April 2004 Board Meeting Minutes

Members Present

Deborah L. Sweeden, Board Chair
Paula J. Endress, Secretary
James A. Narczewski
Kristine A. Paul
Jimmie D. Lansford
David L. Wilcoxson
Andy Simko, Student Trustee

Members Absent

H. Todd Phalen, Vice Chair

Others Present

Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney

AMEND AGENDA

It was moved by Mrs. Paul and seconded by Mrs. Endress to amend the agenda by moving agenda item # 13 to the beginning of the meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

CAMPUS UPDATE – CONTINUOUS QUALITY IMPROVEMENT – JOHN JASINSKI

John Jasinski gave an overview of the Continuous Quality Improvement process at Illinois Valley. He described AQIP as an ongoing method of reaccreditation. He also discussed the Board’s role in CQI in tracking the AQIP Progress, helping to articulate the Dashboard, tracking the Dashboard measures systematically and supporting CQI and AQIP.

CONSENT AGENDA

It was moved by Mr. Narczewski and seconded by Mr. Lansford that the Board of Trustees approve the Minutes of the March 17, 2004 Board Meetings and the Approval of Bills in the Education Fund - $593,656.36; Operation and Maintenance Fund - $118,572.98; Operation & Maintenance Fund (Restricted) - $2,346.65; Auxiliary Fund - $119,159.83; Restricted Fund - $129,270.64; and Liability, Protection & Settlement Fund - $5,363.53.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

PRESIDENT’S REPORT

Dr. Goodnow asked Larry Rousey to give a brief report on the damage sustained from the tornado. Mr. Rousey said the College was very lucky considering the damage in nearby towns. The tornado entered the courtyard, damaged some trees, and as it exited the courtyard it damaged the roof on building E. It then proceeded over to the East campus where there was minor damage to the greenhouse and day care center. The windows in some of the cars were damaged. Dr. Goodnow continued with her report. Diane Christianson has been nominated by IVCC for the Illinois Community College Trustees Association award. Dr. Goodnow attended the Annual Student Honors Banquet on April 7. Brad Schorn received the Presidential Commendation of Meritorious Achievement Award. Dr. Goodnow serves on the Phi Theta Kappa Presidents Task Force which met in Minneapolis on April 2. Also on April 20, the Phi Theta Kappa All-Illinois Academic Team Recognition Ceremony was held in Springfield. Two students from IVCC – Mary Smith and David Weiss were honored. Representative Robert Pritchard visited the College and the ICCTA Lobby Day is scheduled for April 28. Three IVCC students returned from IRAQ on April 16. The IVCC Job Fair was a success. A total of 68 employers set up their booths with 625 job seekers attending. The Foundation Golf Outing is scheduled for August 14 at Spring Creek Golf Course and the next coffees with the President are May 6 in Serena and June 16 in Ottawa. A record 233 students applied for Foundation Scholarships with the awards to be announced the week of May 10. Students in Free Enterprise (SIFE) have won the regional championship for the sixth consecutive year, which qualifies the team for national competition in Kansas City, Kansas. The IVCC employee recognition event will take place on Friday, April 30 at the Deer Park Country Club. The Northwest Regional Trustees Meeting is scheduled for Thursday, May 6 at 6:30 p.m. at Sauk Valley College. Dr. Goodnow asked the Board members to mark their calendars for the IVCC graduation on Friday, May 21. The Board will meet at 6:45 p.m. prior to the graduation ceremony.

TRUSTEES REPORT

Mr. Wilcoxson encouraged all Board members to attend the ICCTA Lobby Day on Wednesday, April 28 in Springfield. He stressed the need to convince legislators to work towards equitable funding throughout the State.

Mr. Simko reported that student elections were held for IVCC’s student government and Andy Simko was elected to serve as the Student Trustee to the Board until December 2004 at which time he plans to graduate and continue his education at a four-year university. Mr. Simko attended the Student Lobby Day but was unable to meet with local legislators. They were in Utica and Granville assessing the damage from the tornado. The IVCC students will draft letters to the local legislators expressing their concern on certain issues.

REDUCTION IN FORCE

It was moved by Mrs. Paul and seconded by Mr. Simko to authorize the College to officially notify the Sheridan Correctional Center instructional staff (Ken Carothers and Bruce Markwalter) of the Reduction in Force.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

BID APPROVAL – CUSTODIAL SUPPLIES

It was moved by Mr. Lansford and seconded by Mrs. Endress to authorize the Business Office to accept the bid of $26,622.23 from Kraft Paper, McHenry, Illinois, as the lowest, most responsible bidder.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

BID APPROVAL – WELDING SHOP CENTRAL EXHAUST SYSTEM

It was moved by Mr. Narczewski and seconded by Mr. Simko to accept the bid of $58, 618.78 from Airgas-North Central of Peru, IL as the lowest, most responsible bid to purchase and install a Statiflex 6000 Central Exhaust System for the Welding Lab.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

BID APPROVAL – BANK DEPOSITORY

It was moved by Mr. Wilcoxson and seconded by Mrs. Paul to grant the Business Office permission to accept the proposal from Peru Federal Savings Bank as IVCC’s bank depository beginning July 1, 2004 through June 30, 2008.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

TOUR OF LOWER LEVEL D, E214, E216

The Board toured the lower level of Building D – where renovation will take place for the electronics and forensics lab and classrooms. They also toured E214 and E216 where the assessment center will be relocated.

BID APPROVAL – RENOVATION OF LOWER LEVEL D, E214, E216

It was moved by Mrs. Paul and seconded by Mr. Lansford to authorize the Business Office to accept the bid of $363, 872.00 from D.J. Sickley Co., Inc. of LaSalle, IL for the Renovation of Lower Level D, E214 and E216 contingent upon the Illinois Community College Board’s approval of the use of additional funds from the Operation & Maintenance Fund to complete this project.

The estimated cost of this project was $325,000, which included Architect and Engineer fees and a Contingency fee. D.J. Sickley’s original bid came in at $399,518; but, by extending the deadline date of 45 days, eliminating the proximity card readers and eliminating two electrical panels and breakers previously scheduled for replacement, the bid was reduced to $363,872. The cost of the project was then $91,430 over the estimated cost. The Board was uncomfortable with one bid and with offering alternates to one bidder. It was suggested to rebid and include alternates.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Paul. "Nays"– Mr. Wilcoxson, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. The motion was denied.

INFORMATION UPDATE ON COMMUNITY INSTRUCTIONAL CENTER AND WORKFORCE DEVELOPMENT TECHNOLOGY CENTER

Mike Cardinal reviewed the three Capital projects that the College has submitted to the Illinois Community College Board for State funding: the (1) The Community Instructional Center and (2) Building C Classroom/Library Remodeling and Addition are on the State's traditional Resource Allocation Management Program (RAMP) list, and the (3) Technology and Workforce Development Center is on the Temporary Facilities Replacement Funding project list. Mr. Corcoran reviewed the estimated cost to the College for these projects. The Community Instructional Center proposal had been estimated by the architect at $16,800,000 with a 25% match and the Technology and Workforce Development Center had been estimated by the same architect at $11,500,000 with a 37.8% match. The estimate for the Technology and Workforce Development Center could be closer to $15,000,000 (using Heartland Community College's recent cost estimates on their Technology and Workforce Development Center for comparison purposes). Mr. Corcoran suggested that it would be in the College’s best interest to begin transferring surplus funds at the end of the fiscal year towards the match for these projects.

BID REQUEST – AUDIO VISUAL EQUIPMENT

It was moved by Mr. Narczewski and seconded by Mr. Wilcoxson to authorize the Business Office to seek bids for audiovisual equipment at an estimated cost of $17,500.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

BID REQUEST – COMPUTER LAB CHAIRS

It was moved by Mr. Simko and seconded by Mrs. Endress to authorize the Business Office to seek bids for 156 chairs for the computer labs at an estimated cost of $32,000.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

CLOSED SESSION

It was moved by Mr. Lansford and seconded by Mrs. Endress to convene a closed session to discuss 1) the compensation, discipline, performance, or dismissal of specific employees; 2) the purchase or lease of real property for the use of the public body; and 3) discussion of minutes of the March 17, 2004 closed session meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

It was moved by Mr. Lansford and seconded by Mrs. Paul to return to open session at 11:17 p.m.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

CLOSED SESSION MINUTES

It was moved by Mrs. Paul and seconded by Mrs. Endress to approve and retain the minutes of the March 17, 2004 closed session meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

ADJOURNMENT

It was moved by Mr. Narczewski and seconded by Mr. Lansford, and carried unanimously to adjourn the meeting at 11:20 p.m.