 11, 2005 to discuss the history of TIFs, what TIFs mean to the College, and where the Board wants to go with future potential TIFs. The Board requested to receive information on TIFs prior to the meeting.

2004 TAX LEVY

It was moved by Mr. Lansford and seconded by Mr. Simko to approve the Tax Levy Resolution as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Endress, and Mrs. Sweeden "Nays"– none, motion carried.

It was moved by Mrs. Endress and seconded by Mr. Narczewski to approve the Certificate of Tax Levy as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Endress, and Mrs. Sweeden "Nays"– none, motion carried.

It was moved by Mr. Phalen and seconded by Mrs. Endress to approve the Resolution Approving the Additional Tax as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Endress, and Mrs. Sweeden "Nays"– none, motion carried.

LASALLE COUNTY INFORMATION TECHNOLOGY SERVICE CONTRACT

It was moved by Mr. Lansford and seconded by Mr. Phalen to approve the one-year contract between Illinois Valley Community College and LaSalle County for $303,365.00 as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Endress, and Mrs. Sweeden "Nays"– none, motion carried.

BOARD GOALS

It was the consensus of the Board to include the goals for 2004-2006 in the minutes. It was suggested that through campus updates a synopsis could be prepared and at the end of the year. The Board could review the College’s accomplishments and measure their success in meeting their goals.

ILLINOIS VALLEY COMMUNITY COLLEGE

BOARD OF TRUSTEE GOALS

(2004- 2006)

Goal One

IVCC shall be a leader as a comprehensive community college serving all students of all ages interested in pursuing quality educational and new and/or existing innovative service programs.

Goal 1(A)
Increase quality and accessibility of education using both traditional and non-traditional approaches.

Goal Two

Develop and safeguard our resources in order to continue providing quality educational programs. Our resources include human resources, capital and physical plant resources and financial resources.

Goal 2(A)
Review and revise the Master Facility Plan.

Goal 2(B)
Attract and retain the highest quality instructors and employees.

Goal Three

Continue to build and strengthen partnerships with local high schools, businesses, and health care facilities to assist in economic and workforce development.

Goal 3(A)
Expand business partnerships and collaborations.

Goal 3(B)
Provide Community and Economic Development Partnerships.

Goal 3(C)
Create partnerships with business, government agencies, and education institutions that enable the College to serve the educational needs of the District students.

CLOSED SESSION

It was moved by Mr. Narczewski and seconded by Mrs. Endress to convene a closed session to discuss 1) collective negotiating matters between the public body and its employees or their representatives and 2) review the minutes of the November 17, 2004 closed session meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Endress, and Mrs. Sweeden "Nays"– none, motion carried.

On a motion by Mrs. Endress, seconded by Mr. Simko, and carried unanimously, the regular meeting resumed.

CLOSED SESSION MINUTES

It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to approve and retain the minutes of the November 17, 2004 closed session meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Endress, and Mrs. Sweeden "Nays"– none, motion carried.

ADJOURNMENT

It was moved by Mr. Lansford, seconded by Mrs. Endress, and carried unanimously to adjourn the meeting at 8:55 p.m.