January 2002 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, January 16, 2002 in Room C307 at Illinois Valley Community College.

Members Present

Deborah L. Sweeden, Vice-Chairperson
Harry R. Debo
Jimmie D. Lansford
Kristine A. Paul
H. Todd Phalen
Lisa Twardowski, Student Trustee

Members Absent

William H. Franklin, Jr., Chairperson
Thomas A. Shea, Secretary

Others Present

Jean Goodnow, President
Francis Brolley, Director of Public Information
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Frank Papke, Vice President of Business Services & Finance
Walt Zukowski, Attorney

It was moved by Mr. Lansford and seconded by Mrs. Paul to appoint Deborah L. Sweeden as Chairperson, Pro-Tem in the absence of Mr. Franklin.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Debo and seconded by Mr. Lansford to appoint H. Todd Phalen as Secretary, Pro-Tem in the absence of Mr. Shea.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

CONSENT AGENDA

It was moved by Mrs. Paul and seconded by Ms. Twardowski that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the December 19, 2001 Board Meeting and the Approval of Bills in the Education Fund - $326,608.28; Operation and Maintenance Fund - $61,269.12; Operation & Maintenance Fund (Restricted) - $6,925.00; Auxiliary Fund - $101,949.29; Restricted Fund - $185,676.01; Audit Fund - $600.00; Liability, Protection & Settlement Fund - $6,333.41 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

PRESIDENT’S REPORT

Dr. Goodnow was very happy to report that Governor George Ryan announced that vocational training programs provided through college contracts in the adult correctional centers would not be eliminated. This announcement rescinds the action taken at the last Board meeting in which the full-time positions at Sheridan Correctional Center were eliminated. No action is necessary because included in the resolution was a statement that if the termination of the program was rescinded, the elimination of the full-time positions would be null and void. Dr. Goodnow reported that the College has 90 applicants for the ADN program and 60 applicants for the LPN program. Lauri Carey will be conducting an AG Day on January 25, 2002 to promote agriculture and horticulture courses at IVCC. Currently IVCC is offering 5 courses in horticulture on campus and 2 courses on the Internet. Dr. Goodnow announced that the Foundation is sponsoring a "Hearts of America" dance on February 16 at the Mendota Civic Center and encouraged Board members to attend. Dr. Goodnow was very pleased to announce that the Illinois Community College Board will be conducting their annual meeting on the IVCC campus on February 15.

TRUSTEE’S REPORT

Mr. Phalen reported that the next ICCTA Board of Representatives meeting would be held on Saturday, March 9 at Oak Brook Hills, Oak Brook.

PERSONNEL – DIRECTOR OF ADULT EDUCATION

It was moved by Mrs. Paul and seconded by Mr. Debo to approve the appointment of Mary H. Gross as Director of Adult Education at an annual salary of $36,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

PERSONNEL – DIRECTOR OF FINANCIAL AID

It was moved by Mr. Phalen and seconded by Mr. Lansford to approve the appointment of Steven A. Crick as Director of Financial Aid at an annual salary of $40,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

BID APPROVAL – PROPERTY/CASUALTY/WORKER’S COMPENSATION INSURANCE

It was moved by Mr. Debo and seconded by Mrs. Paul to authorize the Business Office to accept the bids from the following companies for insurance coverage for a total cost of $218,922.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

BID APPROVAL – MICROFILM/MICROFICHE READER PRINTER

It was moved by Ms. Twardowski and seconded by Mrs. Paul to accept the bid of $10,045 from Imaging Office Systems, Schaumburg, Illinois, as the lower, more responsible bidder for a Canon MS-400 Digital Reader Printer.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

BID APPROVAL – CAMPUS WIDE SECURITY/SURVEILLANCE

It was moved by Mr. Lansford and seconded by Mr. Phalen to approve the increase of $33,768 over the Illinois Community College Board (ICCB) approved budget of $325,402 for the Life Safety Project – Campus Wide Security/Surveillance System for a new total budget of $359,170 and authorize the submission of the appropriate resolution to ICCB. This dollar amount is available in the Protection, Health and Safety fund balance.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Debo to authorize the Business Office to accept the bid of $260,585 from Heart Technologies, Peoria, Illinois as the lowest, most responsible bid for the cameras, card readers, and associate hardware portion of the Life Safety Project – Campus Wide Security/Surveillance System contingent upon the approval of the increased budget of this project by ICCB.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Lansford and seconded by Mr. Debo to authorize the Business Office to approve A/E fees of $22,715 (8.47%), Reimbursables of $5,211 (2%), and a Contingency of $26,055 (10%) for a total of $53,981. Total cost of the bid and fees is $314,566.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

FY2003 BUDGET

It was moved by Mr. Debo and seconded by Ms. Twardowski to reschedule the IVCC September 18 Board meeting to Monday, September 23, 2002 to allow the tentative budget to be available for public inspection for at least 30 days as required by either statute and/or ICCB rule.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

TORT BOND RESOLUTION

It was moved by Mrs. Paul and seconded by Mr. Debo to adopt the resolution, which authorizes

Frank Papke, Vice President of Business Services and Finance, and Cheryl Roelfsema, Controller, to sell, assign and endorse for transfer, certificates representing stocks, bonds or other securities in the Tort Bond restricted and unrestricted accounts.

Discussion followed with the recommendation that two signatures be required for each transaction and that a third person be authorized to sign in case one authorized person is unavailable. The motion was amended to adopt the resolution which authorizes, Jean Goodnow, President; Frank Papke, Vice President of Business Services and Finance; and Cheryl Roelfsema, Controller, to sell, assign and endorse for transfer, certificates representing stocks, bonds or other securities in the Tort Bond restricted and unrestricted accounts.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried as amended.

GRAPHIC DESIGN TECHNOLOGY PROGRAM – AAS DEGREE AND CERTIFICATE

It was moved by Mr. Lansford and seconded by Mrs. Paul to approve the AAS Degree and Certificate program in Graphic Design Technology as presented and authorize the appropriate forms to be submitted to the Illinois Community College Board for approval.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

THERAPEUTIC MASSAGE PROGRAM – AAS DEGREE

It was moved by Mrs. Paul and seconded by Ms. Twardowski to approve the AAS Degree in Therapeutic Massage as presented and authorize the appropriate forms to be submitted to the Illinois Community College Board for approval.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

CONFERRING OF DEGREES AND CERTIFICATES (DECEMBER GRADUATES)

It was moved by Mr. Lansford and seconded by Mr. Phalen to authorize the conferring of degrees and/or certificates on the December, 2001 graduates as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried.

BOARD POLICY MANUAL – SECTION 1000

It was moved by Mr. Lansford and seconded by Mrs. Paul to approve the recommended changes to Board Policies 1004, 1010, and 1024 as follows:

Policy 1004 – Second paragraph, fifth word "are" change to "were". Third paragraph - In April 2001, the election…. change "will be" to "was".

Policy 1010 – After second sentence, add the following sentence. "The Act requires the presiding officer at a closed meeting to sign an affidavit stating that nothing was discussed in the meeting that was not authorized by the legal purpose for conducting the meeting."

Policy 1024 – Last sentence, add "or designee" after The President.

Discussion followed with the recommendation to add a phrase to Board Policy 1010 since the new Act will not go into effect until July 1, 2002. The motion was amended to add the following sentence after the second sentence, " The Act requires the presiding officer at a closed meeting conducted after July 1, 2002 to sign an affidavit stating that nothing was discussed in the meeting that was not authorized by the legal purpose for conducting the meeting.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried as amended.

CAMPUS UPDATES

Tour of High Tech Lab

The Board of Trustees toured a new high technology computer lab that has been installed through a Department of Commerce and Community Affairs grant awarded to the Illinois Valley Area Chamber of Commerce. The $170,325 grant submitted by the Education-to-Careers Partnership is intended to promote two high school occupational training programs- manufacturing and information technology. As part of the grant proposal, IVCC agreed to house the lab as an "in-kind" contribution. When area high school students are not utilizing the lab as they explore school-to-work careers, IVCC classes are taught in the lab.

AQIP

Dr. Harriet Custer informed the Board of a new innovative and challenging alternative to the existing re-accreditation process referred to as AQIP (Academic Quality Improvement Project). This new process will focus on continuous improvement. The College will evaluate the institution continuously, not just every ten years. Several administrators have participated in a series of seminars and workshops on AQIP, a steering committee has been formed, and a two-day workshop was conducted to address the application to AQIP. The next step is to write the application and submit a participation request to AQIP.

CLOSED SESSION

It was moved by Mr. Debo and seconded by Mr. Phalen to convene a closed session to discuss (1) the discipline of a specific employee of the public body (2) the dismissal of a specific employee of the public body (3) potential litigation and (4) to review minutes of closed sessions.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried as amended.

On a motion by Mr. Phalen, seconded by Ms. Twardowksi, and carried unanimously, the regular meeting resumed at 8:42 p.m.

EMPLOYEE TERMINATION

It was moved by Mr. Phalen and seconded by Mr. Lansford to authorize the administration to terminate the employment of Employee 542 if medical certification is not received stating his ability to return to work by January 30, 2002.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried as amended.

CLOSED SESSION MINUTES

It was moved by Mrs. Paul and seconded by Mr. Lansford to approve and retain the minutes of the October 17, 2001 and December 19, 2001 Closed Session meetings.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mrs. Sweeden. "Nays" – None, motion carried as amended.

BOARD RETREAT

It was the consensus of the Board to hold a Board Retreat on Saturday, March 23, 2002.

ADJOURNMENT

It was moved by Mr. Phalen, seconded by Ms. Twardowski, and carried unanimously to adjourn the meeting at 9:02 p.m.